## Hook & Odiham Lions Club CIO Annual Report and Accounts for the year ended 30[th] June 2023 Charity Number: **1176812** 1 ## **Hook & Odiham Lions Club** ## **Annual Report and Accounts for the year ended 30[th] June 2023** ## **Contents** Reference and Administrative Information............................................ .............. 3 Trustees' Report ................................................................................................... 4 & 5 Independent Examiner’s Report ...................................................................................................................... ..... ....6, Statement of Financial Activities .................................................................................................................. ............. 7, 8 Details of Charitable Donations..............................................................................9 Notes to the Financial Statements .............................................................................................................. ................10, 11, 12 TAR …………………………………………………………………………………………………………… …………… 13 - 21 2 ## **Hook & Odiham Lions Club** ## **Reference and Administrative Information** ## **Charity Name** Hook & Odiham Lions Club _The charitable services provided by our Club are best reflected by our commitment to people in our local area and in other parts of the world who need help. We are part of the world-wide organisation known as Lions International and are bound by their accepted code of ethics. We are, however, free to act autonomously to help others as agreed by our members. We are self supporting by each member making bi-annual subscriptions to support our work both within our local zone, district, multi district and Lions Club International. All members of our local area may become Lions regardless of ethnicity, race, religion, gender or standing within the community._ ## **Charity Number** 1176812 ## **Trustees** Judith Goodchild (President) Kevin Oliver (Secretary) Graham Botwright (Treasurer) Terrence Cheesman Alyson Euridge Mark Hazell Bankers – Lloyds, Fleet Road, Fleet, Hampshire ## **Principal Office** 11, Campion Way Hartley Wintney Hook Hampshire RG8TL ## **Independent Examiner** John C Geering FFA, ACIE 11 Glen Road Fleet 3 GU51 3QS ## **Hook & Odiham Lions Club** ## **Trustees’ Report** The trustees present their annual report on the affairs of the charity together with the financial statements for the year ended 30 June 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity’s constitution, applicable law and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102). ## **Objectives and Activities** We aim to provide help and support primarily in our local area to those who are either in financial difficulty or who need our assistance for their own individual charitable needs or for activities in helping others within the community. Often the recipients of our support receive little or no help for their own specific purposes from government or local authorities. We also respond to appeals from Lions International to help people in other countries as a result of disaster where the money we give is distributed by Lions in the local areas. We raise money in a number of ways by charitable giving from the general public or from organised events such as village shows, firework displays, raffles, door to door collections and Christmas activities ## **Structure, Governance and Management** Hook & Odiham Lions was first established as a registered charity in 2018. It has formulated strong and long-standing links within the community. The structure of the charity is a Charitable Incorporated Organisation. The committee structure has a President, Treasurer, Secretary and three other trustees who have all been appointed by our club members. Decisions about our charitable donations are, in the first instance, considered by our Welfare Chair together with a team of members from the wider club. Recommendations for donations are made by the Welfare Team at our regular monthly Business meetings where all members are asked to give approval to each recommendation which are ratified by a majority decision. ## **Achievements and Performance** During 2022 - 2023 we have continued to support good causes. Our regular fund-raising events such as Christmas street collections with our sleigh, to the delight of local children and adults alike, have allowed us to make substantial donations. The Hook Village Show, organised by ourselves but supported by the Hook Parish Council, was a great success during July 2022. Whilst this proved to be a huge undertaking we raised a considerable amount of money and we received many communications thanking us for organising a great day out. We attended our annual FunFest event organised in conjunction with other local Lions clubs during June 2023. Several hundred people with special needs, and their siblings / carers, attended this ever-popular event, which is especially for them, where all attractions were paid for from our club’s funds. 