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2021-12-31-accounts

Period End Date

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Charity name: Royal Air Force Small Arms Association

Charity registration number: 1176860

Objectives and Activities
SORP
reference
Summary of the purposes of the
charity as set out in its governing
document		 Para 1.17 The object of the CIO is to promote military
efficiency of Her Majesty’s Armed Forces in such
charitable ways as the trustees think fit with
particular reference to:
•
increasing physical fitness, fostering esprit de
corps and raising morale of members of the
Royal Air Force (RAF);
•
encouraging disciplined marksmanship
amongst members of the RAF, contributing
towards the defence of the realm.
In particular, but not by way of limitation, the
trustees may further the object through
encouraging and facilitating the participation in,
and provision of or assisting in the provision of
facilities for, small arms shooting in the RAF.
Summary of the main activities in
relation to those purposes for
the public benefit, in particular,
the activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Mindful of the guidance issued by the Charities
on public benefit, the RAF Small Arms Association
(RAFSAA) has a full and varied programme of
events on an annual basis. Foremost of these is
competing for the Inter-Services matches in all
the main disciplines: Service Weapons, Target
Rifle, Clay Pigeon and Small Bore. This represents
the pinnacle of sporting achievement in the
military field and is hotly contested by each
Service. In preparation, RAFSAA organises various
events for each of the disciplines. These events
include training events to hone individual
marksmanship skills. Development training
camps are also held across the disciplines to
provide valuable training and experience for
‘grass-roots’ shooters. These events culminate in
separate RAF Championships for each discipline.
All members of the RAF,includingReserves are

Charity Accounts templates – Trustees’ annual report for the period 2021

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eligible to enter these hotly competed events, not least because the results inform selection for prestigious Inter-Services teams. Major overseas tours are organised on an annual basis for Service Weapons and Target Rifle. Service Weapons preferred destination in recent years is Canada, although there are plans to return to the Armed Forces Skill-at-Arms (AFSAM) meeting at Camp Robinson, Arkansas, USA, as these matches provide realistic training and operational-based experiences, and skill sets to participants. The Canadian, USA and RAF Operational Shooting Competition (RAFOSC) matches really test the participants to the limit of their physical capabilities, with arduous shooting practices involving obstacles, casualty evacuation and so on. Target Rifle generally visit South Africa early in the season, however, tours to other destinations such as New Zealand and California have also been carried out. Small Bore usually participate in the Isle of Man championships, which gives the participants excellent experience of shooting against high class international shooters from several Countries. Selection to any of the tours is mainly on merit, but also on the contribution of individuals to the wider Association and newcomers in order to encourage shooting at ‘grass-roots’ level. The Target Rifle discipline within RAFSAA is also engaged in a full season of fixtures with prestigious civilian shooting clubs, such as Cambridgeshire, Lloyds Bank, North London, the Home Countries, in addition to organising an RAF International Invitation match, which is enthusiastically supported by several overseas teams, in addition to military teams from the UK. Whilst affording a high quality of shooting to the RAF team, it also has the benefit of extending good community relations and enhancing the RAF footprint of key stakeholders up and down the country. This focus on grass roots shooting, with development training camps for each discipline, has been a policy of RFSAA for some years. The focus on ‘grass-roots’ cadres is now building a firm platform, not just for better overall performance, but also a wider influence on to all core members of the RAF and its Reserves.

Royal Air Force Small Arms Association Trustees’ annual report for the period 2021

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Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit		 Para 1.18 RAFSAA can confirm that the actions of its
Trustees and the business of the Association have
been done with due regard to the public benefit
guides PB1, PB2 and PB3, where appropriate.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by volunteers Para 1.38 The reliance on suitably experienced volunteers
continues to be paramount within some
disciplines, to ensure progression of the ‘grass-
roots’ and development shooters. Associate
members of RAFSAA, who are predominantly
retired RAF personnel, but also include members
of other clubs with relevant experience and
knowledge, are vital in passing on their
knowledge and experience to new competitors. In
addition, volunteer support from the membership
contributes to the upkeep and maintenance of
RAFSAA facilities and equipment.
Other

