**Charity registration number 1176862** 

**Company registration number 10919496 (England and Wales)** 

**STATFOLD NARROW GAUGE MUSEUM TRUST LTD ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **LEGAL AND ADMINISTRATIVE INFORMATION** 

|**Trustees**|Mr G Lee|
|---|---|
||Mr N J Noon|
||Mr H R Noon|
||Mr A M Ashworth|
||Mr P A Lewin|
||Mr P Ingham|
||Mr D J Lee|
||Mr G I Lee|
|**Secretary**|Mr H Noon|
|**Charity number**|1176862|
|**Company number**|10919496|
|**Registered office**|The Grain Store|
||Statfold Barn Farm|
||Ashby Road|
||Tamworth|
||Staffordshire|
||B79 0BU|
|**Auditor**|Azets Audit Services|
||Ruthlyn House|
||90 Lincoln Road|
||Peterborough|
||Cambridgeshire|
||United Kingdom|
||PE1 2SP|





## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **CONTENTS** 

||**Page**|
|---|---|
|Trustees' report|1 - 3|
|Statement of trustees' responsibilities|4|
|Independent auditor's report|5 - 7|
|Statement of financial activities|8|
|Balance sheet|9|
|Statement of cash flows|10|
|Notes to the financial statements|11 - 22|





## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

The trustees present their annual report and financial statements for the year ended 31 December 2022. 

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". 

## **Objectives and activities** 

The objects of the charity are: 

To educate the public in the history and development of our steam heritage by; 

- maintaining, encouraging and continuing the establishment of a Steam Heritage Museum at Statfold Barn, Statfold, Tamworth, in the County of Staffordshire; 

- promoting the preservation, conservation, maintenance and repair of heritage steam locomotives and rolling stock and other steam powered vehicles; and 

- maintaining railway archives, historical records and railway artefacts. 

In furtherance of these objects the Charity may: 

- organise and promote such meetings, exhibitions, festivals, open days and other events as will foster interest in and enjoyment of the Museum, and further the purposes of the Charity. 

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. 

## **Significant** 

## **activities** 

Our aim is to develop our infrastructure, café, car park, toilets, and provide facilities for Junior visitors, creating a more interesting place for all. 

Due to covid this has once again been an extremely difficult and challenging year.  The Trust assets have been well looked after and during lockdown we have managed to complete some restoration projects.  Furthermore, we have been able to develop more outside facilities to enable the Trust to increase footfall and revenue.  Going forward we expect visitor numbers to increase substantially post covid and this will be achieved by improved marketing, school visits, museum activities and camping and our newly developed Soft Play and Clip and Climb areas. 

Finally, we have pleasure in confirming that the Trust is in good order and looking forward to the coming year. 

## **Achievements and performance** 

## **Financial review** 

The Statement of Financial Activities for the second period of operations shows a net surplus for the year of £760,465 (2021: £1,011,461) and our reserves, all of which are unrestricted, stand at £3,580,997 (2021: £2,820,532). 

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. 

Whilst this is our aim, the charity continues to be dependent on the support of certain of its Trustees, in the form of donations, to enable it to meet its site development and operating costs. These Trustees have confirmed their intention to continue to provide financial support such that the charity can operate as a going concern and meet its debts and liabilities as they fall due for a period of 12 months from the date of approval of these accounts. 

The charity also occupies land and buildings owned by Mr G Lee, one of the Trustees, for which a nominal rental charge is made. A lease is currently being prepared which will secure the charity's right to occupy all the property and land on the site currently occupied, with provision for further expansion if required. 

- 1 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **Risks** 

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. 

## **Future plans** 

We aim to extend the amount and variety of our already successful events in order for visitors to learn about steam heritage. We aim to take on board from previous events any way that we are able to improve in order to enhance peoples enjoyment and experience and build up a recurring visitor base for the future which will hopefully build to future generations. 

## **Structure, governance and management** 

## **Constitution** 

The company was registered as a charity on 26 January 2018. The charity is a company limited by guarantee and is governed by its Articles of Association. 

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were: 

Mr G Lee Mr N J Noon Mr H R Noon Mr A M Ashworth Mr P A Lewin Mr P Ingham Mr D J Lee Mr G I Lee 

The minimum number of trustees shall be two but (unless otherwise determined by ordinary resolution) shall not be subject to any maximum. 

