2024-01-07-accounts - Polish Association Gloucestershire

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Polish Association Gloucestershire

Charity Registration

Number 1176870

	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
	From	Period start date			To	Period end date
		Day 09	Month 01	Year 2023		Day 08	Month 01	Year 2024

Section A Reference and administration details

Charity name Polish Association Gloucestershire Other names charity is known by PAG Registered charity number (if any) 1176870 Charity's principal address 85 Reservoir Road, Matson Gloucester Postcode GL4 6RX

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Jaroslaw Kubaszczyk	Treasurer	Chair until 15/11/2023; Treasurer from 15/11/2023	PAG Trustee Board
Marcin Silarski	Chair	Treasurer until 15/11/2023; Chair from 15/11/2023	PAG Trustee Board
Piotr Burzawa		Resigned on 15/11/2023	PAG Trustee Board
Karolina Malczewska- Kalinowska		Appointed on 15/11/2023	PAG Trustee Board
MaciejStanke			PAG Trustee Board
Paulina Hallala		Retired on 11/07/2024	PAG Trustee Board
Michal Radoszko		Resigned on 6/06/2023	PAG Trustee Board
Marcin Dobosz		Appointed on 22/07/2024	PAG Trustee Board

Section B Structure, governance and management

Description of the charity's trusts

Constitution

Type of governing document (eg. trust deed, constitution) CIO - FOUNDATION Registered 26 Jan 2018 How the charity is constituted (eg. trust, association, company)

Polish Association Gloucestershire

Charity Registration

Number 1176870

Appointed by the Board of Trustees during the Trustee Board meetings Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

Section C Objectives and activities

The objectives of PAG are:

To promote social inclusion by working with people in Gloucestershire and the surrounding area who are socially excluded on the grounds of their ethnic origin, religion, social or economic position (in particular, members of the Polish Community) to relieve the needs of such people and assist them to integrate into society.
To provide a local network group offering support, services and assistance designed to relieve needs, encourage and enable people to participate more effectively with the wider community.

Summary of the objects of the charity set out in its governing document

To provide social and recreational facilities and events involving the local community, designed to foster community cohesion and raise awareness and understanding of Polish art, culture, heritage and history.
To advance education by providing a supplementary school for Polish background children, with tuition in Polish language, history, culture and tradition.

Polish Association Gloucestershire

Charity Registration

Number 1176870

1. Introduction Polish Association Gloucestershire (PAG) is a registered charity committed to promoting Polish culture and history, advancing education, providing services and promoting social inclusion. We are dedicated to positively impacting the local community living in Gloucestershire, in particular, but not exclusive to members of the Polish community. 2. Activities and Achievements During the past year, Polish Association Gloucestershire achieved the following: -Polish Saturday School – Akademia Polska significantly increased the number of pupils compared to previous years. -There were also smaller events during the year – Cleaning Polish cemetery in Chipping Campden, the celebration of Polish Independence Day in November and the Christmas Market in December. -PAG organised Polish Heritage Day again in the traditional format. The Summary of the main festival took place on 13 May 2023, attracting over 6 thousands visitors. activities undertaken for the The event promoted Polish culture, history, cuisine and business. public benefit in relation to these objects (include within -PAG started a new regular event called Wieczór Poetycki (Poetry this section the statutory Evening) where people can talk about Polish poetry, listen to live music declaration that trustees have and sing as well. Meetings are intended to take place quarterly. had regard to the guidance issued by the Charity - PAG continued to secure funding and was able to continue a Commission on public programme dedicated to Polish carers living in Gloucestershire. benefit) - Members of PAG took part and laid the wreaths during the Remembrance Sunday in Gloucester and Cheltenham. 3. Governance Polish Association Gloucestershire is governed by a board of trustees, all of whom serve on a voluntary basis. The board provide oversight and guidance to the charity's operations. 4. Financial Overview PAG's financial position during the 2023 was strong resulting in surpluses which increased the levels of reserves by a total of £12,929 including accounting for capital expenditure (£6,329 increase to cash reserves). The total annual income was £105,230 (19% increase on previous year; 2022: £88,472), and the expenditure was £92,301 (2022: £70,388). The forecast for 2024 shows a steady level of income and expenditure. PAG is not accumulating excessive funds, but puts the income into maximising its charitable objectives and outcomes.

Polish Association Gloucestershire

Charity Registration

Number 1176870

Two primary sources of income continued to be a subscription to Saturday School and external grants.

PAG’s reserves are maintained at reasonable levels in order to provide sufficient buffor should the charity see a sudden decrease in donations or decrease the number of fee paying students at Polish Saturday School. Trustees recognize that the level of reserves has been growing steadily over the past few year and are looking to update the Reserves Strategy during 2024.

5. Conclusion

We are pleased to report that the Polish Association Gloucestershire has continued to positively impact and serve our beneficiaries and the wider community during 2023. PAG remains committed to its mission and will strive to improve its services and reach in the coming years.

The Trustees want to thank all volunteers, supporters and donors for their time, commitment and generuos donations.

Additional details of objectives and activities (Optional information)

PAG is a volunteeer-led charity. All School staff are paid contractors. PAG also created a position for a part-time Carers Coordinator by the use of Carers Grant Funding from Gloucestershire County Council.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Polish Association Gloucestershire Charity Registration

Number 1176870

Section D Achievements and Performance

Summary of the main The main achievements of the charity in 2023 included successful achievements of the charity provision of suplementary Polish education to school aged children, during the year where Polish language, history and culture are tought. The 2023 Polish Heritage Day (PHD) was a huge success attended by approx 6,000 visitors. The venet promoted Polish culture and helped to build awareness of Polish heritage within the local community, which is important to build good relations based on mutual respect and appreciation.