SORP reference

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Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.		 Para 1.20 General. In common with many other
organisations and sports, RAFSAA continued to be
impacted significantly by COVID-19 during 2021 as
HMG and Ministry of Defence-imposed necessary
restrictions on activity. Numerous training and
competitive events were cancelled, and even the
relaxation of restrictions had a limited effect in
some cases, given the long lead time required to
organise shooting events and the sequential
nature of training events and competitions. The
effects therefore continued through 2021 and
significantly impacted on events throughout the
summer shooting season. The Joint Services
Shooting Committee cancelled the Defence
Operational Shooting Competition (DefOSC)
scheduled in June due to restrictions on available
support and ranges due to operational training
requirements and broader support to the
Pandemic taking priority. No single Service
Operational Shooting Competitions were carried
out in 2021 and the competition for The Queens
Medal, Champion Shot (Service Weapons) of the
RAF was not competed for - only the 3rd time
since 1945 (1991, 2020 and 2021).
The Target Rifle National Rifle Association (NRA)
Imperial did take place in July 2021, but with
considerably reduced numbers and restrictions.
However, competition was stiff and the British
Army investment in their Troops-to-Target initiate
paid dividends with convincing wins against the
RAF in both the long- and short-range matches.
Both the Small-bore and Clays managed to hold
events and championships during the year.
Reassuringly, membership remained relatively
steady. The use of advertising and social media
ensured that there was interest from new
members waiting to get started as soon as events
begin again in 2022. Plans to introduce the Target
Sprint discipline at Station level continue with the
delivery of the equipment. The intent is to deliver
a trial tri-service event in 2022 to test procedures
and use the event to publicise further and
hopefully introduce Service personnel to a UK
wide British Shooting event. This is hoped to
attract more members to RAFSAA by lowering the
cost of entry to shooting (predominately
equipment and ammunition costs, but also time
and travel), whilst furthering the charity’s aims
amongst a larger audience.
Considerableprogress was made with the new

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accommodation project, and it was officially opened on 25 Jun 2021 at the Associations 100[th] Anniversary celebrations. The facility is already proving popular and will allow for more investment in RAFSAA shooting activity and more proactive maintenance of other parts of the infrastructure, driving up attractiveness for current and future shooters. Summary by the RAFSAA Chairman : In common with many other organisations, RAFSAA continued to be impacted in early 2021 by COVID-19 and Government and Ministry of Defence imposed restrictions on activity, as well as a reduction in available support infrastructure for Service Weapons events due to high demand for training facilities. Consequently, a number of training and competitive events were cancelled. Reassuringly, there has been no significant loss of membership due, in part, to the utilisation of social media and other publicity. Plans to introduce the Target Sprint discipline at Station level have continued during the year and should be implemented as restrictions ease again. It is hoped that the availability of this discipline will attract more members to RAFSAA by lowering the cost of entry to shooting (predominately time and travel), whilst furthering the charity’s aims amongst a larger audience. One area of considerable progress has been the completion of the major RAFSAA accommodation infrastructure project at its Bisley site. The improvements are long overdue and will allow RAFSAA to improve the quality of accommodation closer to shooters’ expectations in the 21[st] Century and improve RAFSAA’s income generation potential. This will allow for more investment in RAFSAA shooting activity and more proactive maintenance of other parts of the infrastructure, generating a virtuous cycle of driving up attractiveness for current and future shooters.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Achievements against objectives set Para 1.41 N/A

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Performance of fundraising activities
against objectives set
Para 1.41		 N/A
Investment performance against
objectives		 Para 1.41 N/A
Other
Financial Review
SORP reference
Review of the charity’s financial
position at the end of the period		 Para 1.21 During 2021, RAFSAA completed its planned
major infrastructure project to provide a new
accommodation building of 10 rooms with 20
beds and an attached ablutions facility providing
8 bathrooms. The major portion of the reserves
were used to fund some of the shortfall that
could not be raised from other charitable
sources. The project was only possible due to
the generosity of a donor and the decision by
Trustees to use a Government COVID bounce-
back loan. Despite problems, such as a severe
delay in finally connecting the gas supply to the
ablutions to provide hot water and central
heating, the loan has started to be repaid and
the additional income stream generated by the
facility is already assisting with covering the
monthly repayments of the loan. Funds
continued to be spent on Health and Safety
related matters and maintenance of our aged
infrastructure. However prudent expenditure on
essential maintenance was made in order to
maintain the infrastructure despite the reduced
activity caused by Covid restrictions. The
restricted funds held decreased by £89,751 to
zero as a result of the new accommodation
project. Whilst the reserves were all allocated to
the new accommodation there needed to be
additional significant fund-raising of £82,603
achieved to support the new project; however,
there was an overall loss of £105,929
representing nonetheless a significant
investment of our reserves in order to improve
long term viability and provide accommodation
more fitting for the 21st century. Unrestricted
funds Increased from £258,567 (2020) to
£371,644 (2021), this is made up of Target Rifle
Fund stands at £7,887.62 and Clay Pigeon Fund
at £10,312.73 leaving a General Fund of
£353,444. Due to the need to fund the new
accommodation, the Trustees took the decision
to use all available reserves and will now strive