The charity may by ordinary resolution appoint a person who is willing to act to be a trustee and determine the rotation in which any additional trustees are to retire. 

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £10 in the event of a winding up. 

- 2 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **Auditor** 

In accordance with the company's articles, a resolution proposing that Azets Audit Services be reappointed as auditor of the company will be put at a General Meeting. 

The trustees' report was approved by the Board of Trustees. 

## **Mr G Lee** 

Trustee Dated: 6 June 2023 

- 3 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **STATEMENT OF TRUSTEES' RESPONSIBILITIES** 

## _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

The trustees, who are also the directors of Statfold Narrow Gauge Museum Trust Ltd for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. 

In preparing these financial statements, the trustees are required to: 

- select suitable accounting policies and then apply them consistently; 

- observe the methods and principles in the Charities SORP; 

- make judgements and estimates that are reasonable and prudent; 

- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. 

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

- 4 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **INDEPENDENT AUDITOR'S REPORT** 

## **TO THE TRUSTEES OF STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **Opinion** 

We have audited the financial statements of Statfold Narrow Gauge Museum Trust Ltd (the ‘charity’) for the year ended 31 December 2022 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 _The Financial Reporting Standard applicable in the UK and Republic of Ireland_ (United Kingdom Generally Accepted Accounting Practice). 

In our opinion, the financial statements: 

- give a true and fair view of the state of the charitable company's affairs as at 31 December 2022 and of its incoming resources and application of resources, for the year then ended; 

- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and 

- have been prepared in accordance with the requirements of the Companies Act 2006. 

## **Basis for opinion** 

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the _Auditor's responsibilities for the audit of the financial statements_ section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. 

## **Conclusions relating to going concern** 

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate. 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. 

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. 

## **Other information** 

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. 

We have nothing to report in this regard. 

## **Matters on which we are required to report by exception** 

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion: 

- the information given in the financial statements is inconsistent in any material respect with the trustees' report; or 

- sufficient accounting records have not been kept; or 

- the financial statements are not in agreement with the accounting records; or 

- we have not received all the information and explanations we require for our audit. 

- 5 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **INDEPENDENT AUDITOR'S REPORT (CONTINUED)** 

## **TO THE TRUSTEES OF STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **Responsibilities of trustees** 

As explained more fully in the statement of trustees' responsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. 

## **Auditor's responsibilities for the audit of the financial statements** 

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder. 

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. 

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report. 

## **Extent to which the audit was considered capable of detecting irregularities, including fraud** 

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above and on the Financial Reporting Council’s website, to detect material misstatements in respect of irregularities, including fraud. 

We obtain and update our understanding of the entity, its activities, its control environment, and likely future developments, including in relation to the legal and regulatory framework applicable and how the entity is complying with that framework.  Based on this understanding, we identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion.  This includes consideration of the risk of acts by the entity that were contrary to applicable laws and regulations, including fraud. 

In response to the risk of irregularities and non-compliance with laws and regulations, including fraud, we designed procedures which included: 

- Enquiry of management and those charged with governance around actual and potential litigation and claims as well as actual, suspected and alleged fraud; 

- Reviewing minutes of meetings of those charged with governance; 

- Assessing the extent of compliance with the laws and regulations considered to have a direct material effect on the financial statements or the operations of the entity through enquiry and inspection; 

- Reviewing financial statement disclosures and testing to supporting documentation to assess compliance with applicable laws and regulations; 

- Performing audit work over the risk of management bias and override of controls, including testing of journal entries and other adjustments for appropriateness, evaluating the business rationale of significant transactions outside the normal course of business and reviewing accounting estimates for indicators of potential bias. 

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation.  This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance.  The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. 

- 6 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **Use of our report** 

This report is made solely to the charity’s trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed. 

## **Mr Mark Jackson FCA DChA (Senior Statutory Auditor)** 

**for and on behalf of Azets Audit Services** 

**Chartered Accountants Statutory Auditor** 

6 June 2023 Ruthlyn House 90 Lincoln Road Peterborough Cambridgeshire United Kingdom PE1 2SP 

Azets Audit Services is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006. 

