**To**
## **Trustees' Annual Report for the period**
Period start date 1[st] July 2020
Period end date 30[th] June 2021
**From**
## Section A Reference and administration details
**Charity name**
Lions Club of New Milton (CIO)
**Other names charity is known by Registered charity number (if any)** 1177005
**Charity's principal address** 17 Kennard Road
New Milton Hants **Postcode BH25 5JR**
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|Steve Merrifield|President|||
|James Conacher|Treasurer|||
|John Alcock|Secretary|||
|Nicholas Mussert||||
|Jeanne Jackson||||
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1 Steve Merrifield 2 James Conacher 3 John Alcock 4 Nicholas Mussert 5 Jeanne Jackson 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
CIO Association Consultation
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods
Volunteer vetting and voting (election)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Club Policies:
The club has written policies covering nine topics. In addition, the Grant making policy can be found on the Club website.
The topics are:
Finance Child Protection and Vulnerable Persons Risk Management Grant Making Complaints Volunteers Conflict of Interest Data Protection Fund Raising Standards
## **Section C Objectives and activities**
The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular:
**Summary of the objects of the charity set out in its governing document**
The advancement of citizenship by:
- 1) promoting the principles of good citizenship;
- 2) encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community;
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- 3) providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members;
- 4) encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours;
- 5) supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals;
- 6) promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities;
- 7) promoting volunteering;
- 8) the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief;
- 9) the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues;
- 10) promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or promoting community participation in healthy recreation.
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**1. Citizenship:** New Milton Lions Club have sponsored the Young Citizen of the Year awards which is run by the New Milton Town Partnership and recognises the achievements and contributions to the local community of individuals and teams.
**2. Promoting the Voluntary Sector:** The development of relationships with the local council, agencies and charitable organisations has continued and the community service and fund raising activities has been maintained. This is aimed at encouraging participation with service events and enabling grants to local charities to help sustain the services provided.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**3. Promoting volunteering:** Recruitment of new members and volunteers has continued with new members being attracted.
**4. Relief of Poverty:** Grants were made to disadvantaged people. **5. Advancement of Health:** The ‘Message in a bottle’ has continued and a Prostate Cancer screening session has been held.
**6. Environment:** The club participated in the local litter pick programme.
## **Additional details of objectives and activities (Optional information)**
Volunteers have helped marshal local events arranged by other charitable organisations as well as collections outside local supermarkets for national charities or as much as could be done as a result of the virus.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
**Main Fund raising events held during the year:** 1. Sales on Gum Tree Because of the pandemic, the majority of fund raising events had to be cancelled.
## **The following grants were made:**
|Brain Tumour Fund
Lebanon Disaster
Lymington Food
Bank (Restricted)
Community Health
Living Club
(Pedometers)
Community Help
for Carer
Community Help with Dyson Cleaner
Ashley School Software
Licence|£400.00
£500.00
£600.00
£150.00
£100.00
£115.00
£75.00|
|---|---|
||**£1,940.00**|
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Section D Achievements and erformance p
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The club has a savings/contingency account that can be used as a mitigation fund to cover events managed through the Welfare Account and has been established to cover unforeseen circumstances or emergencies.
