**REGISTERED CHARITY NUMBER: 1176900**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024**
## **FOR**
## **ALEXANDRA HOUSE OF JOY**
Astral Accountancy Services Limited Astral House Granville Way Bicester Oxfordshire OX26 4JT
**ALEXANDRA HOUSE OF JOY**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Balance Sheet**||6||
|**Cash Flow Statement**||7||
|**Notes to the Cash Flow Statement**||8||
|**Notes to the Financial Statements**|9|to|14|
|**Detailed Statement of Financial Activities**||15||
## **ALEXANDRA HOUSE OF JOY**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2024**
The trustees present their report and financial statements for the year ended 31 January 2024.
The accounts have been prepared in accordance with the accounting principles set out in note 1 to the accounts and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015)"
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and activities**
As stated in our constitution, our objectives are "to build a purpose built building which will have the facilities to provide services to adults with profound learning disabilities. This will include a respite care service for short breaks, a day time support centre, and essential end of life hospice services. We will also offer opportunities for employment for adults with learning disabilities with the facilities as appropriate.
With the growing reduction in social care funding and the provision of services, it has become evident that the burden or providing primary care to those in need has fallen on the parents of those effected by a profound learning disability. It is now common for elderly parents to continue providing primary care services well into the adult years of some of those affected which affects their lives as well. With the anticipated increase in population in Bicester and the surrounding areas it is important to provide services and support to those carers who are finding it difficult to cope with the requirements of providing care.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake, and in planning our activities for the year we have kept in mind the Charity Commission's guidance on public benefit and we have worked with all people, regardless of personal background, faith, gender or circumstances.
We have an inclusive equality and diversity policy in place, welcoming all people regardless of their background, race, faith, gender, personal circumstances or disabilities.
Our sixth year has again been focused on the fundraising requirements of the charity with the trustees making further applications to grant providers as appropriate. We have recognised the difficulty in making these applications as there are only a limited number of grant providers and trusts which will support capital build projects however the responses to the applications show there is an interest however further self raised funds are required before some applications will be considered.
## **ACHIEVEMENT AND PERFORMANCE**
We continue to run various fundraising events throughout the year with the support of the local community becoming more involved in helping to run the events. This continues to generating further interest in the charity and the fundraising requirements this year. We continue to use the market stall to sell donated goods and further raise awareness across Oxfordshire by also attending several other events as well.
During the year we received a significant private donation to support the fundraising requirements. This means we have raised close to a third of our overall funding requirements and helps us towards various grant applications which we can now reapply to as they has a minimum fund requirement before further applications would be considered.
We have received some help and support from local businesses who continue to support us with fundraising events either through direct fundraiser on their premises or through donation of prizes to be used at one of our own fundraising events.
The trustee board meets regularly where possible, and there is a good balance of skills and experience, which enables to board to continue to promote the Alexandra House of Joy and ensure it continues to move forward with its objectives.
Page 1
## **ALEXANDRA HOUSE OF JOY**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2024**
## **FINANCIAL REVIEW**
Our sources of funds has come from private individuals, fundraising activities where possible and grants. The charity currently has minimal running costs mainly with regard to the costs associated with running our fundraising events and rent for the storage facilities for donated items. The remaining income is being retained for professional fees associated with the planning applications and future build costs.
The trustees monitor expenditure as it is incurred to ensure it is justified and reasonable and are only incurred if they help us the promote the charity and its objectives.
Our income of £39,554 has exceeded our expenditure by £33,078. Income is from a variety of sources including donations, grants and fundraising activities.
We hold cash at bank reserves of £883,377, of which none is restricted. The unrestricted funds are being held to fund the anticipated professional costs associated with the planning applications being made in the current year, and future build costs of the centre. The restricted funds are being held to purchase IT equipment in the current year under the terms of the grant.
As the charity has no regular or long term committed running costs, all unrestricted funds which have not been designated for a specific use should be maintained in the bank account ready for fees and costs associated with the planning application as they arise.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that the systems are in place to mitigate exposure to major risks.
## **PLANS FOR THE FUTURE**
We will continue to make applications for grants as appropriate and we have also started engaging with other charities in the country that also provide services similar to ours to get a better understanding of the financing requirements so that we can update our original feasibility study as appropriate.
The trustees have decided to engage both a Fundraising Consultant and Marketing Consultant to assist with the larger grant applications to ensure these are dealt with in a professional manner and to make the maximum use of social media opportunities to increase interest and make additional contacts regarding the charity and its benefit in the future.
