Cross Park Association
(Charity Number 1176816)
Annual Report and Accounts 2023
Introduction
The Cross Park Association was established as a Charitable Incorporated Organisation on 24[th] January 2018.
The building (and site) is owned by the Allhallows Parish Council and contains a recreation field, ‘country park’ and the Pavilion which was converted to form a community hall for the benefit of local residents. The Café continued to operate in 2023 and was successful in making more use of the Pavilion and wider site, but there were concerns about the running costs and a discussions were held with a local Tea Rooms to take over and expand the facilities in 2024.
The sports field was used for a series of events for local organisations, fund raising activities of the charity and Cross Park Football Club.
There was additional pressure on existing trustees, so additional trustees were sought.
Trustees for the year were:
Lisa Newstead (appointed 30[th] October 2020) Rachelle Freeguard (appointed 30[th] October 2020, resigned 21 April 2023) Chris Fribbins (appointed 30[th] October 2020) Nicola Foster (appointed 17[th] September 2023) Kim Wood (appointed 30[th] September 2023
Accounts are recorded on a Receipts and Payments basis. A new accounting package was installed to help manage and record the increases transactions created by the operation of a part-time Community Café. A new style report has been created and filed with the Annual Return. A summary from the account package is below.
| Balance Brought Forward | £ 8,030.89 |
|---|---|
| Income | |
| Allhallows Parish Council Revenue Grants | £ 2,500.00 |
| Hall Hire | £ 1,119.00 |
| Café Income Banked | £22,099.61 |
| Events | £ 1,446.00 |
| Pitch Hire | £ 250.00 |
| Other Income | £ 4.99 |
| TOTAL INCOME | £27,491.60 |
| Expenditure | |
| Rates | £ 302.08 |
| Heating & Lighting | £ 1,475.98 |
| Insurance | £ 157.00 |
| Labour | £13,569.15 |
| Events Expenditure | £ 160.00 |
| Café Equipment | £ 405.02 |
| Cost of Sales (Café stock) | £10,431.37 |
| Materials | £ 0.00 |
| Hall Expenditure | £ 2,759.01 |
| Advertising | £ 0.00 |
| Legal Fees | £ 21.00 |
| Entertaining Staff | £ 0.00 |
|---|---|
| Cleaning | £ 590.93 |
| Repairs & Maintenance | £ 142.25 |
| Bank Charges | £ 4.99 |
| Computer Software | £ 136.08 |
| TOTAL EXPENDITURE | £30,154.86 |
| Profit | £ -2,735.26 |
| Bank Interest | £ 12.47 |
| TOTAL | £ -2,722.79 |
| Balance | £ 5,308.10 |
Annual Report prepared on a retrospective basis by Chris Fribbins, Clerk Allhallows Parish Council and Trustee from 2020.