4 We assisted Hart Rotary again in June 2023. We were also able to assist at The Hook Fun Run in May 2023. We also attended other events such as ‘Off the Hook’, Fleeting Days and the Odiham Parish Fete. The end of October 2022 saw us once again run our successful Spooktacula event, which combines Halloween celebrations and a Firework Display. ## **Hook & Odiham Lions Club** We have continued to support our local community by supporting Senior Citizens in helping with vouchers at Christmas. We have supported people in new social housing properties by providing new carpeting, local Girl Guides, Hook Village Nursery and we have funded a trip to Marwell Zoo for single parents in the local area. We have supported health projects such as providing testing of over 200 men for Prostate Cancer, Lions Sight Savers, LIBRA and Brain Tumour research. We made several donations to the local Food Banks and to various members of the local community who needed help in times of hardship especially for fuel poverty. We regularly transport food for the Hook Food Bank each week and give financial and practical support for our Community Store who provide over 2000 parcels containing food and toys for local people who are experiencing hardship at Christmas. Globally we supported LCIF by contributing to Disaster Relief funds including Ukraine. The Trustees hereby state, that they have complied with their duty to have due regard to the guidance on public benefit, published by the commission, in exercising their powers and duties. Trustees Responsibilities Charity Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees are required to: (a) select suitable accounting policies and then apply them consistently; (b) make sound judgements and estimates that are reasonable and prudent; (c) state whether appointed accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and (d) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Approved by the Trustees and signed on their behalf by: Judith Goodchild (President) Graham Botwright (Treasurer) 5 Date 10.10.2023 Date 10.10.2023 6 CHARITY COMMISSION FOR ENGLAND AND WALES Indapandent examinerfs report on the accounts Section A l￿dePendent Exaininer's Report Report to the trust•• memb•r• of Hoc* & Odiham Lions Club ICIOI On accounta f¢)r th8 year •nd•d June 2023 Charity no Ilf any) 1176812 Set outon pa I r8POrt to Ihe trustees ￿ my examination ofthe 8¢￿UN￿ ofth• al￿8 charity IXh8 TNst'I forth8 y¢ar endgd 31VC612023 R••pon•lbllSU•s and As the charty tnjstees of the Trwt. you are responsible for the preparation ba¥18 ol report of th8 accounts in a¢¢ordance with the requ1￿ments of the Charities Act 2011{￿tr Acri. I report In respect of my exarnination of thg Trust's a¢￿unt¥ ￿rned ou¢ under section 145 of the 2011 Act and in canying out my examination, I have followed the appliCa￿e Dirgdions given by th¢ Charity Ctynml$$￿)n uThJer section 14515llbl of the Act. I have Com￿eted my examinatson. I corfirm that no material matter6 have com& to my attention I low'l in connection with the examination which gives me cause to tk•lieve that in, any maten"81 re¥pe￿.. 8c¢ountng record8 We￿ not kept in accorda￿ wth section 130 of the Act or the accounts do nfA &cord wtth th• att￿nI1￿j r8¢¢rd$ Indopondent ox•mln•f• 8tatsment I hav& no con￿M8 and havg com? acro￿ llo other matters in connection th the examination to which attenb'on Bhoukl b8 drawn in order t9 an8￿9 a pr¢Jper understanding ofthts acthunts to Èe reached. ' Pl68se d819te the %svrds in Ihe braGkels rfthey do nol apply. Sluned: 21.10.23 N8m•: John Chri8top ering R•l•vant profo88lono1 quallfirAtlonlsl or body lil anyl: Fellow of the Instituto tsf Finawal Accountants 11 Glan Road, Fl*t, Hampshire. GU51 3QS IER Octob•r 2018 **Hook & Odiham Lions** **No (if any)** **CC16a** ## **Receipts and payments accounts** **For the period** 01/07/2022 **from** **To** 30/06/2023 