We believe that further raising the profile of the Alexandra House of Joy with the local community and surrounding area during the next 12 months is essential to help raise funds for the anticipated build costs. We will there continue to attend events and presentations, promote our fundraising activities and look for further opportunities to develop contacts to enable the vision of Alexandra House of Joy to come to fruition.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity was established as a Charitable Incorporated Organisation (CIO) on 30 January 2018.
## **Recruitment and appointment of new trustees**
New trustees are appointed by the Board. All trustees must be at least 18 years of age and capable of managing their own affairs.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1176900
## **Principal address**
3 Bignell View Chesterton Bicester Oxfordshire OX26 1UJ
Page 2
## **ALEXANDRA HOUSE OF JOY**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2024**
## **Trustees**
Mrs R Scott-Hunter A M Thomas Mrs S H Ross Mrs F D L Ritchie (resigned 9.5.23) Mrs K A Liddell J Killen (appointed 9.5.23)
## **Independent Examiner**
Astral Accountancy Services Limited Astral House Granville Way Bicester Oxfordshire OX26 4JT
Approved by order of the board of trustees on 22 November 2024 and signed on its behalf by:
Mrs R Scott-Hunter - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
ALEXANDRA HOUSE OF JOY
Independent euminer's report to the trustets of Alexandra House of Joy
report to th¢ charity trU5te¢s on my ¢xamiuation of the a¢¢ounts of Alexandra House of Joy (the Trust} for the year ended
31 January 2024.
Responsibilities &nd bgsis Of report
As the charity trustees of the Trust you are responsible for the preparatioA of the accounts in aecordance with the requirements of
the Charities Act 201 I (the Ace).
I report in respect of my examination of the Tnt'S accounts carried out under Section 145 of the Act and ill carrying out my
examinatiort I have followed YJI applicable Directions given by the Charity Cosnmission under Se¢rion 145(5)(b) of the ACL
Jndtpettdent ex#miner's ststement
I have completed my examination. I confjrni that no tnaterid matters have come to my attention in conneciiot) with the ex3mination
givfftg me cause to believe that in any material respect..
accounting records were not kept in respect of the Tnt &s required by Section 130 of the A¢ or
th¢ accounts do not accord with those re¢ords,' or
the accounts do noi comply with the applicable requirements concerning the form and ¢orttertt of a¢¢ourtts set out in the
Charitie5 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts 8iYe a true and fair view
which is noi a matter considered as part of an independent exaluination.
I have no concerns and have come across no other matter5 In connection with the examination to which attertriort should be drawi in
this report in order to enable a proper understanding of the accounts to be reached.
Tra¢y Norris
The Association of Chartered Certified Accountatlts
Astral Accountsncy Services Limited
Astral House
Grdnville Way
Bicester
Oxfordshire
OX26 4JT
22 November 2024
Page 4
## **ALEXANDRA HOUSE OF JOY**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2024**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
**39,554**
**EXPENDITURE ON**
Raising funds
3
**1,407**
**Charitable activities**
4
Other resources expended
**3,912**
Other
**775**
**Total**
**6,094**
**NET INCOME/(EXPENDITURE)**
**33,460**
**Transfers between funds**
12
**(939)**
**Net movement in funds**
**32,521**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**849,710**
**TOTAL FUNDS CARRIED FORWARD**
**882,231**|Restricted
fund
£
**-**
**-**
**382**
**-**
**382**
**(382)**
**939**
**557**
**692**
**1,249**|**2024**
**Total**
**funds**
**£**
**39,554**
**1,407**
**4,294**
**775**
**6,476**
**33,078**
**-**
**33,078**
**850,402**
**883,480**|2023
Total
funds
£
692,878|
|---|---|---|---|
||||3,356
3,666
6|
||||7,028|
||||685,850
-|
||||685,850
164,552|
||||850,402|
The notes form part of these financial statements
Page 5
## **ALEXANDRA HOUSE OF JOY**
## **BALANCE SHEET 31 JANUARY 2024**
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
9
**99**
**CURRENT ASSETS**
Debtors
10
**80**
Cash in hand
**883,277**
**883,357**
**CREDITORS**
Amounts falling due within one year
