Whitehaven Theatre of Youth Trustees, report and financial statements for the year ended 31 August 2024 Charlty number: 1176946 toblnson+co Chartered Accountants Whitehaven Theatre of Youth Contents Page Legal and admlnlstrative Informatlon TTUSteeg report Independent examlners, report Statement of financial actlvltles Statement of fln8nclal posltlon Nore$ to the flnanclal statements B-13 Whitehaven Theatre of Youth Legal and admlnlstratlve Informatlon Charity number 1176946 Buslness address UnitsA2andA4 Halg Enterprlse Park Kells Whltehaven CA28 9AN Trustees A Mcrton J Henderson M Morton P Robert50n A Worslev A Roberts L Stamper M Stamper R W1150n F Dugan D Worslev S Donald V Turpln Secretary A Worsley Attountantg roblnson+co Oxford chambers New Oxford street Workln8ton CA14 2LR PaKe I Whltehaven Theatre of Youth Report of the trustee5. for the year ended 31 August 2024 The trustee5,pre5ent thelr report and the flnanclal ststements for the year ended 31 A￿ust 2024. The trustees who served durlng the year and up to.,the date of thls report.are set out on page l. structure. governance and management The charlty is governed by Its con51tutlon adopted on 5.September 2017 as amended on 30 January 2018. The trustees met regularly to ensure the charlty operates smoothly and are closely Involved In .the day to day runnlng Df the organlsatlon. Oblectlves and attlvltles The oblectlves of the charlty are the advancement of the performln8 arts for the publlc beneflt in the Whltehaven distrlct and.particularly but not excluslvelyi young.people by: l. Educatln8 In all aspetts of the perfoTmln8 artS'3nd performln8 by way of concerts and productlons to the local communltv,. 2. To help youriB people, ￿PecIallY but not excluslvelyi through lelsure tlme actlvltles, so as. to develop thelr capabilltles that they may Brow to full rnaturity as.Indlviduals and members of the society. whltehbven Theatre of Youth educates, In all aspects of the performlnB arts for the publlc beneflt In Whltehaven and surroundlng d15trkts. We perform by way of con￿rtS and woductlons to and.for ihe local communlty. The group Is run by a hardworkln8 band of dedlcated volunteer5. In normal tlmes we can have up to 30 volunteers. The tutors are also unpald volunteers who between them share a wealth of experlence In MU￿Cal theatre. The 8roup are regularly tsken to see professlonal shows such as Chltty Chltty Bang Ban& Starllght Express, Joseph & Technlcolor Dream Coat, School of Rock, The Sound of Musl4 to name but a few. They often v151ted and supported other local youth and adult Broups at thelr prcductlon& Our member5hlp15 restrlcted.ln order for us to be eompllant wlth safeguardlng standards and adult chlld rat105 and we. always have a long waltln8115t. A number of our commlttee members and volunteers are also Cumbrla County Coundl approved chaperone5 wlth,Level I safeBuardlng ¢ertlflcatlon and are flrst aid tralned. Public beneflt The trustee5 have referred to the guldance contslned In the charlty Commt551on5 8eneral guldance on publlc beneflt when revlewing the charlty's alm5 and objectlves and In plannlng future actlvltles. In partlcular, th'e trustees consider how planned actlvltles will contrlbute to the alms and oblectlves they have set. Page'2 Whltehaven Theatre of Youth Report of the trustees for the year ended 31 August 2024 Achlevernents and performance Rehearsals started In September for Frozen, our annual concert and 25th.annlversary party. In Octobèr'we had a very speclal eelebratlon.ln Whltehaven Golf Club for our 25th'annlversary. A very good tlmè was had by all. The fvndralsing comFnlttee organised a Halloween party. Plenty of ghosts and wltches'turned up to have a ball. In November we had an oveml8ht trlp to London for a trlp to the theatre for Ffozen and a Sunday v151t to Harry Potter Wotld. The klds found th15 very Inspirlng for thelr upcomln8 Frozen show. Oecember found us at the Solway Hall for the Theatre Groups annual Panto. In February prlze bkn80 was'a great success. Also thFs month we had our annual concert. In lune we held a new evenln8 of entertalnment whlch was,a re50undlng success-stars In your eyes. July wa5 our Frozen show week. Thls got more and rnore popular as the week went on. IVS e5P8tlally lovely for the kld5 when we have a sold out Show. Flnan¢Sal revlew At the balance sheet ditè the charlty had total Te5erves of £66,988 made up,of £8,000 of restrlcted funds and £58.988 of unrestrlcted funds12023 - £45,669 of unrestrlcted funds). Thls was consldered by the