Whltehaven Theatre of Youth Trustees, report and financlal ststements for the year ended 31 August 2023 Charity number: 1176946 roblnson+co Chartered Accountants
Whitehaven Theatre of Youth Contents F4ge Legal and admlnlstratlve Infomiatlon Trustees report Independent examlners, report statement of financial activitle5 Statement of financlal posltion Notes to the flnandal ststements 9-13
Whitehaven Theatre of Youth Legal and admlnlstrative informatlon Charity number 1176946 Buslness addre$5 Unlts A2 and A4 HaiB Enterprlse Park Kells Whltehaven CA28 9AN Trustees A Mortcn, J.Hender50n M Morton P Robertson A Wor51ey A Roberts L Stamper M Stamper R Wllson F Dugan D Worsley S Donald V Turpln Secretsry A Worsley Accountants robln50n+co Oxford Chambers New Oxford Street Worklngton CA14 2LR Bankers Natlonal Westmlnster 3ank PLC 71 Lowther street Whltehaven CA28 7AH Pa8e I
Whltehaven Theatre of Youth Report of the trustees for the year ended 31 August 2023 The tru5tee5 present their rert and the financlal ststements for the year ended 31 August 2023. The trustees who served durlng the year and up to the date of thls report arè set out on page l. structure, governance and management The chality is governed by Its con51tution adopted'on 5 September 2017 as pmended on 30 January 201& The trustees met regularly to enwre the charity opÈrates smoothly and are closely Involved in the day to day running of the crganisation. Objectives,and activities The" objectives of the charity are the advancement of the performlng arts for the public benefit In the Whitehaven dlstrict and partlcularly but not exclusively. young people by. l. Educatlng in all aspects of the performlng arts and performlng by way of concerts and productions to the local mmunlty; 2. To help young people. especlally but not exdu51vely, through lelsure tirne aclivitie5, $0 a5 to develop thelr capabilities that they may grow to full maturlty as individuals and members of the sodety. Whltehaven Theatre of Youth educates in all aspects of the performlng arts for the puLqlc benefit in Whitehaven and 5urroundlng.di5tricts. Wè pÈrfDrm by way of concerts and 5x(Kluctlons to and for the local communlty. The group Is run by a hardworklng band of dedlcated volunteers. In normal times wè can have up to 30 v0]Unte$. The tutors are also unpald volunteers who between them share a wealth of experlence in muslcal theatre. The group are regularly taken to see professional show5 such as chltty Chitty Bang Bangi Starllght Express. Joseph & Technicolor Dream Coat, School of ROCL The Sound of Muslq to name but a few. They often visited and supported other local youth and adult groups at thelr production Our membership Is restrlcted in order for us to compllant with safÈguardinB'standards and adult chlld ratios and we always have a long waltinB11st. A number of our committee member5 and volunteers are also Cumbria County Council approved chaperones with Level i safeBuarding.certificatlon and are first ald tralned. Publlc benefit The trustees have referred to tho guidance contained in the charlty Commissions 8eneral guldance on publlc benefit when revlewlng the charity's aim5 and oblectlves and In plann1 future activities. In partlcular, the trusrees conslder how planned activltles wlll contribute to the alms and obJectlve5 they have set. Page 2
Whitehaven Theatre of Youth Report of the trustees for the year ended 31 August 2023 Achievements and performance Rehearsals started In September for Moana and our annual fundralsln8 concert. We took the kids to see two professional performances thls year. Mrs Doubfflre and Charlie and the Chocolate Factory. We also supported ihe Theatre Group by having a local trip to see their panto, Wlzard of Oz. In October we had the blg reveal of our 2024 show. The leaders threw fakè snowballs as Let It Go blasted out on the screen. The kids were very exclted to be dolng Frozen. We try to tske out kids to see a professlonal performance of the show we are doln& Unfortunately Moana isn't a musical yet so In Aprfl we arranged a prlvate vlewin8 of the fllrn In the Galety clnema. In Aprll one of our members wa5 nomlnated for best supportlng male performance for We Wlll Rock You. Thls Ss a 8rèèt honour to be nomlnated acro the whole of the Northwest. In June the klds performed at the Youn8 Entrepreneurs market In Whltehaven town centre. Thls gave the local communlty a Sneak peek of what we're doln8 for Moana In July plus an opportunlty to advertlse and sell tiekets. In August we had our summer workshop