2021-06-30-accounts - Sheerness East Youth Football

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Trustees Meetng 20th April 2021

Present: Paula Smith, Ali Dowling, Gary Marsh, Tracy Marsh

Venue: Sheerness East Working Mens Club

Meeting opened 1pm

End of season – A discussion was held regarding the possibility of an end of season event and the format that could be taken. It was decided that we would aim to have an event of some kind once restrictions were lifted and this would be arranged over ideally one day in team slots. Regarding trophies, it was decided that as the teams had hardly played this season due to Covid lockdowns, that it would be unfair to have the usual five additional trophies this year and so all players will receive a medal to show they are a valued member of the club only. The trustees chose a boxed medal which will be engraved 2020/2021 SEYFC and team name/age.
Winter training – it was decided that SCC had been very good to hire from and were extremely quick at returning funds taken when covid shut the venue. Will continue to use them for 2021/22 season, good costings, pitches and management of booking. Tracy to contact SCC and enquire about booking slots October to end March 2022.
Gareth Hart put in a request to bring his adult team to Sheerness East and play Saturday football. It was decided that as there are already 4 adult teams using the pitch – 2 Saturday and 2 Sunday, plus youth teams (u15 this season, next season 2 x u12 teams plus u16 team) that it would be too much for the pitch to host, however if any team dropped out, this could be reassessed. Permission given to use the SEFC name and play at either Leysdown or Oasis 3g if possible.
Current adult teams are paying subs etc on time and will remain for season 2021/22 if they desire. Pitch fees set at £40 per match as before.
Teams for 2021/22 season: 5 v 5 = U7, U8 Colts, U8 Tigers, - size 3 footballs
7 v 7 = U10 – size 3 footballs
9 v 9 = U11 Youth/Dynamos, U11 Tornados, U12 Youth, U12 Rangers, Girls squad – size 4 footballs 11 v 11 = U15 – size 5 footballs

Colts/Champions training for 5-7 and 7plus years.

Adult pitch and 9 v 9 to stay where they are, 7 v 7 and 5 v 5 to use same pitch area either in L shape or 5 v 5 inside. Area behind goals on adult pitch to be kept as a training area.
Registration to remain at £25 for 2021/22 season, subs to remain £10 and £20 for those playing matches.
The club remains interested in the land belonging to the old Halfway Houses Primary School for training/matches. Gary to contact Andy Booth to see if there is any support available from councillors. Cameron Beart also approached.
Plans are in place for verti-draining pitches.
Plans to purchase a new mower with grass pick up facility discussed. Possibly with KCC funding.
Floodlights are being purchased/renovated.
Tracy to contact Kent FA regarding facilities funding.
Kit to be purchased for coaches. Will contact coaches for sizes.
The accounts are sent out via email to al coaches and managers for them to look through and point out any discrepancies. Meetings are held on a regular basis with all the managers and coaches the balance sheets are discussed at these meetings too. A breakdown of the balance sheets is also sent out with pending income on pending out going on and any large payments explained.
Most childrens subs are now paid via bank direct debit so less cash is handled by the managers and coaches. Letters are sent out to the parents who are considerably behind on payments of monthly subs.