trusteès to be a satlsfaciory posltlon. The trustees are contlnulng to ensure that reserves are Increased further, Sn order to Invest In the future of the chorlty and It's on 6oln8 Ilabllltles. Reserves Any free reserves at the balancè sheet date are. held as working capltal pendlnB Ut11159tlon on the runnlnB costs of the organlsatlon. The trustees alm to have 24 months of unrestrlcted expenditure In reserves. Currently. the tharlty holds 12 months expendlture In resetves. Ordlnarllyi the trustees alm to hold Sufficient reserves to P8y for the runnlng costs of the or8anlsation.a5 they fall due, but plan on Incre¥51n8 reserves by holdlng varlous fundra151ng events. Riskmt7nogement The trustees have assessed the major strate8lc, bu51nes5 and operatlonal rlsks to whlch the or£anE5ation is exposed. They are satÉsfled that systems are In place to mltlgate the exposure to.these rlsk5. Plans for fulure perlods We continue our seafch for a bl8ger premlses a5 we are deflnltely runnlng out of space. The microphones contlnue to be rented out to local companles provldlng us wlth extra fundlnB. Another Stars In your eyes evenlng Isbelng planned. A190,looklng at one lust for the kld5. We wlll have the summerworkshop and our usual panto trf We a￿ plannlng another overnlght trlp to see Chltty Chltty Bang Bang and probably a theme park. In July 2025 we have our produrtlon of Chltty Chltty Ban8 Ban8. Page 3 Whitehaven Theatre of Youth Report of the trustees for the year ended 31 August 2024 statement of trustees, Tesponslbllltles The trustees are responsible for preparing the Trustees, Annual Report and the financlal statements In accordance wlth applicable law and Unlted Klngdom Accountlng Standard5 (United Klngdom Generally Accepted Accounting Practlcel. Law applicable to charltles In En8land and Wales requlres the trustees to prepare financlal statements for each flnancial year whlch glve a true and fair vlew of charlty and of the Incomlng resources and applicatlon of resource5 of the charity for that year. In preparing these flnanclal statements the trustees are.requlred to.. select sultable accountlng pollcles and then apply them conslstently: observe the methods and prlndples In the Charltles SORP; make lud8ements and esilmates that are reasonable and prudent; state whether appllcable UK Actountlng Standard5 have been followed, subject tc any materlal departure5 dlsclosed.and explained In the ftnancial statements; and Preparè the,flnanclal statements on the golng concern basls unless It15 Inapproprlate to presume that the charlty wlll wntlnue In operatlon. The trustees are respon51ble for keepln8 proper atcountlng records whlch d15close wlth reasonable accuracy at any tlme the flnanclal posltlon of thè charlty and enable them tc ensure that the fln8nclal statements comply wlth the the Charltles Act 2011 and the Charlty (Accounts and Reportsl Regulatlons 2008. They are also responslble for safe8vardln8 the assets of the char,ity and hence for taklng reasonable steps for tha preventlon and detectlon of fraud and other Srre8ularltles. On behalf of the board A W¢)rsley Trustee Pa￿4 Whltehaven Theatre of Youth Independent examlneVs report to the trustee5 on the unaudltÉd financlal statements of Whltehaven Theatre of Youth. I report to thè trustees on my examlnatlon of the accounts of Whltehaven Theatre of Youth for the year ended 31 August 2024 set out on pages 6 to 13. Responsibllitles and basls of report As the charlty's trustee5 you are responsible for the preparatlon of the accounts in accordance wlth the requirements of the Charltles Act 20111"the Act"). I report In respett of my examlnatlon of the charlty's account5 carrled out under sectlon 145 of the 2011 Art and In Carrylng out my examlnation, I havè followed all the appllcable Dlrectlons given by the Charlty Commlsslon under sectlon 145lSllbl of the Att. Independènt examlnees statement I have completed my examlnatlon. I confirm that no material rnatter5 have come to my attentlon In connectlon wlth the examlnatlon whlch glve5 me causo to believe that In. any materlal respect: accountln8 records were not kept In accordance with sectlon'130 cf the Charltles Act. or the accounts do not accord with the accountlng records: or the accounts dld not comply wlth the appllcable'requlrement5 concernlng the form and content of accounts set out In the Charltles (Account5 and Reports) Regulatlons 2008 other than any Tequlrement that the accounts 8lve a 'true and falr, vlew whlch Is not o matter consldered as part of.the Independent examlnation. I have no ¢oncern$ and have come 8cr055 no other matter$ In eonnectlon wlth the eKamlnatlon. to whlch attentlon should be drawn In thls report In order to enable a proper understandlnB of the accounts to be reached. Mr Darren Mewse FCA Independent examlner robln50n+co chartered Accountants Oxford Chambers New Oxford Street WoTklngton CA14 2LR 12 June 2025 Page 5 Whitehaven Theatre of Youth Statement of flnanclal actlvitles For the year ended 31 August 2024 Unrestrlcted Restrlrted funds funds Z024 Total 2023 Total Notes Incomlng resources Donatlons and legades Investment Income Income from charltable 8rtlvltle5 2.462 439 66,196 10,000 12,462 439 66,196 1.947 94 49.675 Tot81 IncomlTr8 resources 69,097 io,orNJ 79,097 51.716 Resources expended charltable actlvliles 55.778 iooo 57.778 47,261 Totsl resource$ expended 55,778 2.000 57,778 1 47,261 Net Incomln8 resource5 before transfer5 13,319 8,000 21.319 4,455 Total funds brought forward 45,669 45,669 41,214 Total tunds carrled forward 58,988 8,￿0 66.988 45,669 The statement of flnanclal actlvltles Includes all galns and losses In the year and therefore a separate Statement cf total recognlsed galns and losses has not been prepared. All of the above amount$ relate to contlnulng actlvltles. The notes on pages 8 to 13 form all SnteBral part of these flnancla statements. PagÈ 6 Whitehaven Theatre of Youth Statement of flnanclal positlon as at 31 August 2024 2024 2023 Notes Fii(ed assets Tangible assets 18,298 10.917 Current assets Debtors Cash at bank and In hand 568 50,762 36,954 5L330 37.440 Credltors: amounts falllng due wlthln one year io 12.6401 12,6881 Net wrrent assets 48,690 34.7S2 Net assets 66,988 45,669 Funds Restrlcted Income funds Unrestrltted Income'fund5 li 8,000 58,988 45.669 TotaTrfunds 66.988 45,669 The flnanclal Statements wete approved by the truste•s on and s18ned on Its behalf by A Wolsley Trustee The,notes on pages 8 to 13 form an Integral part of these ffflandal statements. Page 7 Whltehaven Theatre of y.outh Notes to financlal staternents for the year ended 31 August 2024 Accountlng polide5 The prlncipal accounting pollcle5 are summarlsed below. The accountlng pollcles have been applled conslstently throughout the year and the pre￿dIng yoar. 1.1. Basls of accountlng The flnanclal statements are prepared under the hSstorlcal cost conventlon and In accordance wlth the Statement uf Recommended PractSce: Accountlng and Reporting by .Charltles preparlng their account5 In accodance with the Financlal Reportlng Standard appllcable In the UK and R8publlc of Ireland IFRS 1021 Icharitlès SORP IFRS 10211 and the charltles Act 201L The ch8rlty consiltute5 a public beneflt entlty a5 deflned by FRSIO2. The presentstlonal currency of the charlty Is UK sterllng. 1.2. Cashflow The charlty has taken advantage of the èxemptlon In FRS102 frorn the requlrement to produce a ca5hfiow statement because It Is a srnall charlty. 1.3. Incomln8 Tesources All In￿rnIng reSOur￿S are'lncluded In the statement of flnandal actlvltles when the charlty Is entltled to the Income and the amount can be quantlneil wlth reasonable accuracy. The followlng speeific pollcles are applled to partlcular cate8orles of Income: Donatlons ar8 recelved by way of grants, donatlons and glfts and are Included In full In the statement of flnanclal actlvltles when recelvable, Grants where entltlement Is not eondltlonal on the del￿erY of speclllc performance by the charlty, are recognlsed when the tharlty becomesiuncondltlonally entltled'to.the grant. Donated servlces and faclllties are Included at the value to the charlty where thls can be quantlfled. The value of servlce5 provlded by volunteers has not been Included. Glfts donat￿ for resale are Included as Incomlng resources wlthln actlvltles for generatlng funds when they are sold. Grants, Includlng grant$.for the purchase of fixed assets. are recognlsed .In full In the statement of financlal actlvltles In the year in whlch they are recelvable. Income from other tradlng'actlvltles is included In the year in whlch It15 receivable. Inmme from Investment51$ Included In the year In whlch It Is re￿[vable. IA. Resources expended Expendlture Is recognlsed on an accrual basls as o Ilablllty is Incurred. Expendlture In¢lude5 any VAT whlch cannot be fvlly recovered, and Is reported as part of the expendlture to whlch It relates. Charltable expendlture eomprlses those costs Incurred by the charlty In the dellvery of Its actlvities and serv1￿5 for Its beneflclarles. It Includes both costs that can be allocated dirertly to such actlvltles,and those c09ts of an Indirett nature necessary to support them. Page 8 Whltehaven Theatre of Youth Notes to flnancial statements for the year ended 31 August 20Z4 1.5. Tangible fixed assets and depreclatlon TanElble fixed assets. are stated at Cost less accumulated depredatlon. Depredation 15 provlded at rates calculated to wrlte Off the cost less resldual value of each asset over its expected useful Ilfe, as follows: Fixtures, flttlngs and equlpment 20% stralght Ilne Donatlons and legacles Unrestrlcted Restrlcted funds funds 2024 Total ZOZ3 Tot•1 Donatlons 2.462 10,000 12,462 1247 2,462. 10,000 12,462 1.947 In 2023 all lftcome from donatlon5 and le8acles was attrlbutable to unrestrlcted.Income funds, Investment Income Unre5trlcted funds 2024 Total 2023 Tot)I Bank Interest recelvable 439 439 94 439 439 94 Income frorn Charltable actlvltles Unrestfltted funds 2024 Total 2028 Total Income from show5 Income from Refreshrnents. DVD'S etc. Incorne from trlps sale of clothlng Income from workshops Hlre of e4uipment Subseriptlons 30,593 3,118 11,363 418 1290 4,202 14,212 30.593 3,118 11,363 418 2.290 4,202 14.212 2L477 3,823 6.758 292 3,080 3,000 11,245 66.196 66,196 49.675 In 2023 all income from charltable attlvStles was attrlbutsble to unre5trirted Income funds. Page 9 Whltehaven Theatre of Youth Notes to financlal statements for the year ended 31 August 2024 Costs of charitable actlvities- by fund type Unrestrkted funds Re5trlrted funds 2024 Total 2023 Total Charltable activltle5 55.778 2,0 57,778 47,261 55,778 2,0 57,778 47,261 Costs of,charltable a¢tlvltles Actlvltles undértaken dlrertly 2024 Total 2023 Total Show expenses Refreshments & other show purchases Clothlng expenses Trlp expenses Rent Rates and water 17.592 1,953 313 9,717 11,459 738 17,592 1,953 313 9,717 11,459 738 10,283 1.924 286 12,486 11,459 569 F Ill LIBht and heat Repalrs and malnlenance Insurance Accountancy Legal and profe$4onal Telephone General expense5 Subscrlptlons Depreclatlon 1,634 2,404 456 948 204 520 2,316 198 7,326 1,634 2,404 456 948 204 520 2,316 198 7,326 1.209 682 563 876 192 418 1,029 791 4.494 57,778 57,778 47,261 In 2023 all expendlture from charitable actlvltles was attrlbutable to unrestricted expendlture fund. Employees Employment costs No salarles or wages have been paid to'employee& Includlng the trustees. during the year. Page 10 Whltehaven Theatre of Youth, Notes to flnan¢ial sL*ements for the year ended 31 August 2024 Flxtures, flttlrys and equlpment Tanglble r￿ed assets Total Cost At I September 2023 Addltlons 23,036 .14,707 23,036 14.707 At 31 August 2024 37,743 37,743 Depreclatlon At I September 2023 Charge for the year 12,119 7,326 11119 7,326 At 31 August 2024 19.445 19,445 Net book values At 31 August 2024 18.298 18,298 At 31 August 2023 10,917 10,917 Debtors 2024 2023 .Prepayments.and accr.ued Income 568 486 10. Credltors: amounts falllng due wlthln one year 2024 2023 Trade credltor5 Accruals and deferred Income 1.692 948 1,812 876 2,640 2.'688 Pa8e 11 Whltehaven Theatre of Youth Notes to flnanclal statements for the year ended 31 August 2024 11. Analysls of net assets between funds Unrestrlcted Restrlcted fund5 funds Total funds Fund balances at 31 Au8USt 2024 as représented by: Tanglble fixed assets Current a5setS Current liabllitles 10.298 51,330 12,6401 8,000 18,298 51,330 116401 58,988 8,000 66,988 12. Unrestrlcted funds At At 01 September 2023 In¢amln8 Out80Sn8 resources resources 31 August 2024 General fund 45,669 69.097 IS5,7781 58.988 Analysls of movernents In unrestrkted funds. prevlou5 year Unrestrkted funds At At 01 S•ptember 2022 Incomln8 Outyolng resource5 r•sour¢es 31 August 2023 General'fund 41,214 5L716 147.2611 45,669 41,214 5L716 147,2611 45.669 Purpose5 of unre5tri¢ted funds The chariws unrestrlcted funds Can be used wlth the approval of the board of trustees to fund any expénditure whlch falls wlthln the charlvs general alms and objertlve5. 13. Restrlcted funds At At 01 September Incomln8 2023 resources tgolng resource5 31 August 2024 Masons- Flxed Asset Fund 10,000 12.0001 8.OCiI Purposes of restrlcted funds Income re￿IVed for the wrchase of fixed assets Is recorded as Income and the annual depreclatlon of these asset$15 treated as expendlture. Page 12 Whltehaven Theatre of Youth Notes to financlal statements for the year ended 31 August 2024 .14. Related party transartlons Donatlons made by the trustees and other related partle5 durlng the year totalled Enll12023- £nlll Page 13