11
**(1,225)**
**NET CURRENT ASSETS**
**882,132**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**882,231**
**NET ASSETS**
**882,231**
**FUNDS**
12
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
fund
£
**1,149**
**-**
**100**
**100**
**-**
**100**
**1,249**
**1,249**|**2024**
**Total**
**funds**
**£**
**1,248**
**80**
**883,377**
**883,457**
**(1,225)**
**882,232**
**883,480**
**883,480**
**882,231**
**1,249**
**883,480**|2023
Total
funds
£
528
80
850,753
850,833
(959)
849,874
850,402
850,402
849,710
692
850,402|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 22 November 2024 and were signed on its behalf by:
R Scott-Hunter - Trustee
The notes form part of these financial statements
Page 6
## **ALEXANDRA HOUSE OF JOY**
## **CASH FLOW STATEMENT FOR THE YEAR ENDED 31 JANUARY 2024**
|Notes
**Cash flows from operating activities**
Cash generated from operations
1
Net cash provided by operating activities
**Cash flows from investing activities**
Purchase of tangible fixed assets
Net cash used in investing activities
**Change in cash and cash equivalents in the**
**reporting period**
**Cash and cash equivalents at the beginning of**
**the reporting period**
**Cash and cash equivalents at the end of the**
**reporting period**|**2024**
**£**
**33,743**
**33,743**
**(1,119)**
**(1,119)**
**32,624**
**850,753**
**883,377**|2023
£
686,416
686,416
(380)
(380)
686,036
164,717
850,753|
|---|---|---|
The notes form part of these financial statements
Page 7
## **ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 JANUARY 2024**
## **1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES**
## **2.**
|**Net income for the reporting period (as per the Statement of Financial**
**Activities)**
**Adjustments for:**
Depreciation charges
Increase in creditors
**Net cash provided by operations**
**ANALYSIS OF CHANGES IN NET FUNDS**|**2024**
**£**
**33,078**
**399**
**266**
**33,743**|2023
£
685,850
184
382|
|---|---|---|
|||686,416|
||||
||At 1.2.23|Cash flow|**At 31.1.24**|
|---|---|---|---|
||£|£|**£**|
|**Net cash**||||
|Cash at bank and in hand|**850,753**|**32,624**|**883,377**|
||**850,753**|**32,624**|**883,377**|
|**Total**|**850,753**|**32,624**|**883,377**|
The notes form part of these financial statements
Page 8
## **ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
- Fixtures and fittings - 15% on reducing balance Computer equipment - 25% on reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Cash and cash equivalents**
Cash and cash equivalents include cash in hand and deposits held at call with banks.
## **Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
continued...
Page 9
## **ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2024**
## **2. DONATIONS AND LEGACIES**
## **3.**
## **4.**
|Donations and fundraising
Grants
Grants received, included in the above, are as follows:
Unrestricted Grants
**RAISING FUNDS**
**Other trading activities**
Purchases
**CHARITABLE ACTIVITIES COSTS**
Other resources expended|**2024**
**£**
**34,011**
**5,543**
**39,554**
**2024**
**£**
**5,543**
**2024**
**£**
**1,407**|**2024**
**£**
**34,011**
**5,543**
**39,554**
**2024**
**£**
**5,543**
**2024**
**£**
**1,407**|2023
£
688,278
4,600
692,878
2023
£
4,600
2023
£
3,356
Direct
Costs
£
**4,294**|2023
£
688,278
4,600
692,878
2023
£
4,600
2023
£
3,356
Direct
Costs
£
**4,294**|
|---|---|---|---|---|
|**Direct Costs**|||||
||**Year**
**Ended**
Year Ended||||
|**31.1.23**
31.1.22|||||
|||**£**||£|
|Rent||**1,253**||1,882|
|Online donation service fees||**288**||51|
|Repairs & Renewals||**-**||120|
|Postage & Stationery||**921**||1,225|
|Advertising||**62**||125|
|Licences and subscriptions||**222**||50|
|Insurance||**256**||188|
|Depreciation||**184**||89|
||||||
|||**3,186**||3,730|
||||||
continued...
Page 10
## **ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2024**
## **5. SUPPORT COSTS**
|**SUPPORT COSTS**||||
|---|---|---|---|
|||Governance||
||Finance|costs|Totals|
||£|£|£|
|Other resources expended|**55**|**720**|**775**|
## **6.**
## **TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 January 2024 nor for the year ended 31 January 2023.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 January 2024 nor for the year ended 31 January 2023.
## **7. STAFF COSTS**
There were no employees during the year.