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to replace the free reserves as soon as possible.
Operational costs for 2021 overspent the RAF
Central Fund Grant for this purpose. Despite the
reduced activity due to COVID, operational
commitments for service personnel and the late
opening of the new accommodation in June,
income from bar and accommodation receipts
returned almost to pre-COVID levels.
Statement explaining the policy for
holding reserves stating why they
are held		 Para 1.22 As 2020 and 2021 has shown, it is imperative
that the CIO has reserves to cover its many
overheads which are normally supported by
income from grants and clubhouse activities.
Trustees have acknowledged the temporary
reduction of reserves and have also assessed
the contemporary risks and associated level of
reserve allocation which is required to be
achieved; these are shown in the table below.
Concurrency
Trustees assess that although it is possible that
1 or 2 risks may arise within the same
accounting year, it is highly unlikely that all risks
considered would be realised concurrently.
Potential Challenge Likelihood
Worst Case Liability
Reserve Allocated
Loss of Grant
income £50K + £30K
Both Elements Highly
Unlikely
One Element Unlikely
£80,000
£50,000
£25000
Unforeseen Events.
Unlikely
£30,000
Nil
Loan repayment
Unlikely
£48,0001
£50002
Unplanned Routine
Maintenance
Probable
£10,000
£10,000
Need to wind up
Association
Highly unlikely
£70,000
Nil
Amount of reserves held Para 1.22 Zero
Reasons for holding zero reserves Para 1.22 All free reserves were used in 2021 to fund the
new accommodation in order to provide long

2 Set at 6 months loan repayment

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term viability for the Association. Restricted
reserves are already being accumulated to
achieve the desired level of reserves.
Details of fund materially in deficit Para 1.24 N/A
Explanation of any uncertainties
about the charity continuing as a
going concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
The charity’s principal sources of
funds (including any fundraising)		 Para 1.47 The Charity was once again supported by grants
from the RAF Central Fund but also Grant-in-Aid
since 2019 by the RAF Training Group (Number
22 Group) which has recognised that a
percentage of RAFSAA activity is providing
specific military small arms training and
competition which could not be undertaken
elsewhere in the RAF estate.
Fund raising continues to improve the
accommodation and facilities with a second
phase of improvement focussed on providing
male toilets in the clubhouse, refurbishing the
female toilets and providing a disabled bedroom
and accessible disabled toilet. The improvements
will increase RAFSAA’s income and help reduce
our reliance on the annual grant from the RAF
Central Fund.
Investment policy and objectives
including any social investment
policy adopted		 Para 1.46 N/A
A description of the principal risks
facing the charity		 Para 1.46 Falling membership.
Ageing infrastructure and poor standard of
ablutions for members participating in lengthy
competition and training.
Other

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Description of charity’s trusts: SORP reference
Type of governing document
(trust deed, royal charter)		 Para 1.25 Association model constitution.
How is the charity constituted?
(e.g unincorporated association,
CIO)		 Para 1.25 The RAF Small Arms Association is a CIO -
1176860.
Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees
Para 1.25		 With the exception of the Chair, who is appointed
by Air Officer Commanding Number 22 Group
RAF (Head of RAF Sport), the remainder of the
trustees are volunteers.
The procedures for appointment are as follows:
(a)
At the first annual general meeting of the
members of the CIO all the elected charity
trustees shall retire from office.
(b)
At every subsequent annual general
meeting of the members of the CIO, one-third of
the elected charity trustees shall retire from
office. If the number of elected charity trustees is
not three or a multiple of three, then the number
nearest to one-third shall retire from office, but if
there is only one charity trustee, he or she shall
retire.
(c)
The charity trustees to retire by rotation
shall be those who have been longest in office
since their last appointment or reappointment. If
any trustees were last appointed or reappointed
on the same day those to retire shall (unless they
otherwise agree among themselves) be
determined by lot.
(d)
The vacancies so arising may be filled by
the decision of the members at the annual
general meeting; any vacancies not filled at the
annual general meeting may be filled as provided
in sub-clause (e) of this clause.
(e)
The members or the charity trustees may
at any time decide to appoint a new charity
trustee, whether in place of a charity trustee who
has retired or been removed in accordance with
clause 15 (Retirement and removal of charity
trustees), or as an additional charity trustee,
provided that the limit specified in clause 12(3)
on the number of charity trustees would not as a
result be exceeded.

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(f)
A person so appointed by the members of
the CIO shall retire in accordance with the
provisions of sub-clauses (b) and (c) of this clause.
A person so appointed by the charity trustees
shall retire at the conclusion of the annual
general meeting next following the date of his
appointment and shall not be counted for the
purpose of determining which of the charity
trustees is to retire by rotation at that meeting.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policies and procedures adopted for
the induction and training of
trustees		 Para 1.51
The charity’s organisational
structure and any wider network
with which the charity works		 Para 1.51
Relationship with any related parties Para 1.51
Other
Charity name Royal Air Force Small Arms Association
Other name the charity uses RAFSAA
Registered charity number 1176860
Charity’s principal address RAFSAA Clubhouse

