**REGISTERED CHARITY NUMBER: 1176900**
## **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022 FOR ALEXANDRA HOUSE OF JOY**
Astral Accountancy Services Limited Astral House Granville Way Bicester Oxfordshire OX26 4JT
**ALEXANDRA HOUSE OF JOY**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022**
||Page|
|---|---|
|Report of the Trustees|1 to 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 to 11|
|Detailed Statement of Financial Activities|12|
**ALEXANDRA HOUSE OF JOY**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2022**
The trustees present their report and financial statements for the year ended 31 January 2022.
The accounts have been prepared in accordance with the accounting principles set out in note 1 to the accounts and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015)"
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1176900
## **Principal address**
3 Bignell View Chesterton Bicester Oxfordshire OX26 1UJ
## **Trustees**
Mrs R Scott-Hunter S G Pendred - resigned 15.3.21 Mrs F J V Rowe - resigned 4.5.22 A M Thomas Mrs S H Ross Mrs F D L Ritchie Mrs K A Liddell - appointed 17.6.21 P Hunter - resigned 3.3.22
## **Independent examiner**
Astral Accountancy Services Limited Astral House Granville Way Bicester Oxfordshire OX26 4JT
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a foundation constitution.
The charity was established as a Charitable Incorporated Organisation (CIO) on 30 January 2018.
## **Recruitment and appointment of new trustees**
New trustees are appointed by the Board. All trustees must be at least 18 years of age and capable of managing their own affairs.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that the systems are in place to mitigate exposure to major risks.
Page 1
**ALEXANDRA HOUSE OF JOY**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2022**
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and activities**
As stated in our constitution, our objectives are "to build a purpose built building which will have the facilities to provide services to adults with profound learning disabilities. This will include a respite care service for short breaks, a day time support centre, and essential end of life hospice services. We will also offer opportunities for employment for adults with learning disabilities with the facilities as appropriate.
As stated in our constitution, our objectives are "to build a purpose built building which will have the facilities to provide services to adults with profound learning disabilities. This will include a respite care service for short breaks, a day time support centre, and essential end of life hospice services. We will also offer opportunities for employment for adults with learning disabilities with the facilities as appropriate.
With the growing reduction in social care funding and the provision of services, it has become evident that the burden or providing primary care to those in need has fallen on the parents of those effected by a profound learning disability. It is now common for elderly parents to continue providing primary care services well into the adult years of some of those affected which affects their lives as well. With the anticipated increase in population in Bicester and the surrounding areas it is important to provide services and support to those carers who are finding it difficult to cope with the requirements of providing care.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake, and in planning our activities for the year we have kept in mind the Charity Commission's guidance on public benefit and we have worked with all people, regardless of personal background, faith, gender or circumstances.
We have an inclusive equality and diversity policy in place, welcoming all people regardless of their background, race, faith, gender, personal circumstances or disabilities.
Our fourth year has again been focused on the progression of the planning application so that we can get approval for the property development which is key to the purpose of the charity. The process is complex due to the continued issues around COVID and the proposed proximity to other developments however through the use of professional advisors we are happy with the progress being made.
We have received significant support from local businesses who have provided professional services during our the planning application phase of the development project and the planning application remains in progress at this time.
Funding raising events continued to be affected by COVID during the first half of the year however some events were held towards the end of the year and the market stall now trades from 2 places further increasing awareness in the county.
## **ACHIEVEMENT AND PERFORMANCE**
The market stall has been expanded into 2 local towns which due to the level of donated goods being received. As this is being managed more efficiently we have also therefore been able to reduce the amount of storage required to hold these goods meaning a reduction in our ongoing costs have been achieved. We have received some significant donations in the year as we continue to raise awareness across the county however revenues overall have seen a reduction on the previous year.
Non essential fund raising events remained on hold during the first half of the year year due to social distancing restrictions however some events were able to be held towards the end of the year. The trustees have arranged several events for the current year and these have been well attended for which the trustees are very grateful to our supporters.
We are delighted to confirm that the final planning permission for the Alexandra House of Joy was formally given in September 2021 and therefore this will enable to trustees to now really focus on the main grant applications in the coming year to raise the capital funds required for the project. Since planning has been approved we have received a significant donation in the current year which has meant are funds have increased accordingly.