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|| |---|---|---|---|---|---|---|---| |FundraisingIncome|**21,136**||**-**
**1,999**
**-**
**-**
**840**
**1,046**
**138**|**-**|**21,136**
**1,913**
**1,999**
**4,969**
**1,520**
**-**
**840**
**1,046**
**1,500**
**-**
**138**|**10,489**|| |Refunds - HMRC|**1,913**|||||**1,030**|| |Local Governmentgrants|**-**|||**-**||**3,000**|| |Donations received|**4,969**|||**-**||**9,341**|| |Refunds Received|**1,520**|||**-**||**68**|| |**ADMINISTRATION**|**-**|||**-**||**-**|| |Members Subscriptions|**-**|||**-**||**911**|| |Social Events||||**-**||**899**|| |Assistance at Events|**1,500**|||||**1,400**|| |Deliveryof leaflets||||||**500**|| |Other Administration
**_Sub total_**_(Gross income for_
_AR)_|**-**|||**-**||**-**|| ||
**31,038**||**4,023**|**-**|**35,061 #**|**27,638**|-| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||**-**
**-**|**-**|**-**
**-**|**-**|| ||**-**|||**-**||**-**|| |**_Sub total_**|**-**||**-**
**4,023**
**-**
**1,515**
**1,238**
**602**
**432**
**3,788**
**-**
**3,788**
**235**|**-**|**-**|**-**|| |**_Total receipts_ **
**A3 Payments**|||||||| |||||**-**|**35,061**|**27,638**|| ||||||||| |FundraisingExpenditure|**4,028**|||**-**|**4,028**
**24,058**
**-**
**-**
**1,515**
**1,238**
**602**
**432**|**4,104**|| |Charitable donations andgrants|**24,058**|||**-**||**20,030**|| |Refund of stallholders fee||||**-**||**-**|| |**ADMINISTRATION**||||**-**||**-**|| |Lions International Dues||||**-**||**947**|| |Social activities||||||**880**|| |Licences Etc.||||**-**||**-**|| |Other Admin costs||||**-**||**1,062**|| |**_Sub total_ **|**28,086**|||**-**|**31,874**|**27,023**|| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| |Purchase of equipment|**1,285**|||**-**|**1,285**
**-**|**295**|| |||||||**-**|| |**_Sub total_ **|**1,285**|||**-**|**33,158**|**295**|| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| |||||**-**|**33,159**|**27,318**|| ||||||||| ||**1,667**|||**-**|**1,902**|**320**|| ||||**-**
**4,127**|**-**|||| ||**23,743**|||**-**||**27,869**|| ||**25,410**||**4,362**|**-**|**29,772**|**27,869**|| 8 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|General Fund
Administration
Fund
Charity Fund
Events Fund
Charter Fund
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|General Fund
Administration
Fund
Charity Fund
Events Fund
Charter Fund
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||**13,553**||**-**||**-**| ||||**4,450**||**-**||**-**| ||||**7,620**||||| ||||||**4,010**||| ||||||**138**||**-**| ||||25,624||4,148||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due (optional)**| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||Signature||Print Name
G.Botwright
Treasurer - Hook & Odiham Lions||||| ||||||||Date of approval| ||||G.Botwright
Treasurer - Hook & Odiham Lions||||3rd August 2023| 9 ## **DETAILS OF CHARITABLE DONATIONS July 2022 - Jun 2023** ||**Unr**| |---|---| |Donation to Lions Community Store|£223.00| |Donation - Community Store for ECR report|£136.00| ||£1,000.0| |Donation to Lions Community Store for Christmas food parcels / gifts|0| |Donation to LCI for Brain Tumour Research|£400.00| |Donation to LCI for LIBRA|£150.00| |Donation to LCI for Sight Savers|£500.00| ||£1,000.0| |Donation to LCIF - Disaster Relief Fund|0| ||£1,000.0| |Donation to LCIF for disaster relief|0| |Donation to Ukraine Disaster Fund|£500.00| |Donation to Bluebell Café for Christmas party|£100.00| |Donation to Hartley Wintney Care group for Christmas party|£100.00| |Donation to dementia café for food|£50.00| |Donation to St.Johns Parish Church Hook for Christmas party|£225.00| |Donation to Sunfower café for Christmas party|£100.00| |Donation to St Johns Church Hartley Wintney|£250.00| ||£2,000.0| |Donation for the purchase of vouchers for Christmas|0| |Donation to District Governors charity|£250.00| |Donation to Hartley Wintney Explorer Scouts - assistance at HVS|£333.00| |Donation to Hook Explorer Scouts - assistance at HVS|£167.00| |Donation - Hart Social Circle (formely 'We are Social') help at HVS|£750.00| |Donation to Odiham & Hook Rotary for assistance at Hook Village Show|£500.00| |Donation - Hart Foodbank - Mobile Larder|£250.00| |Donation to Hook Food Bank|£220.00| |Donation to Lions Funfest fund for 2023 event|£400.00| ||£1,635.0| |Payment for trip to Marwell Zoo|0| ||£1,803.0| |Donations for fuel poverty|0| |Donation - Pamper packs|£46.28| 10 |Donation - re-decorating costs - client moving to HW
Donation - Payment for replacement cookers
