2022-06-30-accounts - Sheerness East Youth Football

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Trustees Meeting 20th April 2022

Present: Paula Smith , Gary Marsh, Tracy Marsh

Venue: Sheerness East Working Mens Club

Meeting opened 1pm

Winter training – it was decided that the local Acadamy 3g will be used. Will continue to use them for 2021/22 season Paula to contact the Academy and book slots November to end March 2022.
Current adult teams are paying subs etc on time and will remain for season 2021/22 if they desire. Pitch fees set at £40 per match as before.
Teams for 2021/22 season:
5 v 5 = U7, U8 Colts, U8 Tigers, - size 3 footballs
7 v 7 = U10 – size 3 footballs
9 v 9 = U11 Youth/Dynamos, U11 Tornados, U12 Youth, U12 Rangers, Girls squad – size 4 footballs
11 v 11 = U15 – size 5 footballs

Colts/Champions training for 5-7 and 7plus years.

Adult pitch and 9 v 9 to stay where they are, 7 v 7 and 5 v 5 to use same pitch area either in L shape or 5 v 5 inside. Area behind goals on adult pitch to be kept as a training area.

Registration to remain at £25 for 2021/22 season, subs to remain £10 and £20 for those playing matches.
The club remains interested in the land belonging to the old Halfway Houses Primary School for training/matches. Gary to contact Andy Booth to see if there is any support available from councillors. Cameron Beart also approached.
Plans are in place for verti-draining pitches.
Plans to purchase a new mower with grass pick up facility discussed. Brought.
Floodlights are being purchased/renovated.
Kit to be purchased for coaches. Will contact coaches for sizes.
10.Most children’s subs are now paid via bank direct debit so less cash is handled by the managers and coaches. Letters are sent out to the parents who are considerably behind on payments of monthly subs.
11.The balance sheets are to be continued to be completed monthly and then emailed out to every trustee coach and manager with a spread sheet that builds each month of the accounts. A break down sheet is also included on a regular basis which tells of generic monthly income and then expenditure and current commitments (appendix one) A record of monthly payments made by players is kept and sent out via WhatsApp group so managers can chase any outstanding sub or letters can be sent for large owing amounts so that reminders can be sent out. Regular meetings are held with coaches and managers where balance sheets are available and questions can be asked if required.
12.KFA provided funding this year and will be adding funding over the next five years to maintain and work on the pitches this will be carried out at the end of the season this years amount will be around £6,000 and will be carried out by a qualified groundsman.
13.No discrepancies have been found throughout the year regarding any of the finances.

Appenix 1

Treasurer’s report CHARITY NUMBER 1176898

30/6/2022

Sheerness East Youth Football.

Balance Started with £7,113.01

Income

Subs and outstanding previous months subs
Some Registration fees
Kits sponsored
Half ref fee costs £65
90[th] Celebration Day £865
End of season Donation to u15’s £250

Pending Income

Monthly subs outstanding
Each players registration fees
Easy funding donations on line shopping sight every 3 to 4 months pays out.

Expenditure

Referee fees
Tournaments
Field work
Medals for celebrations
90[th] Celebrations
Training courses £250
Kits sponsored £2999.50
FA insurance, cup entries and Affiliation £421

Current Commitments pending 2020-2021

Training courses
Field work end of season £4,200

----- Start of picture text -----
CURRENT BALANCE
BARCLAYS £1419.03
ACTIVE SAVER £306.93
CASH HELD £4955.72
TOTAL £6681.68
----- End of picture text -----

----- Start of picture text -----
Sheerness East Football balance sheet
47 Queenborough Road
Halfway, SHEERNESS,
Kent
ME12 3BZ CHARITY NUMBER 1176898
Treasurers Balance Sheet
Opening balance 1st July £6091.80 Balance
July Aug Sept Oct Nov Dec Jan Feb Mar April May June Year ToDate
Reg Fees LUKE U7's Youth 100 0 25 0 0 0 0 0 0 0 0 0 125
Reg Fees U8 youth Malc £150.00 £100.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £100.00 £350.00
Reg Fee U8 Tigers Mark £0.00 £125.00 £100.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £25.00 £250.00
Reg fees U9 youth no team £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reg Fee U10's Micheal £100.00 £75.00 £75.00 £0.00 £0.00 £0.00 £0.00 £10.00 £0.00 £0.00 £0.00 £0.00 £260.00
Reg Fees U11's Gareth £200.00 £150.00 £25.00 £50.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £25.00 £50.00 £500.00
Reg fees U11 Tournados Kizzy £75.00 £25.00 £100.00 £75.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £25.00 £300.00
Reg Fee U12 Youth no team £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reg fees U12 Rangers Grant Brent £100.00 £0.00 £150.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £25.00 £0.00 £275.00
Reg Fees U13 Youth no team £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reg Fees U14''s No team £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reg Fees U 15's Gary £250.00 £0.00 £50 £25 £0 £0 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £325.00
Reg Fees u15's Colts Michael £275.00 £100.00 £25 £50 £0 £50 £0.00 £0.00 £0.00 £0.00 £5.00 £505.00
Reg Fees U16's Youth no team £0.00 £0.00 £0 £0 £0 £0 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
£1,250.00 £575.00 £550.00 £200.00 £0.00 £50.00 £0.00 £10.00 £0.00 £0.00 £50.00 £205.00
Total £2,890.00
Subs U7's Luke/Lee £0.00 £30.00 £140.00 £60.00 £110.00 £210.00 £160.00 £200.00 £120.00 £120.00 £240.00 £210.00 £1,600.00
Subs U8's Youth Malc £90.00 £60.00 £330.00 £100.00 £170.00 £240.00 £270.00 £170.00 £180.00 £130.00 £290.00 £110.00 £2,140.00
Subs U8 Tigers Mark £80.00 £40.00 £180.00 £180.00 £130.00 £150.00 £290.00 £190.00 £150.00 £60.00 £110.00 £210.00 £1,770.00
Subs U9's no team £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs U10's Micheal £80.00 £20.00 £155.00 £30.00 £200.00 £130.00 £120.00 £80.00 £300.00 £200.00 £600.00 £210.00 £2,125.00
Subs U11's Gareth £30.00 £250.00 £300.00 £190.00 £270.00 £250.00 £140.00 £270.00 £295.00 £175.00 £510.00 £190.00 £2,870.00
Subs U11 Tornados Kizzy Matt £30.00 £40.00 £65.00 £250.00 £200.00 £140.00 £200.00 £240.00 £220.00 £140.00 £200.00 £330.00 £2,055.00
Subs U12's no team £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs U12 Rangers Grant Brent £0.00 £0.00 £260.00 £80.00 £350.00 £440.00 £40.00 £280.00 £260.00 £370.00 £320.00 £260.00 £2,660.00
Subs U13's £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs U14's £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs U15's Gary £180.00 £130.00 £320.00 £440.00 £230.00 £240.00 £200.00 £270.00 £350.00 £200.00 £180.00 £320.00 £3,060.00
Subs U15's Colts Michael £0.00 £220.00 £255.00 £210.00 £330.00 £250.00 £270.00 £270.00 £190.00 £270.00 £280.00 £370.00 £2,915.00
Subs U16's no team £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs Ross Girls £130.00 £195.00 £0.00 £170.00 £170.00 £20.00 £460.00 £350.00 £40.00 £170.00 £350.00 £2,055.00
Subs Cobras Dan £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £70.00 £180.00 £250.00
Aduts training £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £40.00 £40.00
£620.00 £790.00 £2,200.00 £1,540.00 £2,160.00 £2,220.00 £1,710.00 £2,430.00 £2,415.00 £1,705.00 £2,970.00 £2,780.00
Total £23,540.00
Parents Refunds fines etc £0.00 £0.00 £12.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £12.00
Refunds from other sources £65.00 £0.00 £94.85 £0.00 £0.00 £11.88 £0.00 £0.00 £0.00 £0.00 £40.00 £0.00 £211.73
contributions to kits parents £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
End of season parents donations £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £250.00 £250.00
£65.00 £0.00 £106.85 £0.00 £0.00 £11.88 £0.00 £0.00 £0.00 £0.00 £40.00 £250.00
Total £473.73
Sponsorship £361.00 £695.00 £0.00 £0.00 £0.00 £0.00 £0.00 £1,360.80 £0.00 £684.60 £2,274.60 £793.00 £6,169.00
Donations from outside agencies £0.00 £0.00 £0.00 £275.00 £0.00 £0.00 £0.00 £0.00 £0.00 £15.00 £324.00 £0.00 £614.00
Grants £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £6,250.00 £0.00 £0.00 £0.00 £6,250.00
Funding (KCC) £2,000.00 £0.00 £0.00 £0.00 £1,236.95 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £3,236.95
Gift Aid £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Easy Funding donaitons £0.00 £25.02 £0.00 £0.00 £0.00 £0.00 £0.00 £28.81 £0.00 £0.00 £0.00 £0.00 £53.83
£2,361.00 £720.02 £0.00 £275.00 £1,236.95 £0.00 £0.00 £1,389.61 £6,250.00 £699.60 £2,598.60 £793.00
----- End of picture text -----