We have received various donations from trust and foundations during the year and donations from private individuals either directly or through support of our fundraising events are greatly appreciated.
The trustee board meets regularly where possible, and there is a good balance of skills and experience, which enables to board to continue to promote the Alexandra House of Joy and ensure it continues to move forward with its objectives.
Page 2
**ALEXANDRA HOUSE OF JOY**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2022**
## **FINANCIAL REVIEW**
Our sources of funds has come from private individuals, fundraising activities where possible and grants. The charity currently has minimal running costs including materials for the facemasks and rent for the storage facilities for donated items. The remaining income is being retained for professional fees associated with the planning applications and future build costs.
The trustees monitor expenditure as it is incurred to ensure it is justified and reasonable and are only incurred if they help us the promote the charity and its objectives.
Our income of £45,682 has exceeded our expenditure by £39,846. Income is from a variety of sources including donations, grants and fundraising activities.
We hold cash at bank reserves of £164,717, of which £660 is restricted. The unrestricted funds are being held to fund the anticipated professional costs associated with the planning applications being made in the current year, and future build costs of the centre. The restricted funds are being held to purchase IT equipment in the current year under the terms of the grant.
As the charity has no regular or long term committed running costs, all unrestricted funds which have not been designated for a specific use should be maintained in the bank account ready for fees and costs associated with the planning application as they arise.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that the systems are in place to mitigate exposure to major risks.
## **PLANS FOR THE FUTURE**
Since the year end we have received approval of our planning application and we are now in the process of applying for new grants which would only be accepted once planning was in place.
We believe that further raising the profile of the Alexandra House of Joy with the local community and surrounding area during the next 12 months is essential to help raise funds for the anticipated build costs. We will there continue to attend events and presentations, promote our fundraising activities and look for further opportunities to develop contacts to enable the vision of Alexandra House of Joy to come to fruition.
Approved by order of the board of trustees on 28 November 2022 and signed on its behalf by:
Mrs R Scott-Hunter - Trustee
Page 3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ALEXANDRA HOUSE OF JOY**
I report on the accounts for the year ended 31 January 2022, which are set out on pages five to eleven.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
1. that accounting records were not kept as required by section 130 of the Act; or
2. that the accounts do not accord with those records; or
3. that the accounts do not comply with the accounting requirements of the Act; or
4. that there is further information needed for a proper understanding of the accounts.
## **Independent examiner's statement**
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Tracy Norris FCCA Astral Accountancy Services Limited Astral House Granville Way Bicester Oxfordshire OX26 4JT
30 November 2022
Page 4
## **ALEXANDRA HOUSE OF JOY**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2022**
|**Unrestricted**
**Restricted**
**fund**
**fund**
Notes
**£**
**£**
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
2
**45,682**
**-**
**RESOURCES EXPENDED**
**Costs of generating funds**
Fundraising trading: cost of goods sold and other
costs
**17**
**-**
**Charitable activities**
3
Other resources expended
**3,730**
**-**
**Governance costs**
4
**2,076**
**-**
**Other resources expended**
**13**
**-**
**Total resources expended**
**5,836**
**-**
**NET INCOMING RESOURCES BEFORE**
**TRANSFERS**
**39,846**
**-**
**Gross transfers between funds**
10