----- Start of picture text -----
Sheerness East Football balance sheet
47 Queenborough Road
Halfway, SHEERNESS,
Kent
ME12 3BZ CHARITY NUMBER 1176898
Treasurers Balance Sheet
Opening balance £2,520.05 Balance
July Aug Sept Oct Nov Dec Jan Feb Mar April May June Year ToDate
Reg fee U6's Luke 10 10
Reg Fees U7's Tigers and Colts 25 250 125 25 0 0 0 0 0 25 0 0 450
Reg Fees Mick U8's 100 75 0 0 0 0 0 0 0 0 0 0 175
Reg Fees Rodney's U9's youth £125.00 £75.00 £25.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £225.00
Reg Fees Under 10 Youth £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reg Fees Gareth U10 Dynamos £75.00 £150.00 £50.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £275.00
Reg fees Kizzy U10 Tournados £0.00 £125.00 £50.00 £50.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £10.00 £235.00
Reg Fee Graham U11Youth £0.00 £225.00 £50.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £275.00
Reg fees Grant Brent U11 Rangers £0.00 £225.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £225.00
Reg Fees U12 Youth £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reg Fees U13's £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reg Fees Gary U 14's Youth £75.00 £250.00 £25 £0 £0 £0 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £350.00
Reg FeesU15's Youth £0.00 £0.00 £0 £0 £0 £0 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reg Fees U 16's Youth £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reg Fees U 17's Youth £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
£400.00 £1,375.00 £325.00 £75.00 £0.00 £0.00 £0.00 £0.00 £0.00 £25.00 £0.00 £10.00
Total £2,220.00
Subs Colts Tracy Luke £90.00 £20.00 £210.00 £50.00 £12.50 £0.00 £0.00 £0.00 £0.00 £45.00 £20.00 £70.00 £517.50
Subs U7 Tigers Mark £0.00 £50.00 £60.00 £120.00 £40.00 £20.00 £0.00 £20.00 £20.00 £0.00 £160.00 £20.00 £510.00
subs U7 Colts Youth Malc £20.00 £20.00 £210.00 £120.00 £20.00 £20.00 £20.00 £20.00 £0.00 £140.00 £80.00 £80.00 £750.00
Subs Mick U8's Youth £70.00 £30.00 £170.00 £210.00 £20.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £500.00
Subs Rodney 9's YouMicheal £70.00 £130.00 £120.00 £120.00 £150.00 £20.00 £0.00 £20.00 £0.00 £30.00 £70.00 £100.00 £830.00
Subs U10 Youth £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs Gareth 10 Dynamos £70.00 £80.00 £270.00 £150.00 £30.00 £0.00 £20.00 £0.00 £0.00 £120.00 £150.00 £85.00 £975.00
Subs Kizzy U10 Tornados £20.00 £20.00 £130.00 £55.00 £350.00 £40.00 £40.00 £20.00 £20.00 £70.00 £70.00 £20.00 £855.00
Subs Graham U11's Youth £170.00 £20.00 £220.00 £40.00 £220.00 £220.00 £20.00 £20.00 £0.00 £10.00 £100.00 £0.00 £1,040.00
Subs Grant Brent U11 Rangers £50.00 £50.00 £150.00 £190.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £50.00 £315.00 £805.00
Subs U 12's Youth £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs U13's £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs Gary U14's Youth £150.00 £120.00 £260.00 £250.00 £150.00 £120.00 £110.00 £60.00 £100.00 £190.00 £110.00 £220.00 £1,840.00
Subs U15's Youth £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs U16's Youth £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs U17's Youth £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Subs Ross Girls £30.00 £120.00 £155.00 £210.00 £30.00 £10.00 £20.00 £20.00 £0.00 £0.00 £30.00 £210.00 £835.00
£740.00 £660.00 £1,955.00 £1,515.00 £1,022.50 £450.00 £230.00 £180.00 £140.00 £605.00 £840.00 £1,120.00
Total £9,457.50
Parents Refunds fines etc £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Refunds from other sources £0.00 £0.00 £0.00 £270.00 £658.00 £817.00 £1,164.00 £0.00 £0.00 £0.00 £45.00 £15.00 £2,969.00
contributions to kits paretns £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
£0.00 £0.00 £0.00 £270.00 £658.00 £817.00 £1,164.00 £0.00 £0.00 £0.00 £45.00 £15.00
Total £2,969.00
sponsorship £365.00 £1,178.50 £0.00 £480.25 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £242.00 £0.00 £2,265.75
Donations £0.00 £0.00 £0.00 £400.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £400.00
Grants £0.00 £500.00 £0.00 £0.00 £2,919.89 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £3,419.89
Funding £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Gift Aid £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Easy Funding donaitons £0.00 £19.93 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £18.59 £0.00 £0.00 £0.00 £38.52
----- End of picture text -----

----- Start of picture text -----
£365.00 £1,698.43 £0.00 £880.25 £2,919.89 £0.00 £0.00 £0.00 £18.59 £0.00 £242.00
Total £6,124.16
Charlton Soccer School £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Bank credit/cheques Charlton payme £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Pitch hire Sheerness East £0.00 £0.00 £40.00 £200.00 £200.00 £0.00 £0.00 £0.00 £0.00 £0.00 £120.00 £0.00 £560.00
Our Tournament income £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
£0.00 £0.00 £40.00 £200.00 £200.00 £0.00 £0.00 £0.00 £0.00 £0.00 £120.00
Total £560.00
phil the bag £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Events quiz night £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Events bingo/caberet night £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Events race night/craft fair £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
raffles and fundrasing events £0.00 £68.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £68.00
Recycled Ink cartrideges £0.00 £12.45 £0.00 £0.00 £15.50 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £27.95
£0.00 £80.45 £0.00 £0.00 £15.50 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Total £95.95
contributions courses £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
loan of imcome until funds available £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £4,200.00 £4,200.00
End of season events donations £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Total £4,200.00
TOTAL INCOME £1,505.00 £3,813.88 £2,320.00 £2,500.25 £4,815.89 £1,267.00 £1,267.00 £1,394.00 £180.00 £158.59 £630.00 £1,247.00 £5,355.00 £25,186.61
----- End of picture text -----