## **Details of any funds materially**
**in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** James Duncan Conacher **Position (eg Secretary, Chair,** Treasurer **etc) Date** 5th January 2022
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## **LIONS CLUB OF NEW MILTON (CIO) WELFARE ACCOUNT(Unrestricted Funds other than marked) ACCOUNTS FOR YEAR TO 30TH JUNE 2021 Registered Charity No. 1177005**
|||**2020/2021**|||**2019/2020**|
|---|---|---|---|---|---|
|**Receipts**||||||
|**Fundraising**||**£.p**|||**£.p**|
|Donations for Lymington Food||£600.00|**Restricted**||£4,050.01|
|Special Projects (Summer Fest.|18/19)|£0.00|**Restricted**||£500.00|
|Donation for Prostate Cancer||£200.00|**Restricted**||£0.00|
|Donation for MIAB||£100.00|**Restricted**||£0.00|
|Gum Tree Sales||£1,500.00|||£0.00|
|Market Stall||£122.86|||£0.00|
|Christmas Fayre||£0.00|||£629.36|
|Charity Golf Tournament (No 2019/20)||£0.00|||£50.00|
|Crossbow Stall||£0.00|||£190.00|
|Car Boot Sale||£0.00|||£522.76|
|||£2,522.86|||£5,942.13|
|Donations Received & Collections||£780.00|||£532.50|
|Return of Grant||£200.00|||£0.00|
|Amazon Smile||£13.94|||£0.00|
|Skittles Proft from Social||£0.00|||£55.15|
|Return of District Dues (Reserve)||£117.00|||£390.00|
|HSBC Interest||£0.22|||£6.21|
|**Total Receipts**||£3,634.02|||£6,925.99|
|**Expenditure**||||||
|**Fundraising**||||||
|Summer Festival (No 2019/20)||£0.00|||£0.00|
|May Fair||£0.00|||£162.00|
|Charity Golf Tournament||£0.00|||£51.25|
|Car Boot Sales||£0.00|||£169.42|
|Christmas Fayre||£0.00|||£442.22|
|||£0.00|||£824.89|
|Donations made from Schedule||£1,340.00|||£12,808.50|
|Donations made from Schedule||£600.00|**Restricted**||£4,050.00|
|Prostate Cancer Screening||£294.20|**Pt.Restricted**||£90.50|
|LCI Youth Exchange||£0.00|||£0.00|
|LCI Message-in-a-Bottle||£0.00|||£0.00|
|LCI Peace Poster||£0.00|||£0.00|
|Trf to Administration||£0.00|||£129.00|
|**Total Expenditure**||£2,234.20|||£17,902.89|
|**Expenditure over Income**||**£1,399.82**|||**-£10,976.90**|
|**Balances B/Fwd**||||||
|Welfare|£680.94|||£6,814.05||
|100 Club (Special Activities)|£502.82|||£4,352.82||
|HSBC Money Manager|£2,510.09|£3,693.85||£3,503.88|£14,670.75|
|**Balances C/Fwd**||||||
|Welfare|£2,833.36|||£680.94||
|Special Activities|£0.00|||£502.82||
|HSBC Money Manager|£2,260.31|£5,093.67||£2,510.09|£3,693.85|
|||**£1,399.82**|||**-£10,976.90**|
|**TOTAL INCOME FOR YEAR**||**£5,866.32**|||**£13,376.71**|
|**TOTAL EXPENDITURE FOR THE YEAR**||**£4,684.55**|||**£23,954.46**|
||Signed by:|||||
||Chair of Trustees||Steve Merrifeld|||
|||Dated|###|||
|Prepared by|Treasurer/Trustee||Duncan Conacher|||
|J C Geering FfA||||||
|||Dated|###|||
**LIONS CLUB OF NEW MILTON (CIO) CHARITABLE GRANTS & DONATIONS ANALYSIS ACCOUNTS FOR YEAR TO 30TH JUNE 2021 Registered Charity No. 1177005**
|Lion District Brain Tumour Fund
LCIF Lebonan Disaster
Lymington Food Bank (Restricted)
Community Healthy Living Club - Pedometers
Community help for Carer
Community help with Dyson Cleaner