**64**
**(64)**
**Net incoming/(outgoing) resources**
**39,910**
**(64)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**123,791**
**915**
**TOTAL FUNDS CARRIED FORWARD**
**163,701**
**851**|**2022**
**Total**
**funds**
**£**
**45,682**
**17**
**3,730**
**2,076**
**13**
**5,836**
**39,846**
**-**
**39,846**
**124,706**
**164,552**|2021
Total
funds
£
51,225
2,589
2,625
6,480
-|
|---|---|---|
|||11,694|
|||39,531
-|
|||39,531
85,175|
|||124,706|
The notes form part of these financial statements
Page 5
## **ALEXANDRA HOUSE OF JOY**
## **BALANCE SHEET AT 31 JANUARY 2022**
|**Unrestricted**
**Restricted**
**fund**
**fund**
Notes
**£**
**£**
**FIXED ASSETS**
Tangible assets
7
**141**
**191**
**CURRENT ASSETS**
Debtors
8
**80**
**-**
Cash in hand
**164,057**
**660**
**164,137**
**660**
**CREDITORS**
Amounts falling due within one year
9
**(577)**
**-**
**NET CURRENT ASSETS**
**163,560**
**660**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**163,701**
**851**
**NET ASSETS**
**163,701**
**851**
**FUNDS**
10
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|**2022**
**Total**
**funds**
**£**
**332**
**80**
**164,717**
**164,797**
**(577)**
**164,220**
**164,552**
**164,552**
**163,701**
**851**
**164,552**|2021
Total
funds
£
421
140
125,471
125,611
(1,326)
124,285
124,706
124,706
123,791
915
124,706|
|---|---|---|
The financial statements were approved by the Board of Trustees on 28 November 2022 and were signed on its behalf by:
Mrs R Scott-Hunter -Trustee
The notes form part of these financial statements
Page 6
**ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, in accordance with the charity's governing document, the Charities Act 2011 and the requirements of '"Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions of the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Expenses are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Expenses include VAT where applicable as the charity is unable to reclaim it.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance Computer equipment - 25% on reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Cash and cash equivalents**
Cash and cash equivalents include cash in hand and deposits held at call with banks.
## **Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Page 7
**ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 JANUARY 2022**
## **2. VOLUNTARY INCOME**
|Donations and fundraising
Grants
Grants received, included in the above, are as follows:
Unrestricted Grants
**3.**
**CHARITABLE ACTIVITIES COSTS**|**2022**
**£**
**43,622**
**2,060**
**45,682**
**2022**
**£**
**2,060**|2021
£
50,075
1,150|
|---|---|---|
|||51,225|
|||2021
£
1,150|
|**Year**
Year
**Ended**
Ended|**Year**
Year
**Ended**
Ended|**Year**
Year
**Ended**
Ended|
|---|---|---|
|**31.1.21**
31.1.20|||
|**£**||£|
|Rent|**2,223**|728|
|Online donation service fees|**87**|66|
|Licences and subscriptions|**50**|50|
|Insurance|**151**|83|
||||
||**2,511**|927|
||||
## **4.**
## **GOVERNANCE COSTS**
||**2022**|2021|
|---|---|---|
||**£**|£|
|Legal and professional fees|**2,076**|6,480|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 January 2022 nor for the year ended 31 January 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 January 2022 nor for the year ended 31 January 2021.
## **6. STAFF COSTS**
There were no employees during the year.
Page 8
**ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 JANUARY 2022**
## **7. TANGIBLE FIXED ASSETS**
|**7.**|**TANGIBLE FIXED ASSETS**|||||||||
|---|---|---|---|---|---|---|---|---|---|
|||||**Fixtures and**||**Computer**||||
|||||**fittings**||**equipment**||**Totals**||
|||||**£**||**£**||**£**||
||**COST**|||||||||
||At 1 February 2021 and 31 January 2022||||**195**||**340**||**535**|
||**DEPRECIATION**|||||||||
||At 1 February 2021||||**29**||**85**||**114**|
||Charge for year||||**25**||**64**||**89**|
||At 31 January 2022||||**54**||**149**||**203**|
||**NET BOOK VALUE**|||||||||
||At 31 January 2022||||**141**||**191**||**332**|
||At 31 January 2021||||166||255||421|
|**8.**|**DEBTORS: AMOUNTS FALLING DUE**|**WITHIN ONE YEAR**||||||||
|||||||**2022**||2021||
|||||||**£**||£||
||Other debtors||||||**80**||140|