----- Start of picture text -----
Total £16,323.78
Pitch hire Sheerness East £80.00 £0.00 £80.00 £160.00 £80.00 £160.00 £120.00 £80.00 £80.00 £120.00 £0.00 £0.00 £960.00
Our Tournament income 90th cele £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £865.00 £865.00
Half refree cost £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £15.00 £65.00 £80.00
£80.00 £0.00 £80.00 £160.00 £80.00 £160.00 £120.00 £80.00 £80.00 £120.00 £15.00 £930.00
Total £1,905.00
Events quiz night £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Events bingo/caberet night £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Events race night/craft fair £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
raffles and fundrasing events £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £196.50 £0.00 £196.50
Recycled Ink cartrideges £0.00 £0.00 £0.00 £18.65 £16.40 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £35.05
£0.00 £0.00 £0.00 £18.65 £16.40 £0.00 £0.00 £0.00 £0.00 £0.00 £196.50 £0.00
Total £231.55
contributions courses £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
loan of income until funds available £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
interest £0.46
Total
TOTAL INCOME £4,376.00 £2,085.02 £2,936.85 £2,193.65 £3,493.35 £2,441.88 £1,830.00 £3,909.61 £8,745.00 £2,524.60 £3,823.10 £4,958.46 £43,317.52
----- End of picture text -----

----- Start of picture text -----
EXPENSES
MMYL Annual Fees £90.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £90.00
KFA Affiliation & insurance £161.00 £0.00 £0.00 £0.00 £0.00 £0.00 £10.00 £0.00 £0.00 £381.00 £552.00
Kent Boys Cup £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £30.00 £30.00
Fines from the FA £0.00 £0.00 £12.00 £47.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £59.00
Fines MMYL £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £10.00 £0.00 £0.00 £0.00 £0.00 £0.00 £10.00
£251.00 £0.00 £12.00 £47.00 £0.00 £0.00 £10.00 £0.00 £0.00 £0.00 £0.00 £410.00 £741.00
£821.00
DBS checks £40.00 £0.00 £30.00 £10.00 £0.00 £0.00 £20.00 £0.00 £40.00 £40.00 £20.00 £40.00 £240.00
Total £240.00
Training eq balls bibs etc £326.95 £0.00 £164.17 £20.07 £0.00 £306.38 £0.00 £579.73 £0.00 £0.00 £605.09 £0.00 £2,002.39
Goals £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
sponsored Kits for the season £1,008.00 £1,853.00 £0.00 £0.00 £244.80 £433.20 £0.00 £1,360.80 £0.00 £0.00 £892.40 £2,999.50 £8,791.70
club paid items of kit £0.00 £0.00 £119.00 £0.00 £0.00 £0.00 £0.00 £0.00 £15.49 £0.00 £0.00 £0.00 £134.49
£1,334.95 £1,853.00 £283.17 £20.07 £244.80 £739.58 £0.00 £1,940.53 £15.49 £0.00 £1,497.49 £2,999.50 £10,928.58
Ground maintanence East Field £225.00 £662.00 £169.00 £235.00 £452.00 £0.00 £136.96 £266.00 £274.00 £390.00 £400.00 £369.00 £3,578.96
Pitch Hire ST Georges £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Pitch Hire Academy/SCC £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £3,600.00 £0.00 £3,528.00 £0.00 £0.00 £0.00 £7,128.00
Tournaments £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £195.00 £0.00 £120.00 £245.00 £560.00
water bills £0.00 £0.00 £0.00 £0.00 £35.76 £0.00 £0.00 £0.00 £41.58 £0.00 £32.42 £0.00 £109.76
Repairs and large fiel maintenan £4,200.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £1,350.00 £0.00 £0.00 £5,550.00
Bins collections cdhl £123.60 £15.00 £30.00 £0.00 £0.00 £34.20 £0.00 £34.20 £0.00 £0.00 £0.00 £0.00 £237.00
£4,548.60 £677.00 £199.00 £235.00 £487.76 £34.20 £3,736.96 £300.20 £4,038.58 £1,740.00 £552.42 £614.00 £17,163.72
Referees £150.00 £0.00 £420.00 £350.00 £520.03 £260.00 £280.00 £200.00 £302.70 £125.00 £180.00 £240.00 £3,027.73
Total £3,027.73
Training Courses £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £341.99 £250.00 £591.99
Total £591.99
Trophies, medals, awards £10.40 £0.00 £0.00 £0.00 £159.00 £0.00 £0.00 £0.00 £400.00 £600.00 £2,049.25 £665.00 £3,883.65
Total £3,883.65
Managers/coaches memb SEWM £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Total £0.00
Donations to charities £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
reinbursment parents/ other £1,400.00 £600.00 £500.00 £1,700.00 £0.00 £0.00 £0.00 £0.00 £220.00 £0.00 £60.00 £0.00 £4,480.00
Stationary £10.00 £13.25 £4.85 £17.00 £8.00 £25.00 £0.00 £0.00 £151.92 £0.00 £210.49 £91.29 £531.80
miscelanious £0.00 £0.00 £180.00 £0.00 £6.60 £78.94 £0.00 £37.80 £95.88 £0.00 £0.00 £23.98 £423.20
Raffle £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
vouchers/flowers ETC £50.00 £200.00 £0.00 £0.00 £50.00 £243.75 £0.00 £40.00 £102.75 £50.00 £588.75 £0.00 £1,325.25
Bookers £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
£1,460.00 £813.25 £684.85 £1,717.00 £64.60 £347.69 £0.00 £77.80 £570.55 £50.00 £859.24 £115.27 £6,760.25
Bingo/caberet night £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Easter presents children/managers £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £112.75 £20.00 £0.00 £0.00 £0.00 £132.75
Halloween £0.00 £0.00 £0.00 £151.95 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £151.95
Race night/darts £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Presentation night £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £128.15 £278.95 £0.00 £407.10
end of season £58.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £341.02 £0.00 £399.02
Christmas £0.00 £0.00 £0.00 £110.77 £239.50 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £350.27
Other events £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £110.00 £110.00
£58.00 £0.00 £0.00 £262.72 £239.50 £0.00 £0.00 £112.75 £20.00 £128.15 £619.97 £110.00
£1,551.09
TOTAL EXPENSES £7,852.95 £3,343.25 £1,629.02 £2,641.79 £1,715.69 £1,381.47 £4,046.96 £2,631.28 £5,235.40 £2,717.35 £6,120.36 £5,443.77 £44,759.29
----- End of picture text -----

----- Start of picture text -----
Account Balance
I certify that the finances reported above are true and correct.
Barclays 1419.03
Active Saver Account £306.93
Signature of Treasurer Date cash held £4,955.72
I have audited the financial statement provided by the Treasurer BALANCE £6,681.68
Signature of Secreatary or Trustee Date
----- End of picture text -----

Dec 11