- 7 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT** 

## _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

|||**Unrestricted **|**Unrestricted**|
|---|---|---|---|
|||**funds**|**funds**|
|||**2022**|**2021**|
||**Notes**|**£**|**£**|
|**Income and endowments from:**||||
|Donations and legacies|**3**|1,363,866|1,075,827|
|Charitable activities|**4**|879,288|548,513|
|Other trading activities|**5**|119,530|98,324|
|Other income|**6**|22,250|12,000|
|**Total income**||2,384,934|1,734,664|
|**Expenditure on:**||||
|Raising funds|**7**|53,139|57,235|
|Charitable activities|**8**|1,870,085|1,299,991|
|**Total resources expended**||1,923,224|1,357,226|
|**Net income for the year/**||||
|**Net movement in funds**||461,710|377,438|
|Fund balances at 1 January 2022||3,958,435|3,580,997|
|**Fund balances at 31 December 2022**||4,420,145|3,958,435|



The statement of financial activities includes all gains and losses recognised in the year. 

All income and expenditure derive from continuing activities. 

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006. 

- 8 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **BALANCE SHEET** 

## _**AS AT 31 DECEMBER 2022**_ 

|**Notes**<br>**Fixed assets**<br>Tangible assets<br>**12**<br>**Current assets**<br>Stocks<br>**14**<br>Debtors<br>**15**<br>Cash at bank and in hand<br>**Creditors: amounts falling due within**<br>**one year**<br>**17**<br>Net current liabilities<br>**Total assets less current liabilities**<br>**Creditors: amounts falling due after**<br>**more than one year**<br>**18**<br>**Net assets**<br>**Income funds**<br>Unrestricted funds|**2022**<br>**£**<br>**£**<br>4,954,932<br>27,588<br>45,217<br>53,002<br>125,807<br>(630,375)<br>(504,568)<br>4,450,364<br>(30,219)<br>4,420,145<br>4,420,145<br>4,420,145|**2021**<br>**£**<br>**£**<br>4,491,015<br>1,114<br>81,882<br>59,833<br>142,829<br>(635,556)<br>(492,727)<br>3,998,288<br>(39,853)<br>3,958,435<br>3,958,435<br>3,958,435|
|---|---|---|



The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2022, although an audit has been carried out under section 144  of the Charities Act 2011. 

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. 

The members have not required the company to obtain an audit of its financial statements under the requirements of the Companies Act 2006, for the year in question in accordance with section 476. 

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. 

The financial statements were approved by the Trustees on 6 June 2023 

Mr G Lee **Trustee** 

**Company registration number 10919496** 

- 9 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **STATEMENT OF CASH FLOWS** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

|||**2022**||**2021**||
|---|---|---|---|---|---|
||**Notes**|**£**|**£**|**£**|**£**|
|**Cash flows from operating activities**||||||
|Cash generated from operations|**22**||740,765||789,940|
|**Investing activities**||||||
|Purchase of tangible fixed assets||(737,962)||(772,306)||
|Proceeds on disposal of tangible fixed assets||-||11,648||
|**Net cash used in investing activities**|||(737,962)||(760,658)|
|**Financing activities**||||||
|Repayment of bank loans||(9,634)||635||
|**Net cash (used in)/generated from**||||||
|**financing activities**|||(9,634)||635|
|**Net (decrease)/increase in cash and cash**||||||
|**equivalents**|||(6,831)||29,917|
|Cash and cash equivalents at beginning of year|||59,833||29,916|
|**Cash and cash equivalents at end of year**|||53,002||59,833|



- 10 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **1 Accounting policies** 

## **Charity information** 

Statfold Narrow Gauge Museum Trust Ltd is a private company limited by guarantee incorporated in England and Wales. The registered office is The Grain Store, Statfold Barn Farm, Ashby Road, Tamworth, Staffordshire, B79 0BU. 

## **1.1 Accounting convention** 

The financial statements have been prepared in accordance with the charity's [governing document],  the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102. 

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. 

The financial statements have been prepared under the historical cost convention.The principal accounting policies adopted are set out below. 

## **1.2 Going concern** 

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The charity continues to be dependent on the support of certain of its Trustees, in the form of donations, to enable it to meet its site development and operating costs. These Trustees have confirmed their intention to continue to provide financial support such that the charity can operate as a going concern and meet its debts and liabilities as they fall due for a period of 12 months from the date of approval of these accounts. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 

## **1.3 Charitable funds** 

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. 

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity. 

## **1.4 Income** 

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. 

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset. 