|**9.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN**||**ONE**|**YEAR**||||||
|||||||**2022**||2021||
|||||||**£**||£||
||Trade creditors||||||**97**||846|
||Other creditors||||||**480**||480|
||||||||**577**|1,326||
|**10.**|**MOVEMENT IN FUNDS**|||||||||
||||||**Net**|**Transfers**||||
|||||**movement in**||**between**||||
|||**At 1.2.21**||**funds**||**funds**||**At 31.1.22**||
|||**£**||**£**||**£**||**£**||
||**Unrestricted funds**|||||||||
||General fund|**123,791**||**39,846**|||**64**|**163,701**||
||**Restricted funds**|||||||||
||Computer expenses fund||**915**||**-**||**(64)**||**851**|
||**TOTAL FUNDS**|**124,706**||**39,846**|||**-**|**164,552**||
Page 9
**ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 JANUARY 2022**
## **10. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|||**Incoming**|**Resources**||**Movement in**|
|---|---|---|---|---|---|
|||**resources**|**expended**||**funds**|
|||**£**|**£**||**£**|
|**Unrestricted funds**||||||
|General fund||**45,682**|**(5,836)**||**39,846**|
|**TOTAL FUNDS**||**45,682**|**(5,836)**||**39,846**|
|**Comparatives for movement in funds**||||||
|||**Net**|**Transfers**|||
|||**movement in**|**between**|||
||**At 1.2.20**|**funds**|**funds**||**At 31.1.21**|
||**£**|**£**|**£**||**£**|
|**Unrestricted Funds**||||||
|General fund|**84,175**|**39,531**|**85**||**123,791**|
|**Restricted Funds**||||||
|Computer expenses fund|**1,000**|**-**|**(85)**||**915**|
|**TOTAL FUNDS**|**85,175**|**39,531**|**-**||**124,706**|
|||||||
Comparative net movement in funds, included in the above are as follows:
||**Incoming**|**Resources**|Movement in|
|---|---|---|---|
||**resources**|**expended**|funds|
||**£**|**£**|£|
|**Unrestricted funds**||||
|General fund|**51,225**|**(11,694)**|**39,531**|
|**TOTAL FUNDS**|**51,225**|**(11,694)**|**39,531**|
|||||
A current year 12 months and prior year 12 months combined position is as follows:
|||**Net**|**Transfers**|||
|---|---|---|---|---|---|
|||**movement in**|**between**|||
||**At 1.2.20**|**funds**|**funds**|**At 31.1.22**||
||**£**|**£**|**£**|**£**||
|**Unrestricted funds**||||||
|General fund|**84,175**|**79,377**|**149**|**163,701**||
|**Restricted funds**||||||
|Computer expenses fund|**1,000**|**-**|**(149)**||**851**|
|**TOTAL FUNDS**|**85,175**|**79,377**|**-**|**164,552**||
Page 10
**ALEXANDRA HOUSE OF JOY**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 JANUARY 2022**
## **10. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||**Incoming**|**Resources**|**Movement in**|
|---|---|---|---|
||**resources**|**expended**|**funds**|
||**£**|**£**|**£**|
|**Unrestricted funds**||||
|General fund|**96,907**|**(17,530)**|**79,377**|
|**TOTAL FUNDS**|**96,907**|**(17,530)**|**79,377**|
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. The charity does not have any stipulation on how the funds are spent.
## **11. RELATED PARTY DISCLOSURES**
Within the year Mrs R Scott-Hunter donated £158 to Alexandra House of Joy, these donations were all made at arms length.
Within the year, AMT Accounting Limited, who Mr A Thomas is a director, made donations totalling £317.50 all of which were made at arms length.
Page 11
**ALEXANDRA HOUSE OF JOY**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2022**
|**INCOMING RESOURCES**
**Voluntary income**
Donations and fundraising
Grants
**Total incoming resources**
**RESOURCES EXPENDED**
**Fundraising trading: cost of goods sold and other costs**
Direct expenses
**Charitable activities**
Rent
Online donation service fees
Repairs & Renewals
Postage & Stationery
Advertising
Licences and subscriptions
Insurance
Depreciation of tangible fixed assets
**Governance costs**
Legal and professional fees
**Support costs**
**Finance**
Bank charges
**Total resources expended**
**Net income**|**2022**
**£**
**43,622**
**2,060**
**45,682**
**45,682**
**17**
**1,882**
**51**
**120**
**1,225**
**125**
**50**
**188**
**89**
**3,730**
**2,076**
**13**
**5,836**
**39,846**|2021
£
50,075
1,150|
|---|---|---|
|||51,225|
|||51,225
2,589
2,223
87
-
-
-
50
151
114|
|||2,625
6,480
-|
|||11,694|
|||39,531|
This page does not form part of the statutory financial statements
Page 12