Donation - van hire for removals
Donation -for kettle
Donation - Council Tax payment
Donation - payments for carpet ftting
Donation - Fleet Citizens Advice for Mental Health week collection
Donation for defbrillator battery
Donations to Girl Guides
Donation - Mobile Phone for vulnerable person
Donation - contribution towards wheelchair
Donation - Step by Step Partnership
Donation to Hook Busy Bees
Donation to Hook Village Nursery -
Donation - Graham Fulford Trust - Prostate testing||£680.00
£970.00
£152.21
£13.50
£221.00
£1,079.0
0
£104.80
£300.00
£263.98
£47.98
£250.00
£500.00
£150.00
£150.00
£5,063.3
4| |---|---|---| |||**£24,034**
**.09**| |||| ## **Hook & Odiham Lions Club** ## **Notes to the financial statements** ## **1 Accounting policies** ## **Basis of accounting** These financial statements have been prepared under the historical cost convention, the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) and with the Charities Act 2011. The following principal accounting policies have been applied: ## **Offsetting** There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP. ## **Fund Accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subject to restrictions on their expenditure as imposed by a donor or grant provider. 11 ## **Incoming Resources** All incoming resources are included in the statement of financial activities on a receipts basis. **Resources Expended** Charitable expenditure includes those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity. ## **2 Trustees Remuneration and Related Party Transactions** All trustees gave their time voluntarily and received no remuneration nor benefits from the charity. ## **3 Taxation** The charity is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges for the year have arisen in the charity. ## **Hook & Odiham Lions Club** ## **4 Events Account** An Events Account was set up in 2018 to allow for transactions for both income and expense of specific charitable fundraising. It was agreed by our members that at the conclusion of each event any profits were to be divided between Charity and General accounts by 90% to Charity and 10% to General. The General Account allows for the purchase of club equipment and for repairs etc. As the Events Account is reduced to zero after each event, it has not been detailed within the scope of this report ## **Events Account** **Funds** Funds **2023** 2022 **£** £ Funds before allocation to other accounts 4,450 2,948 ## **5 Charitable Income other than fund raising events** 12 **Funds** Funds **2023** 2022 **£** £ Windsor Horse Ride (support for Windsor Lions) Nil 400 Hook Fun Run (Marshalling support for event) 500 Nil Door to door deliveries for Parish Council Nil 500 The proceeds from these support activities are allowed by our constitution to be used to offset our member subscriptions – two per year. **2023** 2022 **Funds** Funds **£** £ Local Government Grant 1,999 3,000 Refunds of Gift Aid from HMRC for 2022/2023 1,913 1,029 **6 Fines and profits from raffles during meetings Funds** Funds **2023** 2022 **£** £ Fines Nil Nil Profits from raffles 63 Nil Additional ‘contributions’ to the Admin Fund from members during meetings ## **7 Governance Costs** **Funds** Funds **2023** 2022 **£** £ International, District and Zone subscriptions 1,324 987 Licence for door-to-door collections 20 20 Licences Nil Nil 13 ## **Hook & Odiham Lions Club** ## **8 Charity Funds** **Brought Forward Income Expenditure Carried Forward £ £ £ £ Previous year: 18,544 15,854 20,551 13,847 Current year 13,847 27,729 28,086 13,553** 14 ## **Trustees’ Annual Report for the period** ## **From July 1[st] 2022 Period start date** **To 30[th] June 2023 Period end date** ## **Charity name: Hook & Odiham Lions (CIO)** ## **Charity registration number: 1176812** ## **Objectives and Activities** ||**SORP**
**reference**|| |---|---|---| |**Summary of the**
**purposes of the**
**charity as set out in**
**its governing**
**document**|**Para 1.17**|**We aim to serve our local community**
**by raising money to aid local**
**individuals and local organisations in**
**need of fnancial support**| |**Summary of the main**
**activities in relation**
**to those purposes for**
**the public beneft, in**
**particular, the**
**activities, projects or**
**services identifed in**
**the accounts.