## **8.**
## **COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
692,878
**EXPENDITURE ON**
Raising funds
3,356
**Charitable activities**
Other resources expended
3,507
Other
6
**Total**
6,869
**NET INCOME/(EXPENDITURE)**
686,009
**RECONCILIATION OF FUNDS**
Total funds brought forward
163,701
**TOTAL FUNDS CARRIED FORWARD**
849,710|Restricted
fund
£
-
-
159
-
159
(159)
851
692|Total
funds
£
692,878|
|---|---|---|
|||3,356
3,666
6|
|||7,028|
|||685,850
164,552|
|||850,402|
continued...
Page 11
## **ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2024**
## **9. TANGIBLE FIXED ASSETS**
|Fixtures
and
Computer
fittings
equipment
£
£
**COST**
At 1 February 2023
**195**
**720**
Additions
**-**
**1,119**
At 31 January 2024
**195**
**1,839**
**DEPRECIATION**
At 1 February 2023
**79**
**308**
Charge for year
**17**
**382**
At 31 January 2024
**96**
**690**
**NET BOOK VALUE**
At 31 January 2024
**99**
**1,149**
At 31 January 2023
116
412
**10.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**2024**
**£**
Other debtors
**80**
**11.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
**2024**
**£**
Trade creditors
**625**
Other creditors
**600**
**1,225**
**12.**
**MOVEMENT IN FUNDS**
Net
Transfers
movement
between
At 1.2.23
in funds
funds
£
£
£
**Unrestricted funds**
General fund
**849,710**
**33,460**
**(939)**
**Restricted funds**
Computer expenses fund
**692**
**(382)**
**939**
**TOTAL FUNDS**
**850,402**
**33,078**
**-**|Totals
£
**915**
**1,119**
**2,034**
**387**
**399**
**786**
**1,248**
528
2023
£
80
2023
£
479
480
959
At
31.1.24
£
**882,231**
**1,249**|
|---|---|
||**883,480**|
continued...
Page 12
## **ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2024**
## **12. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Computer expenses fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
**Restricted funds**
Computer expenses fund
**TOTAL FUNDS**
Comparative net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Computer expenses fund
**TOTAL FUNDS**|Incoming
resources
£
**39,554**
**-**
**39,554**
At 1.2.22
£
163,701
851
164,552
Incoming
resources
£
692,878
-
692,878|Resources
Movement
expended
in funds
£
£
**(6,094)**
**33,460**
**(382)**
**(382)**
**(6,476)**
**33,078**
Net
movement
At
in funds
31.1.23
£
£
686,009
849,710
(159)
692
685,850
850,402
Resources
Movement
expended
in funds
£
£
(6,869)
686,009
(159)
(159)
(7,028)
685,850|
|---|---|---|
continued...
Page 13
## **ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2024**
## **12. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Computer expenses fund
**TOTAL FUNDS**|Net
movement
At 1.2.22
in funds
£
£
163,701
719,469
851
(541)
164,552
718,928|Transfers
between
funds
£
(939)
939
-|At
31.1.24
£
882,231
1,249|
|---|---|---|---|
||||883,480|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|732,432|(12,963)|719,469|
|**Restricted funds**||||
|Computer expenses fund|-|(541)|(541)|
|**TOTAL FUNDS**|732,432|(13,504)|718,928|
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. The charity does not have any stipulation on how the funds are spent.
## **13. RELATED PARTY DISCLOSURES**
During the year the following donations were received by Alexandra House of Joy from related parties. All donations were made at arms length.
R Scott-Hunter donated £48
AMT Accounting Limited donated £50
Page 14
## **ALEXANDRA HOUSE OF JOY**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2024**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations and fundraising
Grants
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Direct expenses
**Charitable activities**
Rent
Online donation service fees
Postage & Stationery
Advertising
Licences and subscriptions
Insurance
Fixtures and fittings
Computer equipment
**Support costs**
**Finance**
Bank charges
**Governance costs**
Legal & Professional Fees
Total resources expended
**Net income**|2024
£
**34,011**
**5,543**
**39,554**
**39,554**
**1,407**
**1,955**
**201**
**995**
**-**
**266**
**478**
**17**
**382**
**4,294**
**55**
**720**
**6,476**
**33,078**|2023
£
688,278
4,600|
|---|---|---|
|||692,878|
|||692,878
3,356
1,253
288
921
62
222
256
25
159|
|||3,186
6
480|
|||7,028|
|||685,850|
This page does not form part of the statutory financial statements
Page 15