- 11 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **1 Accounting policies** 

**(Continued)** 

## **1.5 Expenditure** 

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

## **1.6 Tangible fixed assets** 

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. 

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: 

Event centre 2% straight line Plant and equipment 15% reducing balance Fixtures, fittings and event equipment 15% - 33% reducing balance Computers and office equipment 33% straight line Locomotives, trains and rolling stock Heritage assets not depreciated 

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. 

The event centre has been built on land owned by one of the trustees for which no rent charge is made. On the basis that the trustees believe they will continue to occupy the land in the long term the event centre is being depreciated over the buildings useful economic life. 

## **1.7 Impairment of fixed assets** 

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). 

## **1.8 Stocks** 

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials. 

## **1.9 Cash and cash equivalents** 

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 

## **1.10 Financial instruments** 

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. 

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. 

- 12 - 



**STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **1 Accounting policies** 

## **(Continued)** 

## _**Basic financial assets**_ 

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. 

## _**Basic financial liabilities**_ 

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. 

## _**Derecognition of financial liabilities**_ 

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled. 

## **1.11 Employee benefits** 

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received. 

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 

## **1.12 Retirement benefits** 

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. 

## **2 Critical accounting estimates and judgements** 

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 

- 13 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **3 Donations and legacies** 

||**Unrestricted **|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2022**|**2021**|
||**£**|**£**|
|Donations and gifts|1,363,770|1,019,073|
|Coronavirus Job Retention Scheme grants|-|45,420|
|Other government grants|96|11,334|
||1,363,866|1,075,827|
|**Donations and gifts**|||
|Donations|1,092,916|816,966|
|Gift aid receivable|270,854|202,107|
||1,363,770|1,019,073|



Donations and gifts include cash donations from Mr G Lee of £670,000 (2021: £552,500), Mrs CA Lee of £385,000 (2021: £220,000), Mr G I Lee of £715 (2021: £nil) and Mrs T Lee of £2,000 (2021: £13,927). 

## **4 Charitable activities** 

|Steam museum guide books<br>Train driver experience receipts<br>Railway track rentals<br>Income from events|**2022**<br>**£**<br>6,223<br>6,799<br>12,000<br>854,266<br>879,288|**2021**<br>**£**<br>9,722<br>1,984<br>12,000<br>524,807|
|---|---|---|
|||548,513|



Track rental income is receivable from Statfold Engineering, a business in which certain of the Trustees have a financial interest. 

- 14 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **5 Other trading activities** 

||**Unrestricted **|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2022**|**2021**|
||**£**|**£**|
|Fundraising events|63,228|76,282|
|Hire of events centre|47,802|21,542|
|Building rental|8,500|500|
|Other trading activities|119,530|98,324|



## **6 Other income** 

||**Unrestricted **|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2022**|**2021**|
||**£**|**£**|
|Secretarial services|13,800|12,000|
|Other income|8,450|-|
||22,250|12,000|



Secretarial services relate to charges made to G & CA Lee for the shared use of resources and facilities. 

## **7 Raising funds** 

||**Unrestricted **|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2022**|**2021**|
||**£**|**£**|
|Fundraising and publicity|||
|Staging fundraising events|16,914|33,757|
|Trading costs|||
|Support costs|36,225|23,478|
||53,139|57,235|



- 15 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **8 Charitable activities** 

|Staff costs<br>Depreciation and impairment<br>Artefacts and repairs to collection<br>Guide books<br>Event costs<br>Share of support costs (see note 9)<br>Share of governance costs (see note 9)|**2022**<br>**£**<br>403,962<br>259,949<br>96,392<br>5,042<br>543,058<br>1,308,403<br>537,948<br>23,734<br>1,870,085|**2021**<br>**£**<br>378,546<br>153,319<br>100,554<br>4,269<br>285,261|
|---|---|---|
|||921,949<br>365,280<br>12,762|
|||1,299,991|



- 16 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **9 Support costs** 

|Staff costs<br>Depreciation<br>Repairs<br>Insurances<br>Printing and stationery<br>Telecommunications<br>IT costs and website<br>Subscriptions<br>Heat and light<br>Rent<br>Bank and finance charges<br>Office expenses<br>Profit/loss on disposal of assets<br>Audit fees<br>Legal and professional<br>Accountancy fees<br>Analysed between<br>Trading<br>Charitable activities|**Support**<br>**costs**<br>**Governance**<br>**costs**<br>**£**<br>**£**<br>256,460<br>-<br>14,096<br>-<br>145,043<br>-<br>39,094<br>-<br>7,153<br>-<br>4,480<br>-<br>2,794<br>-<br>4,229<br>-<br>67,017<br>-<br>-<br>-<br>24,381<br>-<br>1,514<br>-<br>-<br>-<br>-<br>9,000<br>-<br>20,196<br>-<br>2,450<br>566,261<br>31,646<br>28,313<br>7,912<br>537,948<br>23,734<br>566,261<br>31,646|**2022**Support costs Governance<br>costs<br>**£**<br>£<br>£<br>256,460<br>149,873<br>-<br>14,096<br>5,928<br>-<br>145,043<br>74,950<br>-<br>39,094<br>24,636<br>-<br>7,153<br>6,723<br>-<br>4,480<br>3,487<br>-<br>2,794<br>22,871<br>-<br>4,229<br>3,511<br>-<br>67,017<br>52,658<br>-<br>-<br>1,000<br>-<br>24,381<br>26,362<br>-<br>1,514<br>858<br>-<br>-<br>11,648<br>-<br>9,000<br>-<br>8,750<br>20,196<br>-<br>7,090<br>2,450<br>-<br>1,175<br>597,907<br>384,505<br>17,015<br>36,225<br>19,225<br>4,253<br>561,682<br>365,280<br>12,762<br>597,907<br>384,505<br>17,015|2021<br>**Basis of allocation**<br>£<br>149,873<br>Staff time<br>5,928<br>Staff time<br>74,950<br>Staff time<br>24,636<br>Staff time<br>6,723<br>Staff time<br>3,487<br>Staff time<br>22,871<br>Staff time<br>3,511<br>Staff time<br>52,658<br>Staff time<br>1,000<br>Staff time<br>26,362<br>Staff time<br>858<br>Staff time<br>11,648<br>Staff time<br>8,750<br>Governance<br>7,090<br>Governance<br>1,175<br>Governance<br>401,520<br>23,478<br>378,042<br>401,520|
|---|---|---|---|



Governance costs includes payments to the auditors of £8,750 (2021- £8,250) for audit fees. 

- 17 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **10 Trustees** 

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. 

## **11 Employees** 

The average monthly number of employees during the year was: 

|The average monthly number of employees during the year was:|||
|---|---|---|
|**Employment costs**<br>Wages and salaries<br>Social security costs<br>Other pension costs|**2022**<br>**Number**<br>44<br>**2022**<br>**£**<br>589,861<br>46,623<br>9,880<br>646,364|**2021**<br>**Number**<br>27|
|||**2021**<br>**£**<br>474,196<br>38,146<br>9,259|
|||521,601|



There were no employees whose annual remuneration was more than £60,000. 

- 18 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **12 Tangible fixed assets** 

|**Event centre**<br>**£**<br>**Cost**<br>At 1 January 2022<br>1,238,377<br>Additions<br>165,697<br>At 31 December 2022<br>1,404,074<br>**Depreciation and impairment**<br>At 1 January 2022<br>37,825<br>Depreciation charged in the year<br>27,317<br>At 31 December 2022<br>65,142<br>**Carrying amount**<br>At 31 December 2022<br>1,338,932<br>At 31 December 2021<br>1,200,552|**Plant and**<br>**equipment**<br>**£**<br>416,000<br>16,364<br>432,364<br>89,884<br>49,757<br>139,641<br>292,723<br>326,116|**Fixtures,**<br>**fittings and**<br>**event**<br>**equipment**<br>**£**<br>452,250<br>370,054<br>822,304<br>140,389<br>182,875<br>323,264<br>499,040<br>311,861|**Computers**<br>**and office**<br>**equipment**<br>**Locomotives,**<br>**trains and**<br>**rolling stock**<br>**£**<br>**£**<br>34,961<br>2,635,785<br>19,438<br>166,409<br>54,399<br>2,802,194<br>18,260<br>-<br>14,096<br>-<br>32,356<br>-<br>22,043<br>2,802,194<br>16,701<br>2,635,785|**Total**<br>**£**<br>4,777,373<br>737,962|
|---|---|---|---|---|
|||||5,515,335|
|||||286,358<br>274,045|
|||||560,403|
|||||4,954,932|
|||||4,491,015|



- 19 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **13 Investments** 

The charity is the sole legal member of Statfold Narrow Guage Museum (Trading) Limited, a company incorporated in England and Wales and limited by guarantee.  The company remained dormant during the year and has no assets. 