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Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or
body) entitled to
appoint trustee (if
any)
Andrew Glazebrook Chair 21 Apr 2021 Air Vice Marshal
Richard Maddison, Air
Officer Commanding
22 GroupRAF
Robert Fishwick Vice President
Christopher Hockley Treasurer (Plans and
Budgets)
Adrian Waters Director Service
Weapons
Jeffery Fitzpatrick Vice Chair
Mathew Fray Director Sporting
Disciplines
Colin Sach 23 Apr 2021

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Reference and Administrative details

(cont)

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Charity Accounts templates – Trustees’ annual report for the period 2021

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Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Charity Accounts templates – Trustees’ annual report for the period 2021

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Signature(s) Andrew John Chassar Glazebrook Full name(s) Chair Position (eg Secretary, Chair, etc) Date 10 October 2022

Charity Accounts templates – Trustees’ annual report for the period 2021

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2021

CHARITABLE INCORPORATED ORGANISATION CIO NUMBER 1176860

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham Chichester PO18 8NF

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

CONTENTS
Pages 3 to 6 Report of the Trustees
Page 7 Statement of Financial Activities
Page 8 Balance Sheet
Pages 9 to 14 Notes to the Financial Statements
Page 15 Independent Examiners Report to the Trustees.

2

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021

LEGAL AND ADMINISTRATIVE INFORMATION

CIO NUMBER

1176860

START OF FINANCIAL PERIOD

1 January 2021

END OF FINANCIAL PERIOD

31 December 2021

TRUSTEES AT 31 DECEMBER 2021

Andrew Glazebrook Chair Appointed 22 June 2021 Scott Miller Chair Resigned 22 June 2021 Robert Fishwick Christopher Hockley Adrian Waters Jeffery Fitzpatrick Mathew Fray Colin Sach Colin Hill Appointed 2/3/21, resigned 20/6/21

The Chairman is appointed by AOC 22 (Training) Group. Other Trustees are elected at AGM.

CORRESPONDENCE ADDRESS

The RAF Clubhouse Bisley Camp Brookwood Woking GU24 0NY

GOVERNING DOCUMENT Constitution

BANKERS Royal Bank of Scotland Holt's Military Banking 200 Fowler Avenue Fowler Business Park Farnborough Hampshire GU14 7JP

INDEPENDENT EXAMINER J Irvine-Smith FCIE Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham Chichester PO18 8NF

OBJECTS

The objects for which the CIO is established (the “Objects”) are to promote the effectiveness of Her Majesty’s Armed Forces by increasing physical fitness, fostering the esprit de corps and raising morale of members of the Royal Air Force and other services in an inclusive and safe environment, through the promotion of participation and furthering its proper administration whilst enabling the provision of facilities for Small Arms Shooting.

3

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

REPORT OF THE TRUSTEES (continued) FOR THE YEAR ENDED 31 DECEMBER 2021

MAIN ACTIVITIES OF THE CIO

Mindful of the guidance issued by the Charities on public benefit, RAFSAA has a full and varied programme of events on an annual basis. Foremost of these is competing for the Inter-Services matches in all the main disciplines: Service Weapons, Target Rifle, Clay Pigeon and Small Bore. This represents the pinnacle of sporting achievement in the military field and is hotly contested by each Service. In preparation, RAFSAA organises various events for each of the disciplines. These events include training events to hone individual marksmanship skills. Development training camps are also held across the disciplines, to provide valuable training and experience for grass roots shooters. These events culminate in separate RAF Championships for each discipline. All members of the RAF including Reserves are eligible to enter and the events are fiercely competed, not least because the results inform selection for the coveted Inter-Services teams.

Major overseas tours are organised on an annual basis for Service Weapons and Target Rifle. Service Weapons preferred destination in recent years is Canada although a return to the United States and the Armed Forces Skill at Arms competition is expected in the future. These matches provide intensive and realistic training through operational based experiences and develop the skill sets to the participants. Canada and the RAF Operational Shooting Competition (RAFOSC) matches really test the participants to the limit of their physical capabilities, with arduous shooting practices involving obstacles, casualty evacuation and so on. Target Rifle generally visit South Africa early in the season, however, tours to other destinations such as New Zealand and California have also been carried out. Small Bore usually participate in the Isle of Man championships, which gives the participants excellent experience of shooting against high class international shooters from several Countries. Selection to any of the tours is partly on merit, but also on contribution to the wider Association, to encourage grass roots shooting.

The Target Rifle discipline within RAFSAA is also engaged in a full season of fixtures with prestigious civilian shooting clubs, such as Cambridgeshire, Lloyds Bank, North London, the Home Countries, in addition to organising an RAF International Invitation match, which is enthusiastically supported by several overseas teams, in addition to military teams from the UK. Whilst affording a high quality of shooting to the RAF team, it also has the benefit of extending good community relations and enhancing the RAF footprint of key stakeholders up and down the country.

