## **REGISTERED CHARITY NUMBER: 1176911** ## **TRUSTEES’ ANNUAL REPORT:** **ROMAN FIELDS FOUNDATION CHARITY (CIO – FOUNDATION - REGISTERED 31 JAN 2018)** **REPORT OF THE TRUSTEES FOR PERIOD 01/11/2019 - 31/10/2020** **1 |** P a g e ## **ROMAN FIELDS FOUNDATION CHARITY (CIO – FOUNDATION)** **----- Start of picture text -----**
A Reference and Administration Details 3
B Structure, Governance and Management 4
C Objectives and Activities 4
D Achievements and Performance 4
E Financial Review 5
F Other Optional Information 5
G Declaration 5
Form Annual Financial Accounts 6
CC16a
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**2 |** P a g e ## **SECTION A – REFERENCE AND ADMINISTRATION DETAILS** **----- Start of picture text -----**
Charity Number 1176911
Trustees Mr Alan Clarke (Chair)
Mr Trevor Orchard
Mr Haotian Ren
Mrs Amanda Crow
Registered Charity Number 1176911
Principal Address Roman Fields Provision
11 Box Lane
Hemel Hempstead
Hertfordshire
HP3 0DF
Bank No account opened
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**3 |** P a g e ## **SECTION B – STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Introduction** The Roman Fields Trustees present their third report and together with the financial statements of the charity for the period of 01-11-2019 to 31-10-2020. The Roman Fields Foundation (the ‘Charity’) was registered as a charitable incorporated organisation on the 31[st] January 2018, number 1176911. Trustees are appointed by the board of Trustees and meet to consider applications and deal with the governance of the charity. The induction process for newly appointed Trustees comprises an initial meeting with the Trustees to brief them on their legal obligations under charity law, the decision making processes to the charity and its policies and procedures. ## **Risk Management** The Trustees have examined strategic, business and operational risks which the charity faces and confirm that systems have been established to ensure all necessary actions are taken to lessen the risk. ## **SECTION C – AIMS, OBJECTIVES & ACTIVITIES** ## **Aim** To act as a resource for young people with special education needs in particular, but not exclusively, of school age throughout England and Wales by providing advice and assistance and organising programmes of educational and other activities as a means of: - a) Advancing in life and helping young people with special education needs by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals - b) Advancing education. ## **Objective** The main objective was to set up a retail outlet run by The Roman Fields Foundation that provide young people access to experiences and a range of skills: - Window dressing, signs, menus - Customer service - Cleaning/Caretaking - Pot person (washing up) - Making of items to sell (entrepreneur) - Marketing/Advertising - Book-Keeping & Cash handling - Sorting of donations - Stock control - Recycling - Business and Administration ## **Public Benefit** The Trustees have kept in mind the duty in Section 17(5) of the 2011 Charities Act to have regard to the guidance published by the Charity Commission in respect of public benefit. ## **SECTION D – ACHIEVEMENTS & PERFORMANCE** Roman Fields Foundation has not yet set into operation the above objectives and activities in full, due to the premises it had originally located fell through and the start-up funds put aside for this project unobtainable. It was agreed by Trustees to put this project on hold until further notice. **4 |** P a g e ## **SECTION E – FINANCIAL REVIEW** ## **Reserves Policy** It is the policy of the ‘charity’ that if it has any reserves, these would be used to reinvest to support the aims, objectives and activities as described in section C. ## **Details of Funds** The Trustees of the Roman Fields Foundation are staff members of Roman Fields School; we originally set aside funds from the maintained Roman Fields School budget to kickstart this project, but before we could utilise public funds, approval had to be obtained from the local authority. The local authority has now made it clear that schools cannot use school public funds for a charity. The only way to progress this is if the local authority approves Roman Fields School to set up a charitable company arm, which was declined. Our ‘Careers and Transition Team’ at Roman Fields School worked with some of the pupils to make items to sell at community stalls across Hertfordshire in support of the Roman Fields Foundation and between the period of 01-11-2018 to 31-10-2019 £116.65 was raised from their efforts. ## **Plans for Future Period** Trustees have discussed putting any further activities under the name of ‘Roman Fields Foundation’ on hold and closing the charity down given the amount of administration time and available profits for the charity. ## **SECTION F - OTHER OPTIONAL INFORMATION** Since all funds raised using school resources are classified as ‘school funds’ these will be entered into the school accounts as such during the period of 2019/2020. For this accounting year there is effectively a nil return since no transactions have taken place under Roman Fields Foundation. There is however £187.52 carry forward in donations from the last annual report. ## **SECTION G - DECLARATION** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: Signature: Full Names: Trevor Orchard Position: Trustee Date: 19/08/2021 **5 |** P a g e **----- Start of picture text -----**
ROMAN FIELDS 1176911
Receipts and payments accounts
CC16a
For the 01.11.201 31.10.202
period 9 To 0
from
Section A Receipts and payments
Unrestric Restric Endowm
Total Last
ted ted ent
funds year
funds funds funds
to the to the to the to the to the
nearest nearest nearest nearest nearest
£ £ £ £ £
A1 Receipts
- - - 188
- - - - -
Subtotal (Gross
income for AR) - - - - 188
A2 Asset and
investment
sales, (see
table).
- - - -
Sub total - - - - -
Total receipts - - - - 188
A3 Payments
- - - - -
- - - - -
Sub total
- - - - -
A4 Asset and
investment
purchases,
(see table)
- - - -
Sub total
- - - - -
Total payments
- - - - -
Net of
receipts/
(payments) - - - - 188
A5 Transfers
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**6 |** P a g e |**between funds**
**A6 Cash funds**
**last year end**
**_Cash funds this_**
**_year end_**||**-**
**-**
**-**|
**-**