## **14 Stocks** 

|**14**<br>**Stocks**|||
|---|---|---|
|Goods held for resale<br>**15**<br>**Debtors**<br>**Amounts falling due within one year:**<br>Trade debtors<br>Other debtors<br>Prepayments and accrued income|**2022**<br>**£**<br>27,588<br>**2022**<br>**£**<br>14,765<br>-<br>30,452<br>45,217|**2021**<br>**£**<br>1,114|
|||**2021**<br>**£**<br>3,605<br>29,981<br>48,296|
|||81,882|



Trade debtors include the amount of £1,200 (2021: £1,200) due from Statfold Engineering Ltd, a company in which certain of the Trustees hold a financial interest, and £nil (2021: £1,107) due from Statfold Seed Oil Developments Limited, a company in which certain of the Trustees hold a financial interest. 

## **16 Loans and overdrafts** 

|Bank loans<br>Payable within one year<br>Payable after one year|**2022**<br>**£**<br>41,001<br>10,782<br>30,219|**2021**<br>**£**<br>50,635|
|---|---|---|
|||10,782<br>39,853|



The charity has a bank loan comprising a 2.5% fixed rate loan totalling £50,000 repayable in equal instalments by June 2026, following a 12 month capital repayment holiday. 

- 20 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **17 Creditors: amounts falling due within one year** 

|**Notes**<br>Bank loans<br>**16**<br>Other taxation and social security<br>Trade creditors<br>Other creditors<br>Accruals and deferred income|**2022**<br>**£**<br>10,782<br>39,999<br>531,740<br>2,819<br>45,035<br>630,375|**2021**<br>**£**<br>10,782<br>16,762<br>582,022<br>2,572<br>23,418|
|---|---|---|
|||635,556|



Trade creditors include the amount of £407,243 (2021: £377,222) due to G & CA Lee, a partnership in which certain of the Trustees have a financial interest, and £nil (2021: £36) due to Statfold Engineering Ltd, a company in which certain of the Trustees have a financial interest. 

## **18 Creditors: amounts falling due after more than one year** 

|||**2022**|**2021**|
|---|---|---|---|
||**Notes**|**£**|**£**|
|Bank loans|**16**|30,219|39,853|



## **19 Retirement benefit schemes** 

## **Defined contribution schemes** 

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. 

The charge to profit or loss in respect of defined contribution schemes was £9,880 (2021 - £9,259). 

## **20 Operating lease commitments** 

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows: 

|Within one year<br>Between two and five years|**2022**<br>**£**<br>1,000<br>-<br>1,000|**2021**<br>**£**<br>1,000<br>1,000|
|---|---|---|
|||2,000|



- 21 - 



## **STATFOLD NARROW GAUGE MUSEUM TRUST LTD** 

## **NOTES TO THE  FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2022**_ 

## **21 Related party transactions** 

The charity's activities are located on land owned by Mr G Lee, one of the trustees, for which annual rent of £1,000 (2021: £1,000) is paid. 

The charity purchased goods and services in the amount of £45,221 (2021: £131,324) and recharged costs of £16,560 (2021: £14,400) to G & CA Lee, a partnership in which certain trustees have a financial interest. 

The charity purchased goods and services in the amount of £12,029 (2021: £43,051) and received income of £14,400 (2021: £17,939) from Statfold Engineering Limited, a company in which certain trustees have a financial interest. 

The charity received income of £nil (2021: £1,107) from Statfold Seed Oil Developments Limited, a company in which certain trustees have a financial interest. 

|**22**<br>**Cash generated from operations**<br>Surplus for the year<br>Adjustments for:<br>Depreciation and impairment of tangible fixed assets<br>Movements in working capital:<br>(Increase) in stocks<br>Decrease/(increase) in debtors<br>(Decrease)/increase in creditors<br>**Cash generated from operations**|**2022**<br>**£**<br>461,710<br>274,045<br>(26,474)<br>36,665<br>(5,181)<br>740,765|**2021**<br>**£**<br>377,438<br>159,247<br>(814)<br>(35,299)<br>289,368<br>789,940|
|---|---|---|



- 22 -