The 2023 PHD was mentioned in Polish national media and Gloucestershire local news.

The chairty has been successful in attracting more volunteers and organising new projects and events such as poetry evenings, and therefore provide the sense of community and identity for Poles living in Gloucestershire.

Section E Financial review

The charity is keeping sufficient reserves to mitigate all significant risks Brief statement of the should they materialise, such as interruptions to the running of the Polish charity's policy on reserves Academy unabling the charity to continue receiving income from school fees. The reserves also provide for sufficient working capital to maintain the liquidity of funds during planning and organisation of annual Polish Heritage Days, where the cash outlays proceed the receipts generated by the event.

Details of any funds materially

in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity's principal sources of funds (including any fundraising);
Principal sources of funds: - school admission fee
- grants from external bodies
- fundraising activities
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Polish Association Gloucestershire

Charity Registration

Number 1176870

Section F Other optional information

Maciej Stanke, trustee of PAG received £8,307 for his work as a Head Teacher in Saturday School. Some of that related to the invoices received late in respect of 2022. Olga Cebula, connected person to trustee of PAG received £1,450 for her work as a Teacher in Saturday School.

Section G Declaration

The trustees declare that they have approved the trustees' report above.

Signed on behalf of the charity's trustees

----- Start of picture text -----
Signature(s)
Full name(s) MARCIN SILARSKI
JAROSLAW KUBASZCZYK
Position (eg CHAIR TREASURER
Secretary,
Chair, etc)
Date
28/10/2024
----- End of picture text -----

Charity Name No (if any) POLISH ASSOCIATION GLOUCESTERSHIRE 1176870 Receipts and payments accounts CC16a For the period Period start date Period end date To from 09/01/2023 08/01/2024

----- Start of picture text -----
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations and Fundraising 12,945 - - 12,945 3,533
Supplementary School Fee 49,585 - - 49,585 46,789
Ticket Sales 4,450 - - 4,450 -
Polish Heritage Day Takings and Donations 12,113 - - 12,113 -
Polish Embassy Grant - 2,650 - 2,650 3,550
Carers Grant from Gloucestershire County Co - 15,000 - 15,000 10,000
Polish Embassy Grant Bal Niepodleglosci - 850 - 850 -
Gloucestershire County Council PHD Grant 3,000 3,000 5,000
Gloucester City Council PHD Grant 577 577 182
OPCC for Gloucestershire PHD Grant 1,000 1,000
School Grant from WID 3,059 3,059 2,996
Wspolnota Polska Grant - - 3,141
Uktainian Aid - - - - 13,281
26,136 - 105,230 88,472
Sub total (Gross income for AR) [ 79,094 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 79,094 26,136 - 105,230 88,472
A3 Payments
Raising Funds 852 - - 852 -
School Expenses 12,234 400 - 12,634 9,965
School Rent 4,446 3,059 - 7,505 2,560
Teachers' Costs 26,050 2,650 - 28,700 22,338
Cost of school books 2,398 - - 2,398 -
Scholarship 820 - - 820 -
Independence Ball Costs 2,988 850 - 3,838 -
PHD Expenses 13,454 4,577 - 18,030 9,663
PAG General Expenses (prev Marketing &
Office) 5,482 - - 5,482 1,346
Carers Grant Expenditure 12,041 - 12,041 10,818
Reversal of Depreciation charge - 1,650 - - - 1,650 -
Ukrainian Aid - - - - 13,698
Other Charitable activities - - - - -
Sub total 67,074 23,577 - 90,651 70,388
A4 Asset and investment
purchases, (see table)
Camera, Lense and Microphones 2,230 - - 2,230
Shed 1,300 - - 1,300
Banner 988 - - 988
Banner 543 - - 543
Banner 534 - - 534
Banner 743 743
Outdoor Tables 1,196 1,196
Card Terminals 715 715
- - - -
Sub total 8,250 - - 8,250 -
Total payments 75,324 23,577 - 98,900 70,388
Net of receipts/(payments) 3,770 2,559 - 6,329 18,084
A5 Transfers between funds - - - - -
A6 Cash funds last year end 36,635 5,838 - 42,473 -
Cash funds this year end 40,405 8,397 - 48,802 18,084
----- End of picture text -----

CCXX R1 accounts (SS)

06/11/2024

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use	*Sub total* Signature 2024 Carers Grant from Gloucestershire County Council received in advance on 5 January 2024 Banner Outdoor Tables *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Banner Banner Details Card Terminals Details Details Camera, Lense and Microphones Shed Banner	Unrestricted funds Restricted funds to nearest £ to nearest £ - - - 40,405 8,397 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted Funds 2,230 Unrestricted Funds 1,300 Unrestricted Funds 988 Unrestricted Funds 543 Unrestricted Funds 534 Unrestricted Funds 743 Unrestricted Funds 1,196 Unrestricted Funds 715 8,250 Fund to which liability relates Amount due (optional) Gloucestershire County Council Carers Grant 15,000 - Print Name	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) 1,784 1,040 790 435 427 595 957 572
			6,600
			When due (optional) Receipt in Advance Date of approval

CCXX R2 accounts (SS)

06/11/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Polish Association Gloucestershire members of

On accounts for the year 8 January 2024 Charity no 1176870 ended (if any) Set out on pages 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 26/10/2024 Name: Anna Wykurz Diploma in Financial Management and Audit with Chartered Institute of Relevant professional Public Finance and Accountancy (CIPFA); BSc (Hons) in Banking Practise qualification(s) or body and Management with London Institute of Banking & Finance (LIBF) (if any):

Address: 34 Hawser Road, Tewkesbury, GL20 7FA

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER