## 31/03/2023 – 31/03/24
**Annual Trustee report 2023/2024**
Westbury Community Project (WCP) is Based in Eden Vale Road Westbury Wiltshire
## **1. Introduction**
- This is the sixth Annual Report compiled for the Charity Commission’s Annual Return for January 2025.
The charity has continued to increase its offering to local charities and other organisations.
In undertaking our work throughout the year, we have had regard to the Charities Commission Guidance on Public benefit. This report has been prepared in accordance with the Charities Commission Statement of Recommended Practice. (SORP.)
## **2. Aim**
To continue to support and encourage the local community of Oldfield and Penleigh Park (LSOA code: E01032118) in Westbury and surrounding areas to make use of the WCP and the opportunities it offers.
## **3. Objectives**
- To continue to engage with the local community to use the WCP for leisure, learning and companionship.
- To enrich the lives of all ages of local inhabitants.
- To provide activities in a community where there was little previously and is now growing.
- To reduce isolation and instill togetherness.
- To raise the aspirations of the children and adults in the community through activities and learning.
- To utilise the building for the benefit of enjoyment, education, participation, and contribution to the social capital of the locality.
## **4. Creating Local Engagement**
- Having contacted local organisations, the use of the WCP is continuing to grow.
- All the Trustees are from the Westbury Community and offer a wide range of skills and support, which are being used.
- The local press and social media continue to be supportive of our activities and publishing news stories.
- Westbury Town Council continues to offer helpful support to the charity. We continue to build on the support given by all local stakeholders to fulfil the aims of WCP
- We also continue to seek business hirers as an income stream, but we particularly focus on those who provide services that local residents might need, and which improve quality of life for our community.
## **5. Partnership working**
- Local politicians have been universally supportive with their suggestions, time, and support.
- Mr Kevin Down has remained in role as project manager on a zero-hour contract working as needed and working with the groups who use the project.
Westbury Community Project Charity Number 1176867 November 2024
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- Many individuals and organisations have offered words of support and often-financial commitment to WCP.
- We had financial help from Pinnegar Finch & Co, Selwood Houing or as they are now known SNG, We also thank Deacon fencing in Southwick who honoured their original fence quote from 18 months ago, without these three organisations we would not have been able to secure our grassed area for holding future events safely.
**6. Review of 31/03/23– 31/03/24**
- Our financial situation remained stable this year after an adjustment to wages relating to transactions in the prior year.
- The cafe has proved a popular facility – particular with local parents around school pick up and drop off and with those using some of the services but it remains underused outside of term times, and we generally close it during parts of the holidays
- We continue to improve policies, procedures and documentation
- We have completed the transfer of our banking to Cooperative bank who are able to provide more services
- Our booking system (Lemon) is now well-embedded and many of our repeat users manage their own bookings through the system: we have simplified billing and have online payment facilities
- The appointment of Gooding Accounts for monthly processing
- Training rooms booked, individual events and parties planned.
- The Community Fridge continues to be popular and acts a gateway to the foodbank service for many people
- Westbury Area Network (Foodbank) (WAN) has expanded its usage of WCP
- Westbury’s Community Fridge which aims to reduce food waste by making excess food from supermarkets available to all that wants it is very popular.
- A mental health team now use WCP as base for their work in the community
- We have various health groups using the WCP such as...Spurgeons, HCRG and two therapists who work closely with the children of Westbury and surrounding areas.
- School Uniform swaps and donations of items such as nappies continue
Westbury Community Project Charity Number 1176867 November 2024
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- The grassed area behind the building has now been fenced with a footpath around the edge for those in the community who use our site as a cut through. This will allow us to use the grass for activities also for overflow parking as this is still an issue for more popular events.
## **7. Statement of Intent**
- WCP is on a firmer financial footing
- Funding for the replacement of the flat roof (likely due in the next few years) continues to be a concern
- We would still like to see more use of our fully equipped training room 1 by training providers who might wish to target the community and perhaps businesses on the nearby trading estates in order to produce useful income.
- The trustees are looking to encourage a friends/volunteers’ group to take on some of the day-to-day management of the facility and get involved in promoting the services.
- We are considering a co-project with Westbury Shed and its sponsors to perhaps extend the facilities to give more hireable space.
## **8. Current structure and Governance**
The trustees that are on the board currently (January 2024) are:
**----- Start of picture text -----**
Name Representing Role
Ian Cunningham Resident Chair
Martin McGiff Westbury Youth FC Treasurer
Michael Sutton Resident
Kat Knight Resident
Fred Beckett Westbury Shed
Deborah Urch Clerk Westbury Town
Council
Matt Dean Area Board
**----- End of picture text -----**
Westbury Community Project Charity Number 1176867 November 2024 4
## **9. Financial Summary**
## a. Profit and Loss
Westbury Community Project Charity Number 1176867 November 2024 5
## b. Balance Sheet
Westbury Community Project Charity Number 1176867 November 2024 6
**Report to the members of:** Westbury (Wilts) Community Project
**On accounts for the year ended:** 31 March 2024 **Respective responsibilities of** The Treasurer as appointed by Westbury (Wilts) **trustees and examiner** Community Project is responsible for the preparation of the accounts. The Committee consider that full in depth audit is not required for this year and that a thorough independent examination is needed. It is my responsibility to: examine the accounts. confirm that the figures present a true and fair view of the position. to state whether particular matters have come to my attention.