----- Start of picture text -----
EXPENSES
MMYL Annual Fees £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
KFA Affiliation & insurance £0.00 £180.00 £0.00 £0.00 £0.00 £0.00 £0.00 £180.00
Kent Boys Cup £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Fines from the FA £0.00 £0.00 £0.00 £0.00 £52.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £52.00
Fines MMYL £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
£0.00 £180.00 £0.00 £0.00 £52.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 Total £232.00
DBS checks £0.00 £0.00 £20.00 £0.00 £20.00 £0.00 £0.00 £0.00 £0.00 £20.00 £0.00 £10.00 £70.00
Total
Training eq balls bib [etc] £0.00 £826.66 £16.00 £0.00 £216.90 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £444.21 £1,503.77
Goals £0.00 £0.00 £0.00 £0.00 £696.99 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £696.99
sponsored Kits for the season £392.99 £0.00 £1,076.60 £503.87 £24.38 £0.00 £849.13 £270.99 £0.00 £0.00 £0.00 £882.99 £4,000.95
club paid items of kit £0.00 £0.00 £60.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £60.00
£392.99 £826.66 £1,152.60 £503.87 £938.27 £0.00 £849.13 £270.99 £0.00 £0.00 £0.00 Total £6,261.71
Ground maintanence East Field £0.00 £4,117.22 £753.51 £585.00 £80.00 £50.00 £0.00 £0.00 £270.00 £349.58 £192.00 £268.00 £6,665.31
SCC 3g hire astro hire £0.00 £0.00 £0.00 £780.00 £432.00 £504.00 £660.00 £0.00 £0.00 £0.00 £0.00 £0.00 £2,376.00
Pitch Hire ST Georges £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Pitch Hire Academy £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Tournaments £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Reimbursment Charlton £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
£0.00 £4,117.22 £753.51 £1,365.00 £512.00 £554.00 £660.00 £0.00 £270.00 £349.58 £192.00 Total £9,041.31
Referees £0.00 £10.00 £570.00 £280.00 £185.00 £0.00 £0.00 £0.00 £0.00 £30.00 £140.00 £235.00 £1,450.00
Total £1,450.00
Training Courses £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £190.00 £190.00
Total £190.00
Trophies, medals, awards £32.50 £45.00 £149.60 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £209.99 £400.85 £837.94
Total £837.94
Managers membership SEWMC £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £120.00 £0.00 £0.00 £0.00 £0.00 £120.00
Total £120.00
Donations to charities £0.00 £0.00 £0.00 £0.00 £5.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £5.00
reinbursment parents/ othe £0.00 £0.00 £60.00 £0.00 £0.00 £504.00 £230.00 £0.00 £300.00 £0.00 £0.00 £180.00 £1,274.00
Stationary £6.00 £16.00 £41.97 £75.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £118.66 £257.63
miscelanious £83.38 £24.50 £268.00 £0.00 £361.00 £0.00 £0.00 £6.00 £19.00 £0.00 £0.00 £82.98 £844.86
Raffle £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
vouchers/flowers £60.00 £0.00 £30.00 £50.00 £40.00 £0.00 £0.00 £30.00 £45.00 £90.00 £0.00 £15.00 £360.00
club phone £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
£149.38 £40.50 £399.97 £125.00 £406.00 £504.00 £230.00 £36.00 £364.00 £90.00 £0.00 Total £2,344.85
Bingo/caberet night £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Easter presents children/man £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Halloween £0.00 £0.00 £0.00 £231.98 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £231.98
Race night/darts £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Water bill £0.00 £38.99 £0.00 £0.00 £0.00 £57.70 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £96.69
Presentation night £265.00 £152.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £417.00
End of season £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
Christmas £0.00 £0.00 £0.00 £47.97 £236.35 £35.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £319.32
Other events £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £13.00 £0.00 £0.00 £0.00 £13.00
Bookers £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
£265.00 £190.99 £0.00 £279.95 £236.35 £92.70 £0.00 £0.00 £13.00 £0.00 £0.00
----- End of picture text -----

----- Start of picture text -----
Total £1,077.99
TOTAL EXPENSES £839.87 £5,410.37 £3,045.68 £2,553.82 £2,349.62 £1,150.70 £1,739.13 £426.99 £647.00 £489.58 £541.99 £2,812.72 £22,007.47
Account Balance
I certify that the finances reported above are true and correct.
Barclays £4,837.87
Active Saver Account £1,167.18
Signature of Treasurer Date cash held £86.75
I have audited the financial statement provided by the Treasurer BALANCE £6,091.80
Signature of Secreatary or Vice chair Date
----- End of picture text -----

Dec 11