Ashley School software license|**2020/2021**
£
£400.00
Milford Brownies
£500.00
Brendoncare
£600.00
Arnewood
£150.00
W & G Residential
£100.00
Typhoon Disaster
£115.00
Hants Cultural (Parkinsons Dance)
£75.00
Friends of New Milton
Poppy Jackson
NMTC - Xmas Lights
Flood Disaster
Autralian Appeal
Outright Adventure
GD Print
Lymington Food Bank (Restricted)
Lymington Food Bank
Becton Rotary
Hardy's (Cooker Donation)
Refund from Paultons Park
RAF Benevolent Fund
Royal British Legion
SSAFA
Oakhaven (Golf Day 2018/19)
NM Mens Shed (Golf Day 2018/19)
**£ 1,940.00**|**2019/2020**
£
£100.00
£150.00
£500.00
£40.00
£250.00
£350.00
£100.00
£200.00
£300.00
£250.00
£250.00
£150.00
£174.00
£4,050.00
£1,000.00
£100.00
£315.00
£29.50
£350.00
£1,500.00
£2,500.00
£700.00
£3,500.00|
|---|---|---|
|||**£ 16,858.50**|
Prepared by J C Geering FfA
## **LIONS CLUB OF NEW MILTON (CIO) ADMINISTRATION ACCOUNT Restricted Fund ACCOUNTS FOR YEAR TO 30TH JUNE 2021 Registered Charity No. 1177005**
|**Receipts**
Members Dues
Lottery & Tail Twister
Handover & Charter Dinner
Dues & Joining Fees Refund
Christmas Dinner/Party
Skittles Evening
Gifts & Donations
Convention / Sundries
**Total Receipts**
**Expenditure**
District & International Dues
Handover & Charter Dinner
Flowers/Gifts & Awards
Skittles Night
Christmas Dinner
Website
Indian Night
Insurance LCI MD
NFDC Licence
Poppy Appeal
IE Expenses
Donation to Oakhaven
Donation of Dues Refund (Skittles)
**Total Expenditure**
**Surplus/Defcit for the Year**
**Bank Account**
Balance B/Fwd
Balance C/Fwd
This is a Resticted Fund
Prepared by
J C Geering FfA|**2020/2021**
**2019/2020**
£2,030.00
£1,995.00
£24.24
£176.47
£0.00
£2,266.10
£178.06
£0.00
£0.00
£644.00
£0.00
£1,264.00
£0.00
£100.00
£0.00
£5.15
£2,232.30
£6,450.72
£1,951.80
£1,946.40
£0.00
£1,930.41
£0.00
£25.00
£50.00
£1,293.90
£0.00
£400.00
£167.30
£101.46
£0.00
£0.00
£44.25
£44.25
£20.00
£20.00
£100.00
£100.00
£0.00
£35.00
£0.00
£100.00
£117.00
£55.15
£2,450.35
£6,051.57
**-£218.05**
**£399.15**
£2,099.17
£1,700.02
£1,881.12
£2,099.17
**-£218.05**
**£399.15**
Signed by:
Chair of Trustees
Steve Merrifeld
Dated
###
Treasurer/Trustee
Duncan Conacher
Dated
###|**2019/2020**
£1,995.00
£176.47
£2,266.10
£0.00
£644.00
£1,264.00
£100.00
£5.15|
|---|---|---|
|||£6,450.72|
|||£1,946.40
£1,930.41
£25.00
£1,293.90
£400.00
£101.46
£0.00
£44.25
£20.00
£100.00
£35.00
£100.00
£55.15|
|||£6,051.57|
|||**£399.15**|
|||£1,700.02
£2,099.17|
|||**£399.15**|
## **LIONS CLUB OF NEW MILTON (CIO) 100 Club**
## **ACCOUNTS FOR YEAR TO 30TH JUNE 2021 Registered Charity No. 1177005**
||**2020/2021**|
|---|---|
|**Receipts**||
||**£**|
|100 Club|£440.00|
|**Total Receipts**|£440.00|
|**Expenditure**||
|100 Club Prizes|£0.00|
|**Total Expenditure**|£0.00|
|**Net Income over Expenditure**|**£440.00**|
|**Bank Account**||
|Balance B/Fwd|£0.00|
|Balance C/Fwd|£440.00|
||**£440.00**|
|Prepared by|Signed by:|
|J C Geering FfA||
||Chair of Trustees|
||Dated|
||Treasurer/Trustee|
||Dated|
steve Merrifield
###
Duncan Conacher
###