Bilborough Community Association (Registered charity, number 1176899) Financial statements for the year ended 31 March 2024 Page Contents Tru5tees' annual report Independent examiner's report Receipts & payments account Statement of assets & liabilities Notes to the accounts capLUS COMMUNITY ACCOUNTING Bilborough Community Association Trustees, annual report for the year ended 31 March 2024 Full name Bilborough Community Association Other names by which the charity is known The Sheila Russell Community Centre Organisation type Charitable incorporated organisation Registered charity number 1176899 Principal address Sheila Russell Community Centre, St Martin's Road, Bilborough, Nottingham, NG8 3AR Trustees Tara Newbold, Co-chair Amanda Doughty, Co-chair Stacey Wynne, Treasurer Scott Danby, Secretary Independent examiner John O'Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot street, Nottingham, NG15GL Governance and management The charity is operated under the rules of its CIO-Association document adopted 30101118. Postions are made available at every AGM and then people are voted in from that with first and second votes. Objectives and activities To further or benefit the residents of Bilborough, Nottingham and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities. voluntary and olher organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the Truslees shall have power.. to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenan¢e or management of such a centre for activities promoted by the charity in furtheran￿ of the above objects. Bilborough Community Association Summary of the main acttvities undertaken for the public benefit The Community Centre is available for individuals and groups to hire out and also businesses to hire out for groups or meetings. We have 2 generous spaces and they are competitively priced. Our main activities are.. Karate. Yoga.. NHS groups" Children's parties., Community events. We run activities for the locals from, summer play dates to Christmas fairs. This enables local members of the community to take part in experiences that might otherwise not be financially available to them. We also have a gardening group that lakes care of the grounds and offers planting opportunities during spring and summer to local families. They can either plant in the garden or choose to take the plants home. We also have a lot of organisations that use the centre who help locals with their health, fitness and mental wellbeing. A lot of the things we offer are free, so Cost nothing for locals. We also provide a warm meal during our events to try and help with the cost of living crisis. Our events help with the mental wellbeing of the locals, encouraging them to socialise with others in the community. Our events also encourages networking with other organisations who can come and speak to families about the services they offer. We also try and put on activities that families might not be able to take part in othe￿iSe for example football, craft activities, visiting Santa, Easter bunny and baking. Public benefit statement The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit,. Bilborough Community Association Summary of the main achievements during the period We have a regular karate group that has a regular attendance of 60+ people of all ages. We hold annual events for Easter. At this event we do a free Easter hunt where children can win an egg and a book. We also do a light brunch at a small cost. We put out craft activities and a variety of toys for all ages to enjoy. August play dates include craft activities, toys and a reading corner. We also work with the National literacy trust who provide books and postcards for free books for families. We also try and do a main activity like baking or teddy bears picnic. Macmillian event is were locals bake Cakes to sell to raise money for Macmillian cancer research. The centre provides the tea and coffee for these events and all proceeds go to the charity. The Halloween event we run a best costume competition, we sell food at a low cost and provide a disco with games. We also invile local services like football and scouts to promote their services and let children take part in some adivities. The Christmas Market is when local business can have a stsll and sell Christmas gifts or sweets. We also have low cost rides for young children and we work with the local church for them to sell items from their craft and knitting group. We have a Santa grotto were families can get a visit with Santa and a small toy at low cost. We also do some carol singing in the garden that everyone is welcome to join. Our centre is also host to smaller groups like Bikewise. Health and Wellbeing groups, writing group and youth groups. Financial review We are happy with how the finance stand at the yearend The charity's policy on reservas The centre has a reseNe pot that will only being used should the centre ever need to close and we can pay off all bills, this pot can also be used to cover any major repairs we come across in the future, that is agreed by the Trustees. Financial risks At Ihis period in time the centre is well run and in a good financial postion, we have our reserve fund so should any risks come around we can mitigate these issues as the arise. Signed on behalf of the charity's trustee Signed Tara Newbold, Trustee Date 11 Independent examiner's report to the trustees of Bilborough Community Association for the year ended 31 March 2024 I report to the trustees on my examination of the accounts of Bilborough Community Association (the charity) for the year ended 31 March 2024. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5llb) of the Act. Independent examiner's statement I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in resped of the charity as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed John O'Brien MSC, FCCA, FCIE Employee of Community Accounting Plus Date Bilborough Community Association Receipts & payments account for the year ended 31 March 2024 2023 2024 Total Total Funds Unrè*rfcted Restricted Fund¥ Funds Funds Receipts Grants & donations Everrt receipts Room rerts Bank interest Membership Total receipts 2356 996 24040 69 22 27483 1089 1858 21533 141 2326 3415 1858 21533 141 24621 2326 26947 Payments Activities & events Cleaning Equipment, repairs & renewals Garden & premises maintenan Hospitality & refreshments Licences & irtsurances Professional fees PrintirrfJ & stationery Rent & rates Sundry payments Telephone. intemet & postage Utilities Wages & Nl Total payments 2851 563 728 4191 558 1017 735 549 2407 1213 217 3094 698 1064 1156 88 63 141 1525 9645 7612 28923 2407 1213 217 3094 698 1064 1156 88 63 141 1525 11971 7612 31249 1378 12812 6940 32342 2326 2326 (4859) 30783 25924 Net recelptsl(payments) Cash fiJTrJs at stsrt ofthis period Cash funds at end of this period (4302) 25924 21622 <4302) 25924 21622 Bilborough Community Association ststement of assets and liabilities at 31 March 2024 2023 2024 Cash assets Bank accounts Nots 25924 25924 21622 21622 Other monetary assets Deblors- room rents Prepayments 3510 904 4414 760 938 1698 Assets retsined for the charity's own use General equipment. Liabilities Creditors 2594 12594) 1392 (1392 These financial statements are a￿pted on behalf of the charity by.. Signed Stacey Wynne Dated rustee Bilborough Community Association Notes to the accounts for the year ended 31 March 2024 1. Receipts & payments accounts Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand. 2. Grants & donations Unr&*l¢tsd Restrfctsd Totsl Notbngham Citycouncil Sundrygrants & donations 2326 2326 1089 3415 1089 1089 2326 3. Funds analysis Opening Receipts IPayments) balanc9 Closng balanco Restricted funds Block fLTrd 2326 2326 2326 (2326) Unrestrictsd funds GetEral fiJTr 25924 24621 21822 28923 25924 24621 21622 28923 The Block fund is funding received from Nottingham City Council and is restricted for the running costs of the building. 4. Prepayments LiCen￿S & insurances Payroll service 880 58 938 5. Creditors Independent examination fee Utilities 504 888 1392 Bilborough Community Association 6. Premises & staff The premises are provided by the local authority at a peppercorn rent of £1 per year. 7. Trustees, remuneration Trustees re￿iVed no expenses, remuneration or benefits in this period. 8. Related party transactions During the year, Sharon Wynne, who is the mother of Trustee sts￿y Wynn8, was employed as a cleaner and was paid £6.940. 9. Glossary of terms Creditors: These are amounts owed by the charity, but not paid during the accounting period. Debtors: These are amounts owed to the charity. but not re￿iVed in the accounting period. Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period. Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.