Bilborough Community Association (Registered charity, number 1176899) Financial statements for the year ended 31 March 2023
| Page | Contents |
|---|---|
| 2 - 4 | Trustees’ annual report |
| 5 | Independent examiner’s report |
| 6 | Receipts & payments account |
| 7 | Statement of assets & liabilities |
| 8 - 9 | Notes to the accounts |
Bilborough Community Association Trustees’ annual report for the year ended 31 March 2023
Full name Bilborough Community Association
Other names by which the charity is known The Sheila Russell Community Centre
Organisation type Charitable incorporated organisation
Registered charity number 1176899
Principal address
Sheila Russell Community Centre, St Martin’s Road, Bilborough, Nottingham, NG8 3AR
Trustees
Tara Newbold, Co-Chair Amanda Doughty Stacey Wynne, Treasurer Scott Danby, Secretary
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its CIO-Association document adopted 30/01/18.
If people are interested in becoming a Trustee, they come forward at the AGM.
Objectives and activities
To further or benefit the residents of Bilborough, Nottingham and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the Trustees shall have power: to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance or management of such a centre for activities promoted by the charity in furtherance of the above objects.
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Bilborough Community Association
Summary of the main activities undertaken for the public benefit
The Community Centre is available for individuals and groups to hire out and also businesses to hire out for groups or meetings. We have 2 generous spaces and they are competitively priced.
Our main activities are:
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Karate;
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Yoga;
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NHS groups;
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Children’s parties;
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Community events.
All of our groups are open for the public to attend. All of our community events are usually free to the public or at very little cost.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main achievements during the period
Our first big event of the year was a Halloween disco for the community. Food was provided and was aimed at all ages to come and enjoy.
In December we held a carol service for the community to attend. We invited the local care homes to come and the carols were performed by the local primary school, who also handed out mince pies and a small gift for all that attended.
We also arranged a Christmas fair where small local businesses could hire a stall from the centre to sell their products. We created a Santa’s grotto and every child could visit Santa and receive a small gift.
At the beginning of Easter, we held an Easter brunch for all children to attend at a small charge. Each child received a meal and an Easter egg from the Easter bunny.
In between all the events we have had 22 children’s parties booked in the main hall.
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Bilborough Community Association
Financial review
We are happy with our financial position considering how expensive our gas and electricity bills have been over the winter months.
The charity’s policy on reserves
We have reserves to make sure we are able to pay the bills, including the cleaner’s wages, and keep the centre running. We always keep a minimum of £12,000 which is kept in a separate account.
Financial risks
The increasing costs of gas and electricity.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ Tara Newbold, Trustee
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Independent examiner’s report to the trustees of Bilborough Community Association for the year ended 31 March 2023
I report to the trustees on my examination of the accounts of Bilborough Community Association (the charity) for the year ended 31 March 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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Bilborough Community Association Receipts & payments account for the year ended 31 March 2023
| 2022 Total Unrestricted Funds Funds £ Note £ Receipts 18074 Grants & donations 2 30 - Event receipts 996 12791 Room rents 24040 36 Bank interest 69 - Membership 22 30901 Total receipts 25157 Payments - Activities & events 2851 - Bookkeeping fees 81 198 Cleaning 563 251 Equipment, repairs & renewals 728 7215 Garden & premises maintenance 4191 10 Hospitality & refreshments 558 456 Independent examination fee 462 916 Licences & insurances 1017 192 Payroll service 192 3 Printing & stationery 549 1 Rent 2 - Sundry payments 18 1585 Telephone, internet & postage 1378 3490 Utilities 10486 6505 Wages & NI 6940 20822 Total payments 30016 10079 Net receipts/(payments) (4859) 20704 Cash funds at start of this period 30783 30783 Cash funds at end of this period 25924 |
2023 Restricted Total Funds Funds £ £ 2326 2356 - 996 - 24040 - 69 - 22 2326 27483 - 2851 - 81 - 563 - 728 - 4191 - 558 - 462 - 1017 - 192 - 549 - 2 - 18 - 1378 2326 12812 - 6940 2326 32342 - (4859) - 30783 - 25924 |
|---|---|
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Bilborough Community Association Statement of assets and liabilities at 31 March 2023
| 2022 £ Cash assets Note 30783 Bank accounts 30783 Other monetary assets 1290 Debtors - room rents 823 Prepayments 4 2113 Assets retained for the charity’s own use General equipment. Liabilities (1436) Creditors 5 (1436) |
2023 £ 25924 |
|---|---|
| 25924 | |
| 3510 904 |
|
| 4414 | |
| (2594) | |
| (2594) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ Stacey Wynne, Trustee
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Bilborough Community Association Notes to the accounts for the year ended 31 March 2023
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| Unrestricted £ Nottingham City Council - Sundry grants & donations 30 30 Funds analysis Opening balance £ Restricted funds Block fund - - Unrestricted funds General fund 30783 30783 |
Restricted £ 2326 - 2326 Receipts £ 2326 |
Total £ 2326 30 2356 (Payments) Closing balance £ £ (2326) - (2326) - (30016) 25924 (30016) 25924 |
|---|---|---|
| 2326 | ||
| 25157 | ||
| 25157 |
3. Funds analysis
The Block fund is funding received from Nottingham City Council and is restricted for the running costs of the building.
4. Prepayments
| Licences & insurances Payroll service |
£ 880 24 |
|---|---|
| 904 |
5. Creditors
| Independent examination fee Utilities |
£ 462 2132 |
|---|---|
| 2594 |
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Bilborough Community Association
6. Premises & staff
The premises are provided by the local authority at a peppercorn rent of £1 per year.
7. Trustees’ remuneration
- Trustees received no expenses, remuneration or benefits in this period.
8. Related party transactions
During the year, Sharon Wynne, who is the mother of Trustee Stacey Wynne, was employed as a cleaner and was paid £6,940.
9. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Debtors: These are amounts owed to the charity, but not received in the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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