**Basis of independent examiner’s** My examination was carried out in accordance with general **statement** Directions given by the Westbury (Wilts) Community Project and Accountancy bodies. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Partners: Sam Gooding FMAAT FMATT FIAB Katy Gooding BSc FCA Company No: 09087439 Registered in England and Wales as ; Gooding Accounts Ltd Registered Office : 24 Warminster Road, Westbury, Wiltshire, BA13 3PE
**Independent examiner's** In connection with my examination, no matter has come to my **statement** attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with regular Accounting procedures.
- to prepare accounts which accord with the accounting records and comply with the necessary accounting requirements of the Westbury (Wilts) Community Project.
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
3. which would give rise to any concern in relation the full disclosure of all financial matters in relation to the Westbury (Wilts) Community Project.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body:**
**Address:**|**Date:**||
|---|---|---|
|||22/01/2025|
||||
||Katy Gooding||
||||
||||
||ICAEW||
||||
||||
||Gooding Accounts Ltd||
||24 Warminster Road, Westbury||
||Wiltshire BA13 3PE||
## Westbury (Wilts) Community Project
## Balance Sheet
## As of March 31, 2024
|||TOTAL||
|---|---|---|---|
||AS OF MAR 31, 2024||AS OF MAR 31, 2023 (PP)|
|Fixed Asset||||
|**Total Fixed Asset**||||
|Cash at bank and in hand||||
|Current 2068|13,565.60|||
|Savings|10,000.00|||
|Triodos Account|0.00||19,399.50|
|**Total Cash at bank and in hand**|**£23,565.60**||**£19,399.50**|
|NET CURRENT ASSETS|**£23,565.60**||**£19,399.50**|
|Creditors: amounts falling due within one year||||
|Current Liabilities||||
|Payroll Clearing|0.00||-14,045.13|
|Tax & NI|332.40|||
|**Total Current Liabilities**|**£332.40**||**£ -14,045.13**|
|**Total Creditors: amounts falling due within one year**|**£332.40**||**£ -14,045.13**|
|NET CURRENT ASSETS (LIABILITIES)|**£23,233.20**||**£33,444.63**|
|TOTAL ASSETS LESS CURRENT LIABILITIES|**£23,233.20**||**£33,444.63**|
|TOTAL NET ASSETS (LIABILITIES)|**£23,233.20**||**£33,444.63**|
|Capital and Reserves||||
|Retained Earnings|33,444.63||31,541.74|
|Profit for the year|-10,211.43||1,902.89|
|**Total Capital and Reserves**|**£23,233.20**||**£33,444.63**|
**1/1**
**Accrual Basis Wednesday 8 January 2025 05:40 pm GMT+00:00**
## Westbury (Wilts) Community Project
## Profit and Loss
April 2023 - March 2024
|||TOTAL||
|---|---|---|---|
||APR 2023 - MAR 2024||APR 2022 - MAR 2023 (PP)|
|Income||||
|Donation|2,000.00|||
|Rent a room|31,860.39||3,322.50|
|Sales|15,838.85||31,142.81|
|**Total Income**|**£49,699.24**||**£34,465.31**|
|Cost of Sales||||
|Cost of Sales|3.54||16.53|
|Cost of Sales Food|4,980.19||3,978.01|
|**Total Cost of Sales**|**£4,983.73**||**£3,994.54**|
|GROSS PROFIT|**£44,715.51**||**£30,470.77**|
|Expenses||||
|Accountancy|1,836.00||516.00|
|Bank charges|16.80||63.50|
|Cleaning|335.86||319.38|
|Computer Running Cost|1,388.88|||
|Dues and Subscriptions|682.99|||
|Employer NI|0.00|||
|Insurance|928.14||798.67|
|Legal and professional fees|58.00||1,663.20|
|Light and Heat|8,738.38||6,509.04|
|Printing, Postage, Stationery|134.91||27.69|
|Rates|||894.46|
|Rent or Lease of Buildings|||2,623.87|
|Repair and maintenance|817.34||3,952.64|
|Staff wages|24,996.44||10,605.45|
|Staff wages adjustment|14,045.13|||
|Waste|977.34||259.17|
|Water|||381.30|
|**Total Expenses**|**£54,956.21**||**£28,614.37**|
|NET OPERATING INCOME|**£ -10,240.70**||**£1,856.40**|
|Other Income||||
|Interest earned|29.27||46.49|
|**Total Other Income**|**£29.27**||**£46.49**|
|NET OTHER INCOME|**£29.27**||**£46.49**|
|NET INCOME|**£ -10,211.43**||**£1,902.89**|
**1/1**
**Accrual Basis Wednesday 8 January 2025 05:37 pm GMT+00:00**