week. Thls sold out qulckty and.was a 8r6at su¢cess. Our performance of Moana took place In Juty. Thls was 501d out for a couple of nl8hts and re¢elved favourable comments and a glowlng NODA report. Our own Moana the performers perfomer award. Our fundralslng commlttee'contlnue to organlse events such as car boot sale5, raffles, bln80 etc. We are very fortunate to have such hardvworklng volunteers. Flnanclal revlew At the balance sheet date the charity had reserves of £45,66912022 - £41,214) on urtresirlcted funds. Thls wa5 consldered by the trustees to be a 5atlsfactory posltlon. The twstees are contlnulng to ensure that reserves are Increased further. In order to Invest In the future of the charlty and It5 Qn.80ing liabllltles. Reserves Any free Te5erves at the balance sheet date are held as worklng capltal pendln8 Utlllsatlon on the running costs of the organlsatlon. The trustees alm to have 24 months of unrestrlcted expendlture in resetves. Currently. the charlty holds 6 months expendilure in reserve5. Ordinarlly, the trustees alm to hold sufficlent rèserve5 to pay for the'.running costs of the organlsatiort as they fall due, but plan on increaslng reserves by holdln8 varlous fundralslng events. Risk management The trustee5 havè assessed the maJor strategic. business and.operatlonal rlsks to whlch the organlsation Is exposed. They are satlsfied that systems are In place to mitigate the exposure to these risks. PaBe 3
Whltehaven Theatre of Youth Report of the trustees for the year ended 31 August 2023 Hans for future periods We ccntlnue to look for bl88er premlses as we have definltely Brown out of ours. The microphones we bought wlll continue to be Tented out to local communlty group5 providlng us with exrra fundln& It's our 25th year of the group so we are plannlnB 3 party in October. In Novernber we are golng to see Froien and Harry Potterworld. We wlll have out usual panto trlp. thls year it'5 Clndèrella. February 2024 we are dolng a fundra151ng concert. July 2024 our productlon cf Frozen. Statement of trustee5' responslbllltles The trustees are responslble for preparlng the TTUStees' Annual Report and the financlal statements In accordance with ppllcable law and Unlted Kln8dem Accountlng Stsndards Iunlted Klngd¢m Generally Accepted Accountlng Practice). Law appllcable to charltles In England and Wales requlres the trustees to prepare finandal statements for each financ181 year which glve a truè and falr vlew of charlty and of the Incomln8 resources and appllcatlon of resources of the chorlty for that year. In preparln8 these flnanclal statements the trustees are requlred to: selert sultable attountlng pollcles and then apply them con$lstentlv: observe the method5 and prlnclples In the charltles SORP. makeludgernents and estlmates that ore reasonable and Prudent; state whèther appllcable UK Accountlng Standards have been followed. subJe¢t to any materlal departures dlsclosed and explalned In the financlal ststements: and prepare the flnanclal ststetments on the going concern basls unless It Is Inapproprlate to presume that'the tharity wlll contlnue In operation. Pa8e4
Whltehaven Theatre of Youth Report of the trustÈÈs for the year ended 31 August 2023 The irustees are rèsponsibte for keeplng proper ac¢ountlng CordS whkh dlsclose with reasonable accuracy at any tlrne the financlal posltlon of thè charity and enable them to ensure that the financial statement5 comply with the the Charltles Act 2011 and the Charlty (Accounts and Reports) Regulatlons 2008. They are also re5pon51ble for. safeguardlng the assets of the charlty and hence for taking rèasonable Steps for the preventlon and detectlon of fraud and other Irregularltles. On behalf of the board A Worsloy Trustee Page S
Whltehaven Theatre of Youth Independent examlner's report to the trustees on the unaudited financial statements of Whltehaven Theatre of Youth. I report to the trustees on my examinatlon of the accounts of Whitehaven Theatre ¢Jf Youth for the year ended 31 August 2023 set out on pages 7 to 13. Responslbllltles and basls of report As the charity's tru5tee5 you are responslble for the preparation of the account5 in accordance with the requlrements of the Ch8rltles Act 20111.the Act l. I report In respect of my examinatlon of the charity's accounts carried out under sectlon 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Dlrectlons given by the Charity Commission under section 145ISllbl of the Act. Independent examinels statement I have tompleted my examination. I conflrm that