**|**Para 1.17**
**and 1.19**|**Our main fundraising events are The**
**Spooktacula, a frework event in**
**Odiham, The Hook Village Show and our**
**Christmas collections in Hook, Odiham**
**and Hartley Wintney**| |**Statement confrming**
**whether the trustees**
**have had regard to**
**the guidance issued**
**by the Charity**
**Commission on public**
**beneft**|**Para 1.18**|**Our Trustees are aware of the guidance**
**issued by the Charity Commission. All**
**of our expenditure and charitable**
**donations are discussed and approved**
**at our monthly Business Meetings by**
**our members.**| 15 **Additional information (optional)** ## **You may choose to include further statements where relevant about:** ||**SORP**
**reference**|| |---|---|---| |**Policy on grant**
**making**|**Para 1.38**|**It is the Club’s policy to apply funds in**
**accordance with the terms of the Clubs’**
**Constitution and to make grants to**
**causes where the Club believes that its**
**contribution will make a diference.**
**The Club will only make grants in**
**furtherance of its charitable objects**
**and in particular will apply at least 90%**
**of the funds per annum to local**
**charitable needs with the remaining**
**funds for international aid as the needs**
**arise, except in specifc cases of**
**disaster appeals where the funds**
**raised must go (through Lions Clubs**
**International Foundation) to the**
**detailed cause.**
**The Club would not normally support**
**applications from large national**
**charities (unless it is from and for the**
**local branch use) or charities dedicated**
**to issues deemed by the Club to be**
**already well funded.**
**The Club is prepared to work with other**
**local charitable organisations to fund**
**initiatives beyond the fnancial scope of**
**a single organisation.**
**The club receives requests for funds**
**from many local organisations each**
**year (e.g. schools, local charities, local**
**authority departments etc) and it is the**
**policy of the club that unless there are**
**exceptional circumstances only those**
**appeals made in advance of**
**expenditure are to be considered.**
**The Club will consider each application**
**for support, whether from previous**
**recipients of grants or from previously**
**unsuccessful applicants on their own**
**merits and whilst the Club will have**
**regard to the outcome of previous**
**grants, any new application will not**
**receive preferential or adverse**
**consideration.**
**When, the Club approves a grant, in**
**some instances and for a variety of**
**reasons the obligation is not taken up**
**immediately by the intended recipient.**| 16 |||**It is the Club’s policy that the**
**Community Services Committee (CSC)**
**regularly review outstanding**
**obligations and if such obligations are**
**not taken up by the intended recipient**
**within twelve months of the date the**
**obligation is made then the CSC may**
**terminate the obligation without**
**prejudice to future requests by the**
**intended recipient.**
**It is The Club’s policy to monitor at**
**their discretion, all grants made.**
**Where the grant is for an extended**
**period, project progress should be**
**reported by the grant recipient on a**
**regular basis.**| |---|---|---| |**Policy on social**
**investment including**
**program related**
**investment**|**Para 1.38**|| |**Contribution made by**
**volunteers**|**Para 1.38**|| |**Other**||| ## **Achievements and Performance** **SORP reference** 17 |**Summary of the main**
**achievements of the**
**charity, identifying**
**the diference the**
**charity’s work has**
**made to the**
**circumstances of its**
**benefciaries and any**
**wider benefts to**
**society as a whole.**|**Para 1.20**|**We held a very well attended Prostate**
**Cancer Testing event where 200 men**
**were invited to give blood tests for PSA**
**readings. When analysed, these tests**
**identifed 2 people who were at serious**
**risk of developing cancer with no other**
**indications of their condition.**
**We have commenced ofering**
**assistance to people who are struggling**
**to pay their energy bills due to increase**
**in tarifs from the energy suppliers.