This focus on grass roots shooting, with development training camps for each discipline and the development of new disciplines such as Target Sprint, has been an adopted policy of the Association for some years. This focus on that most important of grass roots cadres is now building a firm platform, not just for better overall performance, but also a wider influence to all core members of the RAF and its Reserves.

RAFSAA can confirm that the actions of its Trustees and the business of the Association have been done with due regard to the public benefit guides PB1, PB2 and PB3, where appropriate.

It is acknowledged that RAFSAA is reliant on the support delivered through experienced, willing, and ultimately enthusiastic volunteers who undertake numerous roles on the Committee(s) and in the association itself to supporting training, competitions and fund-raising events. The delivery of RAF target shooting competition would not be possible without various officials, coaches, and safety officers, all of whom are volunteers. The contribution in these roles is highly valued and much appreciated and recognised where applicable as a duty activity for serving personnel in Service policy documents.

ACHIEVEMENTS AND PERFORMANCE

In common with many other Services’ sports bodies, RAFSAA continued to be impacted significantly by COVID19 during 2021 and HMG and Ministry of Defence-imposed restrictions on activity. Numerous training and competitive events were cancelled, and the later relaxation of the restrictions had a limited effect in some cases, given the long lead time required to organise shooting events and the sequential nature of training events and competitions. The effects continued through 2021 and significantly impacted on events through the summer shooting season. The Joint Services Shooting Committee cancelled the Defence Operational Shooting Competition (DEFOSC) scheduled in June due to restriction on available support and ranges due to operational training requirements and support to the Pandemic taking priority. No single Service Operational Shooting Competitions were carried out throughout 2021 and the competition for The Queens Medal, Champion Shot (Service Weapons) of the RAF was not competed for which is only the 3rd time since 1945. (1991, 2020 and 2021).

4

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 DECEMBER 2021 (continued)

ACHIEVEMENTS AND PERFORMANCE (continued)

The Target Rifle National Rifle Association (NRA) Imperial did take place in July 2021, but with considerably reduced numbers and restrictions, however competition was stiff and the British Army investment in Troops-toTarget paid dividends with convincing wins against the RAF in both the long- and short-range matches. Both the Small-bore and Clays managed to hold events and championships during the year.

Reassuringly, membership remains relatively steady, but because of advertising and social media there is growing interest from new members waiting to get started as soon as events begin again in 2022. Plans to introduce the Target Sprint discipline at Station level continue with the delivery of the required equipment and interest in delivering a trial tri-service event in 2022 to test procedures and publicise further and hopefully introduce Service personnel to a UK wide British Shooting event. This is hoped to attract more members to RAFSAA by lowering the cost of entry to shooting (predominately equipment and ammunition costs, but also time and travel), whilst furthering the charity’s aims amongst a larger audience.

Considerable progress was made with the new accommodation project, and it was officially opened on 25 Jun 2021. The facility is already proving popular and will allow for more investment in RAFSAA shooting activity and more proactive maintenance of other parts of the infrastructure, driving up attractiveness for current and future shooters.

FINANCIAL REVIEW

During 2021, RAFSAA completed its planned major infrastructure project to provide a new accommodation building of 10 rooms with 20 beds and an attached ablutions facility providing 8 bathrooms. The major portion of the reserves were used to fund some of the shortfall that could not be raised from other charitable sources. The project was only possible due to the generosity of a donor and the decision by Trustees to use a Government COVID bounce-back loan. Despite problems, such as a severe delay in finally connecting the gas supply to the ablutions to provide hot water and central heating, the loan has started to be repaid and the additional income stream generated by the facility is already assisting with covering the monthly repayments of the loan.

Funds continued to be spent on Health and Safety related matters and maintenance of our aged infrastructure. However prudent expenditure on essential maintenance was made in order to maintain the infrastructure despite the reduced activity caused by Covid restrictions.

The restricted funds held decreased by £89,751 to zero as a result of the new accommodation project. Whilst the reserves were all allocated to the new accommodation there needed to be additional significant fund-raising of £82,603 achieved to support the new project; however, there was an overall loss of £105,929 representing nonetheless a significant investment of our reserves in order to improve long term viability and provide accommodation more fitting for the 21[st] century. Unrestricted funds Increased from £258,567 (2020) to £371,644 (2021), this is made up of Target Rifle Fund stands at £7,887.62 and Clay Pigeon Fund at £10312.73 leaving a General Fund of £353,444. Due to the need to fund the new accommodation, the Trustees took the decision to use all available reserves and will now strive to replace the free reserves as soon as possible.

Operational costs for 2021 overspent the RAF Central Fund Grant for this purpose. Despite the reduced activity due to COVID, operational commitments for service personnel and the late opening of the new accommodation in June, income from bar and accommodation receipts returned almost to pre-COVID levels.

RESERVES POLICY

Trustees have assessed the contemporary risks and associated level of reserve allocation as shown in the table below.