Chris Fribbins 5[th] April 2024
Logo
Cross Park Association
Management Report
15th July 2024
Prepared by Chris Fribbins
Table of Contents
| Profit & Loss | 3 |
|---|---|
| Balance Sheet | 5 |
Cross Park Association Management Report
Page 2 of 5
Profit & Loss
Report comparing FY 2022 and FY 2023
| Revenue | FY 2023 (£) | FY 2022 (£) | Variance |
|---|---|---|---|
| Cafe Card Income | 9,983.48 | 5,211.70 | 91.6% |
| Cafe Cash Income | 12,116.13 | 5,577.74 | 117.2% |
| Hall Hire | 1,119.00 | 830.01 | 34.8% |
| Hall Equipment Purchase | (2,759.01) | 0.00 | - |
| Events | 1,446.00 | 0.00 | - |
| Pitch Hire | 250.00 | 0.00 | - |
| Total Revenue Cost of sales |
22,155.60 | 11,619.45 | 90.7% |
| Cafe Stock | (10,431.37) | (1,816.37) | (474.3%) |
| Labour | 0.00 | (9,562.40) | 100% |
| Materials | 0.00 | (317.89) | 100% |
| Events Expenditure | (160.00) | (2,391.12) | 93.3% |
| Hall Hire Expenditure | 0.00 | (40.00) | 100% |
| Total Cost of sales Cafe Costs |
(10,591.37) | (14,127.78) | 25% |
| Cafe Equipment | (405.02) | 0.00 | - |
| Total Cafe Costs | (405.02) | 0.00 | - |
| Gross Profit | 11,159.21 | (2,508.33) | 544.9% |
| Administrative expenses Rent and rates |
|||
| Rent and rates | (302.08) | (409.60) | 26.3% |
| Heat and lighting | (1,475.98) | (1,195.50) | (23.5%) |
| Insurance | (157.00) | (172.00) | 8.7% |
| Total Rent and rates General administration |
(1,935.06) | (1,777.10) | (8.9%) |
| Cleaning | (590.93) | (1,275.57) | 53.7% |
| Total General administration Advertising |
(590.93) | (1,275.57) | 53.7% |
| Advertising | 0.00 | (196.99) | 100% |
| Total Advertising Professional fees |
0.00 | (196.99) | 100% |
| Legal fees | (21.00) | (261.84) | 92% |
| Total Professional fees Entertainment |
(21.00) | (261.84) | 92% |
| Entertaining staff | 0.00 | (69.97) | 100% |
| Total Entertainment Salaries |
0.00 | (69.97) | 100% |
| Cleaning/Cafe Pay | (13,569.15) | 0.00 | - |
| Total Salaries | (13,569.15) | 0.00 | - |
Cross Park Association Management Report
Page 3 of 5
Profit & Loss
| Repairs and maintenance | |||
|---|---|---|---|
| Repairs and maintenance | (142.25) | 0.00 | - |
| Total Repairs and maintenance | (142.25) | 0.00 | - |
| Total Administrative Expenses | (16,258.39) | (3,581.47) | (354%) |
| Finance costs Finance expense |
|||
| Bank charges | (4.99) | 0.00 | - |
| ClearBooks Accounting Software | (136.08) | 0.00 | - |
| Total Finance expense | (141.07) | 0.00 | - |
| Operating Profit | (5,240.25) | (6,089.80) | 14% |
| Other income | |||
| Other income | 4.99 | 2,422.07 | (99.8%) |
| Parish Council Grants | 2,500.00 | 4,000.00 | (37.5%) |
| Total Other income Finance income |
2,504.99 | 6,422.07 | (61%) |
| Interest income | 12.47 | 4.83 | 158.2% |
| Total Finance income | 12.47 | 4.83 | 158.2% |
| Profit Before Tax | (2,722.79) | 337.10 | (907.7%) |
| Net Profit | (2,722.79) | 337.10 | (907.7%) |
Cross Park Association Management Report
Page 4 of 5
Balance Sheet
Report comparing FY 2022 and FY 2023
| Non current assets Fixed assets |
FY 2023 (£) | FY 2022 (£) | Variance |
|---|---|---|---|
| Fixtures & fittings | 1,897.56 | 1,880.57 | 0.9% |
| Total Fixed assets Current assets Cash |
1,897.56 | 1,880.57 | 0.9% |
| Barclays Community Account | 2,669.84 | 1,145.49 | 133.1% |
| Barclays Business Premium Account | 577.30 | 5,004.83 | (88.5%) |
| Revolut | 163.40 | 0.00 | - |
| Total Cash | 3,410.54 | 6,150.32 | (44.5%) |
| Net Assets | 5,308.10 | 8,030.89 | (33.9%) |
| Equity Retained earnings |
8,030.89 | 7,693.79 | 4.4% |
| Net profit | (2,722.79) | 337.10 | (907.7%) |
| Total Equity | 5,308.10 | 8,030.89 | (33.9%) |
| Shareholders Equity | 5,308.10 | 8,030.89 | (33.9%) |
Cross Park Association Management Report
Page 5 of 5