**-**

**-**|**-**
**-**|

**-**|**-**
**-**
**-**|

||**-**
**-**
**188**| |---|---|---|---|---|---|---|---|---|---| |**Section B Statement of assets and liabilities at the end**||||||**of**|**the**||| |**period**|||||||||| |||||**Unrestric**||**Restric**||**Endow**|| ||||||**ted**||**ted**||**ment**| |**Categories**|**Details**||||**funds**|**funds**||**funds**|| ||||||**to**||**to**||**to**| ||||||**nearest**|**nearest**||**nearest**|| ||||||**£**||**£**||**£**| |**B1 Cash funds**|||||||||| |||||**-**||**-**
**-**|
|**-**
**-**|
| |||||**-**||**-**||**-**|| ||**_Total_**||**_cash funds_**||||||| ||(agree||balances with|**-**||**-**||**-**|| ||receipts and payments||||||||| ||||account(s))|OK||OK||OK|| |||||**Unrestric**||**Restric**||**Endow**|| ||||||**ted**||**ted**||**ment**| ||||||**funds**|**funds**||**funds**|| ||||||**to**||**to**||**to**| ||||||**nearest**|**nearest**||**nearest**|| |**B2 Other**|**Details**||||**£**||**£**||**£**| |**monetary**
**assets**||||**-**||**-**||**-**|| |||||**-**
**-**|
|**-**
**-**|
|**-**
**-**|
| |||||**-**||**-**||**-**|| ||||||||||| ||**Details**||||**Fund to**
**which**
**asset**
**belongs**|**Cost**
**(option**
**al)**||**Current**
**value**
**(option**
**al)**|| |**B3 Investment**|||||||||| |**assets**||||||**-**
**-**|
|**-**
**-**|
| |||||||**-**||**-**|| ||||||||||| |**B4 Assets**|**Details**||||**Fund to**
**which**
**asset**
**belongs**|**Cost**
**(option**
**al)**||**Current**
**value**
**(option**
**al)**|| |**retained for**||||||**-**||**-**|| **7 |** P a g e **----- Start of picture text -----**
the charity’s
own use - -
- -
- -
- -
Fund to Amoun When
which t due due
liability (option (option
Details relates al) al)
B5 Liabilities
-
-
Signed by one or
Date of
two trustees on
Signature Print Name approva
behalf of all the
l
trustees
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