Concurrency

Trustees assess that although it is possible that 1 or 2 risks may arise within the same accounting year, it is highly unlikely that all risks considered would be realised concurrently.

5

ROYAL AIR FORCE SMALL ARMS ASSOCZATION REPORT OF THE TRUSTEES FOR THE YEAR EIIDED 31 DECEMBER 2021 (contlnued) AESERVES PQLICY (contlnu•d) PotElltl•l Ch•llen9e Llkellhvod Worst Case Uablllty Reserve Allotated 80th Ekments Highty Unbke Loss ol Grant Income £SOK + É30K £80,000 £25,000 One E￿rnent Unllkely E50.000 Untoreseen Events Unl"kety £30000 Loan Repaymenl Unlike £48.000' £5,000, Unplanned Routlne Malntenance Probable £10,000 ElO,000 Nee¢J to wlnd up ssoclatlon Hl9hty unb.kety £70,000 Total cost ol loan at full terrn re¢ernptipn ol outstshdlnq loam as ai Feb 22. S¢t at 6 months repa￿￿¢ ADDITIONAL INFORMATION The charbty 5UPPOrted prtncipalty by è grant from the IiAF Cefitrnl Fund. fvndlng from AQC22Gp tt>wbrds milltsry sklll at arms trnlnlng and by lunds genErnted frDrn bar and otcommodatlon usage. The Investment polcy Is io malnraln and Improve the exlstlng knlrnstwcture In order to wstaln and grow the rnembership numbers of serving personnel. Operatlonal pressures on Indivldvals contlnue to conflkt thth tlme avaltsble for sptsrt, especsalty when It Invofve5 trjvelling to the available lacllities Jt Blsley together wlth ￿rne away frorn famllles. TrutM•' ReMpon•lbllltl•# The trustees art responslNe keeping proper accwntln9 recwds. whlth OlsdDse wlth reasonable accurney at ny tlme the finanoal kX)sty"on of thE trust. They are also responyble for saf¢guarding the assets of the trust ond hence fgr rakln9 reasonable %eps for ihe preventiM and deteaiX of fraud and other Irregukrities. Signoture........................................................................ PRINT NAME..

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021

Incorporating income and expenditure account Incorporating income and expenditure account Incorporating income and expenditure account
Unrestricted Designated Restricted TOTAL TOTAL
Notes Funds Funds Funds 2021 2020
£ £ £ £ £
INCOMING RESOURCES
Income
and
Endowments
from:
Donations and Legacies 3a 26,516 - 135,588 162,104 77,076
Charitable Activities 3b 75,359 - - 75,359 52,415
Other Trading Activities 3c 17,617 - - 17,617 6,245
Investments 3d - - - - -
Other 3e - - - - -
TOTAL 119,492 - 135,588 255,080 135,736
RESOURCES EXPENDED
Expenditure on:
Raising Funds 4a 15,896 - - 15,896 13,776
Charitable Activities 4b 79,902 - 52,985 132,887 118,824
Other 4c 368 - - 368 -
TOTAL 96,166 - 52,985 149,151 132,600
NET INCOME/(EXPENDITURE) BEFORE 23,326 - 82,603 105,929 3,136
INVESTMENT GAINS/(LOSSES)
Net gains/(losses) on investments - - - - -
NET INCOME/(EXPENDITURE) 23,326 - 82,603 105,929 3,136
Transfers between funds 11 89,751 - (89,751) - -
NET MOVEMENT IN FUNDS 113,077 - (7,148) 105,929 3,136
RECONCILIATION OF FUNDS:
Total Funds Brought Forward 258,567 - 7,148 265,715 262,579
TOTAL FUNDS CARRIED FORWARD 371,644 - - 371,644 265,715

Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.

The notes on pages 9 to 14 form part of these financial statements.

7

ROYAL AXR FORCE SMALL ARMS ASSOCIATION BALANCE SHEET AS AT 31 DECEHBER 2021 Unrestnrted kestrKted 314>e¢-21 31-Detr20 Funds Funds Total Tot1 Note TangltrAe assets 372,581 372.581 190,974 Culrert A•set• Stocks 5.596 5.596 3,436 Debtors 8.685 8,685 53,451 Cash at bank and in hand 40.819 40.819 88,143 Tot1 Curr•nt A#Mts 145 030 Cmdltom: amounts falh'ng due wlthln one year 16,666 18.666 24,369 NET CURRENT ASSETS 36,434 36,434 120,661 TOTAL ASSETS kss current Ilabllltles 409.015 409.015 311,63 Credltor•.' amounts tsl¥ng dlte In mDre than one year io 37.371 37,371 45.920 14ET ASSETS Funds of th• CIO General Funds 371,644 371,644 258,567 Restrtcted Funds li 7,148 Oesignated Funds Tot•1 Fundi Slgned on behalf of all the tN*teo• Sbgnoture Print Name rf<JCKLLy Date of approvol 6/9/%

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

Basis of preparation:

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.

