Treasurers Report 2018/2019
## – March 2019 March 2021
Treasurers Account –
**£12068.69 as at 31[st] March 2019 £13488.80 as at 30[th] March 2020 £8601.58 as at 29[th] March 2021**
30 Day Notice Account –
**£12570.23 as at 10[th] March 2019 £12696.27 as at 10[th] March 2020 £12777.22 as at 10[th] March 2021**
Balances as at 10[th] November 2021
## **Treasurers Account £19821.80 30 Day Notice Account £12126.84**
Our regular weekly incomings are now at £375
We have unfortunately not kept a lot of our groups since we closed, but a couple have returned and a new Karate group have come in taking up 3 evenings a week.
Unfortunately we haven’t been able to have any party bookings in since March 2020, and they aren’t looking to return until 2022 so things are pretty tough at the moment. We were lucky enough to receive a fairly big grant from the council and also a small one from Arnold Clarke which have been a massive help paying the bills whilst we had no income coming in.
We still have a fair bit left so we are gathering quotes together for painting the whole centre, new blinds in the kitchen and new flooring.
Decorating Quotes
£4500 – Paint Pallet Ltd
£3480 – S Wilkinson Painter and Decorator
- £12,000 - Ntwine Painting and Decorating
Blinds
£396 – Luna Blinds
£640+VAT – Highbury Design
£360 – Marathon Blinds
## DRAFT
## **Bilborough Community Association** (Registered charity, number 1176899) **Financial statements for the year ended 31 March 2021**
|**Page**|**Contents**|
|---|---|
|2 - 3|Trustees’ annual report|
|4|Independent examiner’s report|
|5|Receipts & payments account|
|6|Statement of assets & liabilities|
|7 - 8|Notes to the accounts|
## DRAFT
# **Bilborough Community Association Trustees’ annual report for the year ended 31 March 2021**
**Full name** Bilborough Community Association
**Other names by which the charity is known** The Sheila Russell Community Centre
**Organisation type** Charitable incorporated organisation
## **Registered charity number** 1176899
## **Principal address**
Sheila Russell Community Centre, St Martin’s Road, Bilborough, Nottingham, NG8 3AR
## **Trustees**
Jo Berresford, Chair/Treasurer Stacey Wynne, Vice Chairperson Scott Danby, Secretary
Debbie Chandler, until 12/11/21 Amanda Doughty, until 12/11/21
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its CIO-Association document adopted 30/01/18.
If people are interested in becoming a Trustee, they come forward at the AGM.
## **Objectives and activities**
To further or benefit the residents of Bilborough, Nottingham and the neighbourhood without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the Trustees shall have power: to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance or management of such a centre for activities promoted by the charity in furtherance of the above objects.
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
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## DRAFT
## **Bilborough Community Association**
## **Summary of the main activities undertaken for the public benefit**
The Community Centre is available for individuals and groups to hire out and also businesses to hire out for groups or meetings. We have 2 generous spaces and they are competitively priced.
Usually, we like to arrange trips out; mainly one in the summer and one at Christmas and then events and parties for Halloween and Christmas.
This benefits the public by making the facilities available for all and keeping the cost down as much as possible.
## **Summary of the main achievements during the period**
During the year April 2020 - March 2021 we were mainly closed due to Covid-19. We allowed a diabetes support group to use the premises, with restrictions, from January 2021.
## **Financial review**
We have had no bookings due to the pandemic.
## **The charity’s policy on reserves**
The charity has no specific policy with regard to the level of reserves.
## Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Stacey Wynne, Trustee
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## DRAFT
## **Independent examiner’s report to the trustees of Bilborough Community Association for the year ended 31 March 2021**
I report to the trustees on my examination of the accounts of Bilborough Community Association (the charity) for the year ended 31 March 2021.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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## DRAFT
## **Bilborough Community Association Receipts & payments account for the year ended 31 March 2021**
|_2020_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
4740
Grants & donations
**2**
-
390
Event receipts
-
14279
Room rents
3767
126
Bank interest
81
19535
**Total receipts**
**3848**
**Payments**
1250
Activities & events
-
103
Bookkeeping fees
103
449
Cleaning
49
96
Equipment, repairs & renewals
161
2398
Garden & premises maintenance
916
23
Hospitality & refreshments
-
444
Independent examination fee
-
865
Licences & insurances
883
192
Payroll service
192
123
Printing & stationery
-
1
Rent
-
1368
Telephone, internet & postage
1539
4541
Utilities
1772
6132
Wages & NI
3714
17985
**Total payments**
**9329**
1550
**Net receipts/(payments)**
(5481)
24635
Cash funds at start of this period
26185
26185
**Cash funds at end of this period**
**20704**|**_2021_**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
4250
4250
-
-
-
3767
-
81
**4250**
**8098**
-
-
-
103
-
49
-
161
-
916
-
-
-
-
-
883
-
192
-
-
-
-
-
1539
2125
3897
2125
5839
**4250**
**13579**
-
(5481)
-
26185
**-**
**20704**|
|---|---|
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## DRAFT
## **Bilborough Community Association Statement of assets and liabilities at 31 March 2021**
**----- Start of picture text -----**
2020 2021
£ Cash assets Note £
26185 Bank accounts 20704
26185 20704
Other monetary assets
- Debtors - room rents 3677
769 Prepayments 4 788
769 4465
Assets retained for the charity’s own use
General equipment.
Liabilities
(456) Creditors 5 (750)
(456) (750)
**----- End of picture text -----**
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Jo Berresford, Trustee
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## DRAFT
## **Bilborough Community Association Notes to the accounts for the year ended 31 March 2021**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|**Grants & donations**|||
|---|---|---|
|**Unrestricted**
**£**
Nottingham City Council
-
**-**
**Funds analysis**
**Opening**
**balance**
**£**
**Restricted funds**
Block fund
-
**-**
**Unrestricted funds**
General fund
26185
**26185**|**Restricted**
**Total**
**£**
**£**
4250
4250
**4250**
**4250**
**Receipts (Payments)**
**£**
**£**
4250
(4250)
**4250**
**(4250)**
3848
(9329)
**3848**
**(9329)**|**Closing**
**balance**
**£**
-
**-**|
|||20704|
|||**20704**|
## **3. Funds analysis**
The Block fund is funding received from Nottingham City Council and is restricted for the running costs of the building.
## **4. Prepayments**
|Licences & insurances
Payroll service|**£**
774
14|
|---|---|
||**788**|
## **5. Creditors**
|Independent examination fee - 2020
Utilities|**£**
456
294|
|---|---|
||**750**|
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## DRAFT
## **Bilborough Community Association**
## **6. Premises & staff**
The premises are provided by the local authority at a peppercorn rent of £1 per year.
## **7. Trustees’ remuneration**
Trustees received no expenses, remuneration or benefits in this period.
## **8. Related party transactions**
During the year, Sharon Wynne, who is the daughter of Trustee Stacey Wynne, was employed as a cleaner and was paid £5,839.
## **9. Support in kind**
Nottingham City Council are paying the Independent Examination and bookkeeping fees of £470 + VAT for year ended 31 March 2021.
## **10. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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