no materlal matters have come to my attentlon In connection with the examination whl¢h glve5 me causè to'bèlieve that in, any material respect: accountlng records were not kept in accordance with sectlon 130 of the Charltles Act- or the accounts do not accord with the accounting records: or the acwunts did not comply with the applicable requlrements concerning the'form and content of accounts set out In the Charltles (Accounts and Reports) Regulatlot)s 2008 other than any requlrement that the accounts give a 'true an(i fai view whlch Is not a matter considered as part of the indepèndent examinatlon. I have no concern5 and have, come across no other matters In connection with the examlnatlon to whlch attentlon should be drawn In thls report in order to enable a proper understsndlnB of the accounts to be reached. Mr Darren Mewse FCA Independent examlner robinson+co artered Accountanls OxFord Chambers New Oxford Street WOrkinOn CA14 2LR 4 March 2024 Page 6
Whltehaven Theatre of Youth Statement of financlal activltles For the year ended 31 August 2023 Unrestrkted ful$ 2022 Total Unre5trlrted funds 2023 Total Notes Incomlng resoutces Donations and legacle5 Investment,Income Income from charltable activttles L947 1,947 3.912 49,675 49,675 43,115 Total incomlng resources 51,716 51,716 47,027 Resources expended Charitsble activitles 47,261 47,261 56.978 Total resources expended 47.261 47,261 56,978 Net Incomlnglloutgoingl resources before transfers 4,455 4,455 19.9511 Total funds brought forward 41,214 41.214 5L165 Total funds,carried forward .45.669 45.669 41,21"4 The statement of financial attlvltle5 includes all galns and losses In the year and"therefore a separate statement of total recoBnlsed gains and losse5 has not been prepare.d. All of the above amounts relats to contlnulng activities. ThÈ notes on pages 9 to 13 form an Integral'part of theseflnandBI 5tatem•nts. Page 7
Whitehaven Theatre of Youth Statement of financlal position as at 31 August Z023 2023 2022 Notés Flxed assets Tpnglble assets 10.917 15,292 Current asset5 Debtors Cash at bank and In hand 486 36,954 28.088 37,440 28.532 Credltors: amount5 falllnz due wlthln one year io 12,6881 12.6101 Net,current assets, 34,752 25,922 Net assets 45,669 41,214 Funds Unrestrltted Income fvnds li 45,669 41,214 Total funds 45,669 41.214 The ftnanclal statements wefe approved by the trustee5 on 4 March 2024 and slBned on Its behalf by A Worsley Thistee The notes on Pe5 9 to 13 form an Inte8ral part of thesÈ financlal statements. Page 8
Whltehaven Theatre of Youth Notes to financlal statements for the year ended 31 August 2023 Accounting pollcles The prlncipal accountSn8 pollcles are summarlsed below. The a¢countin8 pollcles have been applied consistently throughout theyear and the preceding year. I'l. Basls of accountlng The financlal statements are prepared under the hlstorlcal cost convention and In accordan wlth the ststement of Recommended Practice: Accounting and Reporting by Charlties preparlng thelr accounts In acCOdan wlth the Flnancial Reporting Standard appllcable in the UK and Republic of Iretand {F.RS 1021 (Charitie5 SORP IFRS 10211 and the CharStles Act 201.1. The tharity constltute5 a publlc benefit entity as defined by FRSIO2. The presentatlonal currency of the charity is UK sterlin& 1.2, Cashflow The charity has taken advantage of the exemptlon In FRS102 from the requlrement to produce a cashflow Statement because It Is a small charlty. 1.3. IncomlnE resources All incomlng resources are Included in the statement of financlal actirfitles when the charlty is entltled to the income and the amount can be quantified wlth reasonable accuracy, The following 5peclfic polldes are applled to partlcular categorie5 of income: Donatlons are reIVed by. way of grènts. donatlons and gifts and arè Included In fvll In the statement of flnanclal activities when. recelvable. Grants where entitlement Is not condltlonal on the delivery of speclflc performance by the tharity, are reco8nised when the charfty heeS unconditionally entltled to the grant. Donated servlces and facllltles are included at the value to the charity where this can be quantified. The value of servlce5 provided by volunteers has not been Include(L Glfts donated for sale are Included as Incomlng resources withln actlvlties for generating funds when they are sold. Grants, Including grants for the purchase of. flxed'assets. are reco8nised In full In the statement of flnanclal artlvltles In the year In whl¢h'they are recetvable. Income from other tradlng actlvitiesls included In the year in whlch It is recelvable. Income from Investments15 induded In the year in whlch It Is receivable. 1.4. Re50urce5 empended Expenditure Is recognised on an accru basls as a Ilabllity Is Incuryed. Expenditure includes any VAT which cannot be fijlly recovere-d, and Is reported as part of the expenditure to which it relates. a)arltable"expendlture comprises those costs Incurred by the charlty In the dellvery of Its activities.and.services for its beneflclaries. It Includes both costs that can be allocated. directly to suth actlvltles and those costs of an indlrect natu nessary.to support them. Page 9