The CIO constitutes a public benefit entity as defined by FRS 102.

1. ACCOUNTING POLICIES

The particular accounting policies adopted are set out below.

INCOME

Recognition of Income

These are included in the Statement of Financial Activities (SOFA) when:

Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and Donations

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP).

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Contractual Income and Performance Related Grants

This is only included in the SoFA once the CIO has provided the related goods or services or met the performance related conditions.

Gifts in Kind

Gifts in kind for use by the CIO are included in the SoFA as income from donations when receivable.

Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in the Directors' annual report.

Income from interest, royalties and dividends

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

Insurance claims

Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP) and are included as an item of other income in the SoFA.

Income from membership subscriptions

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

9

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

1. ACCOUNTING POLICIES (continued)

EXPENDITURE AND LIABILITIES

Liability Recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the CIO to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Grants with Performance Conditions

Where the CIO gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

Where there are no conditions attaching to the grant that enables the donor CIO to realistically avoid the commitment, a liability for the full funding obligation must be recognised.

Deferred income

No material item of deferred income has been included in the accounts.

Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date

ASSETS

Investments

Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the CIO. Subsequently, they are measured at the cash or other consideration expected to be received.

2. TANGIBLE FIXED ASSETS

These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or, if gifted, at the value to the CIO on receipt.

Depreciation on tangible fixed assets is calculated at a rate to write off their cost on a straight line basis over their estimated useful lives. The rates applied per annum are as follows:

Historic
Fixtures and Fittings
Trophies
Cost
01-Jan-21
Additions
Disposals
Cost at
31-Dec-21
Depreciation
01-Jan-21
Disposals
Charge
Depreciation at
31-Dec-21
Net Book Value
31-Dec-21
Net Book Value
31-Dec-20
Firearms
Plant and Equipment		 0%
20%
10%
No set percentage but revalued each year.
0%
Fixtures,
Leasehold
Fittings &
Historic
Buildings
Equipment
Firearms
Trophies
TOTAL
£
£
£
£
£
300
44,196
13,593
41,050
97,130
196,269
-
173,378
19,890
5,323
-
198,591
-
-
-
(1,011)
-
(1,011)
300
217,574
33,483
45,362
97,130
393,849
-
-
5,295
-
-
5,295
-
-
-
-
-
-
-
10,879
3,974
1,120
-
15,973
-
10,879
9,269
1,120
-
21,268
300
206,695
24,214
44,242
97,130
372,581
300
44,196
8,298
41,050
97,130
190,974

10

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

2. TANGIBLE FIXED ASSETS (continued)

The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st December 2021 : None 31st December 2020 : None

3. ANALYSIS OF INCOME
a) Donations and Legacies
Grants Received
Donations
Gift Aid tax reclaim
b) Charitable Activities
Income from Charitable Activities
Other income
c) Other Trading Activities
Bar Sales
d) Investments
e) Other
Membership subscriptions		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2021
2020
£
£
£
£
£
18,193
-
52,985
71,178
51,388
8,323
-
69,307
77,630
21,536
-
-
13,296
13,296
4,152
26,516
-
135,588
162,104
77,076
67,758
-
-
67,758
41,210
5,176
-
-
5,176
4,832
2,425
-
-
2,425
6,373
75,359
-
-
75,359
52,415
17,617
-
-
17,617
6,245
17,617
-
-
17,617
6,245
-
-
-
-
-
-
-
-
-
-

11

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021

4. ANALYSIS OF EXPENDITURE

a) Raising Funds
Fundraising Staff Cost
b) Charitable Activities
Kit & Equipment
New Member Engagement
Overseas Visit
Sports Federation Fund Expenditure
Other Target Rifle Costs
Other Clay Pigeon Costs
Depreciation
Loss on Disposal of Fixed Assets
Other Operating Costs
Other Association Costs
c) Other
Loan interest		 Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2021
2020
£
£
£
£
£
15,896
-
-
15,896
13,776
15,896
-
-
15,896
13,776
-
-
4,769
4,769
8,993
-
-
3,875
3,875
3,713
-
-
-
-
-
-
-
594
594
-
2,288
-
-
2,288
4,734
12,078
-
-
12,078
8,508
15,973
-
-
15,973
2,128
1,011
-
-
1,011
1,200
36,894
-
43,747
80,641
74,121
11,658
-
-
11,658
15,427
79,902
-
52,985
132,887
118,824
368
-
-
368
-
368
-
-
368
-

5. DETAILS OF CERTAIN TYPES OF EXPENDITURE

5. DETAILS OF CERTAIN TYPES OF EXPENDITURE 5. DETAILS OF CERTAIN TYPES OF EXPENDITURE
Other fees (for example: financial advice, consultancy, accountancy services) paid to
the independent examiner
Tax advisory fees
Assurance services other than audit or independent examination
Independent examiner’s fees		 TOTAL
TOTAL
2021
2020
£
£
1,020
900
-
-
-
-
-
-
1,020
900
6. STOCK
Bar stock Unrestricted
Restricted
Fund
Fund
£
£
2,670
-		 Total
Total
31-Dec-21
31-Dec-20
£
£
2,670
765
Medals 1,507
-		 1,507
1507
Other 1,419
-		 1,419
1164
5,596
-		 5,596
3,436

12

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021

7. DEBTORS AND PREPAYMENTS
Debtors
Prepayments
Accrued Income
8. CASH AT BANK AND IN HAND
Cash at bank and on hand
Other
Total
Creditors
Accruals
Deferred Income
Loans
Loans
10. CREDITORS AND ACCRUALS: AMOUNTS
FALLING DUE IN MORE THAN ONE YEAR
9. CREDITORS AND ACCRUALS: AMOUNTS FALLING
DUE WITHIN ONE YEAR		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-21
31-Dec-20
£
£
£
£
1,987
-
1,987
14,360
6,698
-
6,698
6,672
-
-
-
32,419
8,685
-
8,685
53,451
Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-21
31-Dec-20
£
£
£
£
40,819
-
40,819
88,143
-
-
-
-
40,819
-
40,819
88,143
Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-21
31-Dec-20
£
£
£
£
686
686
2
3,712
-
3,712
20,807
4,880
-
4,880
480
9,388
-
9,388
3,080
18,666
-
18,666
24,369
Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-21
31-Dec-20
£
£
£
£
37,371
-
37,371
45,920
37,371
-
37,371
45,920

The loan is an unsecured bounce back loan , guaranteed by the UK government under BBLS, and is scheduled to be repaid by September 2026.

11. RESTRICTED FUNDS

RAF Central Fund
RAF Sports Federation
Accommodation Fund
Tucker Legacy Fund		 Balance
Balance
01-Jan-21
Income
Expenditure
Transfers
31-Dec-21
£
£
£
£
£
-
52,391
52,391
-
-
-
594
594
-
-
2,419
82,603
-
(85,022)
-
4,729
-
-
(4,729)
-
7,148
135,588
52,985
(89,751)
-
CURRENT REPORTING PERIOD

Central Fund Grant - to be used for operating costs, kit and equipment, overseas visits and development activities.

Sports Federation Grant - to be used for kit & equipment.

The amounts transferred were used to purchase fixed assets in accordance with the terms of those funds. The restricted funds are wholly represented by cash reserves of the CIO.

13

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2021

11. RESTRICTED FUNDS (continued)

RAF Central Fund
RAF Sports Federation
RAF Benevolent Fund
Accommodation Fund
Tucker Legacy Fund		 Balance
Balance
01-Jan-20
Income
Expenditure
Transfers
31-Dec-20
£
£
£
£
£
-
44,098
44,098
-
-
-
7,290
-
(7,290)
-
9,475
-
-
(9,475)
-
6,516
15,688
-
(19,785)
2,419
19,665
-
-
(14,936)
4,729
35,656
67,076
44,098
(51,486)
7,148
PREVIOUS REPORTING PERIOD

The amounts transferred were used to purchase fixed assets in accordance with the terms of those funds.

12. STAFF COSTS AND NUMBERS

Gross Wages and Salaries
Employer's National Insurance Costs
Pension		 TOTAL
TOTAL
2021
2020
£
£
41,183
13,375
-
-
1,235
401
42,418
13,776

13. STAFF COSTS AND NUMBERS (continued)

Employees who were engaged in the following activities:

Costs of generating funds/fund raising
Activities in furtherance of organisation's objects
Management and administration
Other
TOTAL		 TOTAL
TOTAL
2021
2020
£
£
1
1
-
-
1
-
-
-
2
1

No employees received emoluments in excess of £60,000.

14. TRANSACTIONS WITH TRUSTEES AND OTHER RELATED PARTIES

No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.

15. RISK ASSESSMENT

The trustees have given a full description of their risk assessment in their Trustees' Report.

16. RESERVES POLICY

The trustees have given a full description of their reserves policy in their Trustees' Report.

17. PUBLIC BENEFIT

The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The trustees confirm that they have paid due regard to the CIO Commission guidance on public benefit before deciding what activities the CIO should undertake.

14

ROYAL AIR FORCE SMALL ARMS ASSOCIATION

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

I report to the trustees on my examination of the accounts of the above Charitable Incorporated Organisation ("the CIO") for the first period of operation, ended 31st December 2021.

As the CIO's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

Responsibilties and basis of report

I report in respect of my examination of the CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

'The company’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Association of Charity Independent Examiners.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed

Name J Irvinesmith FCIE

Date: 28th September 2022

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham Chichester PO18 8NF

15