Whltehaven TheatrÈ of Youth Nates to financlal statements for the year ended 31 August 2023 1.5. Tangible ffxed assets and depreclation rangSble fixed assets are stated at cost less accumulated depreciatlon. Depreclatlon is pmvided at rates calculated to write off the.c05t less resldual value of eath asset over Its expected useful life,. as follow5: Fixtures. flttin8s and equlpment 20% stralght Ilne Donations and legacles Unre5trlcted funds 2023 Total 2022 Total Donations 1,947 3,912 1.947 1,947 3,912 In 2022 all Income from donatlons and legacle5 was attrlbutable to unrestrfcted income funds. Investment Income Unrestrlrted funds 2023 Total 2022 Total Bank interest refvable 94 94 94 Income from charitsble activities Unréstricted funds 2023 Total 2022 folal Income from shows Income from Refreshments, DVD'S etG Income from trlps Sale of clothSng Income from workshops Hlre of equlpment Subscriptions 21,477 3.'823 6.758 292 3.080 3.000 11.245 21.477 3,823 ,758 292 3,080 3.000 11.245 17,991 4,853 2,862 2,074 6,284 256 8,795 49.675 49,675 43,1 In 2022 all Income'from charitable actlvltles was attributable to unrestricted income funds. Page 10
Whltehaven Theatre of Youth Notes to flnanclal statements for the year ended 31 August 2023 Costs of charitsble actlvfties- by fund.type Unrestrlcted funds 2023 Total 2022 Totsl Charltable actlvltles 47,261 47,261 56,978 47,261 47,261 S6,978, Costs,of charltable activhles Artlvltles undertaken dlrertly 2025 Total 2022 Total Show expenses Refreshments & other show purthases Clothlng expenses Trip eKpense5 Rent Rates and water 10.283 1.924 286 12.486 11,459 569 10,283 1.924 286 12,486 11,459 569 24.788 1,888 1,808 3.326 11,459 1.130 F Ill Llght and heat Repairs and maintenan, Inyjrance Accountancy LeB31 and professional, Telephone General expenses Bursaries Subscriptlons Depreciation Room hlre 1209 682 563 876 192 418 1.029 1209 682 563 876 192 418 1,029 1.582 1,421 1,006 822 186 418 920 1,200 191 4,583 250 791 791 4,494 47.261 47,261 56378 In 2022 all experlture from charitable altIeS attributable to unrestricted expenditure fund. Employees, Employment costs No salaries or wages have been pald to employees, including'the trustees, during the'year. Page 11
Whltehaven Theatre of Youth Notes to finandal statements for the year ended 31 August 2023 Flxtures. flttlngs and equlpment Tangible Ilxed assets Total At I September 2022 Aildltlons 22,916 120 22.916 120 At 31 Au8USt 2023 23,036 23.036 Depreclation At 15eptember 2022 Charge for the year 7,624 4,495 7.624 4.495 At 31 August 2023 12,119 11119 Net bookvalues At 31 August 2023 10.917 .10,917 At 31 August 2022 15,292 15.292 Debtors 2023 2022 Prepayments and accrued inccme 486 io. CredltOTS: amounts falling due wlthln one year 2025 2022 Trade creditors Accruals and deferred Income 1,812 876 1.788 822 1688 2,610 Page 12
Whltehaven Theatre of Youth .Notes to financlal statements for the year ended 31 August 2023 11. Analysls of net assets between funds Unrestrlcted funds Total fund5 Fund balances at 31 AuBu5t 2023 as represented.by: T'an8lble fixed assets Current assets Current liabilities 10,917 37,440 12,6881 10,917 37.440 12,6881 45,669 45,669 12. Unrestrlcted funds At At 01 Septembei 2022 InmIng Outgolng resource5 resources 31 August 2023 General fvnd 41.214 5L716 147,2611 45,669 Analysis of movements. In unrestrfrted fund5- previous year Unrestrirted fund5 01 September 2021 Incomlng Outgolng resources r•sour¢•5 31 August 2022 General fund 51,165 47,027 156,9781 4L214 51,165 47,027 156,9781 41.214 Purposes of unre5tTlcted funds. The charity's unrestrlcted funds .can be used wlth thè approwdl of the board of trustees to fund any expenditure whlch falls wlthin the charlty's general alms'and objettives. 13. Related party.transaction$ .Donations made by the trustees and other related parties during the year totslled £nil l2022- £nlll PaBe 13