**
**We are working closely with food banks**
**and their customers to ofer fnancial**
**support for those in need**|| |---|---|---|---| ## **Additional information (optional)** **You may choose to include further statements where relevant about:** |**Achievements against**
**objectives set**|**Para 1.41**|| |---|---|---| |**Performance of**
**fundraising activities**
**against objectives set**|**Para 1.41**|| |**Investment**
**performance against**
**objectives**|**Para 1.41**|| 18 **Other** ## **Financial Review** |**Review of the**
**charity’s fnancial**
**position at the end of**
**the period**|**Para 1.21**|**Our revenues for the year 2022/23 are**
**at a satisfactory level to cover our**
**expected donations for the year**| |---|---|---| |**Statement explaining**
**the policy for holding**
**reserves stating why**
**they are held**|**Para 1.22**|**We only hold sufcient money at the**
**bank to cover our expected expenditure**
**for the following year**| |**Amount of reserves**
**held**|**Para 1.22**|**At the end of our fnancial year**
**2022/2023 we held circa 14k in our**
**Charity Account**| |**Reasons for holding**
**zero reserves**|**Para 1.22**|| |**Details of fund**
**materially indefcit**|**Para 1.24**|| |**Explanation of any**
**uncertainties about**
**the charity continuing**
**as a going concern**|**Para 1.23**|**None**| ## **Additional information (optional)** ## **You may choose to include further statements where relevant about:** |**The charity’s principal**
**sources of funds**
**(including any**
**fundraising)**|**Para 1.47**|**Hook Village Show, Spooktacula**
**(frework event) held in Odiham and**
**our Christmas collections Donations**
**from the public**| |---|---|---| |**Investment policy and**
**objectives including**
**any social investment**
**policy adopted**|**Para 1.46**|| |**A description of the**
**principal risks facing**
**the charity**|**Para 1.46**|| 19 **Other** ## **Structure, Governance and Management** |**Description of**
**charity’s trusts:**||| |---|---|---| |**Type of governing**
**document**
**(trust deed, royal**
**charter)**|**Para 1.25**|**Constitution**| |**How is the charity**
**constituted?**
**(e.g unincorporated**
**association, CIO)**|**Para 1.25**|**CIO**| |**Trustee selection**
**methods including**
**details of any**
**constitutional**
**provisions e.g.**
**election to post or**
**name of any person or**
**body entitled to**
**appoint one or more**
**trustees**|**Para 1.25**|**Election by Club members**| ## **Additional information (optional)** **You may choose to include further statements where relevant about:** |**Policies and**
**procedures adopted**
**for the induction and**
**training of trustees**|**Para 1.51**|| |---|---|---| |**The charity’s**
**organisational **||**We are part of the world-wide Lions**
**International Organisation**| 20 |**structure and any**
**wider network with**
**which the charity**
**works**|**Para 1.51**|| |---|---|---| |**Relationship with any**
**related parties**|**Para 1.51**|| |**Other**||| ## **Reference and Administrative details** |**Charity name**|**Hook & Odiham Lions CIO**| |---|---| |**Other name the**
**charity uses**|| |**Registered charity**
**number**|**1176812**| |**Charity’s principal**
**address**|| ||| ## **Names of the charity trustees who manage the charity** |**1**
**2**|**Trustee name**|**Ofce (if any)**|**Dates acted if not**
**for whole year**|**Name of person**
**(or body) entitled**
**to appoint**
**trustee (if any)**| |---|---|---|---|---| ||**Terry**
**Cheesman**|**Health & Safety**||| ||**Alyson Euridge**|**Welfare**||| 21 |**3**
**4**
**5**
**6**
**7**
**8**
**9**
**10**
**11**
**12**|**Jeremy (Mark)**
**Hazell**|**Membership**||| |---|---|---|---|---| ||**Kevin Oliver**|**Secretary**||| ||**Graham**
**Botwright**|**Treasurer**||| ||**Judith**
**Goodchild**|**President**||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Corporate trustees – names of the directors at the date the report was approved** **Director name** ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for**
**whole year**|| |---|---|---| |||| |||| |||| |||| 22 **Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** 23 **Reason for non-disclosure of key personnel details** ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair, etc)**
**Date**||| |---|---|---| |||| ||**Judith Goodchild**|**Graham Botwright**| |||| ||**President**|**Treasurer**| ||**10.10.2023**|| ||**10.10.2023**|| 24 ## Hook & Odiham Lions Club CIO Annual Report and Accounts for the year ended 30[th] June 2023 Charity Number: **1176812** 1 ## **Hook & Odiham Lions Club** ## **Annual Report and Accounts for the year ended 30[th] June 2023** ## **Contents** Reference and Administrative Information............................................ .............. 3 Trustees' Report ................................................................................................... 4 & 5 Independent Examiner’s Report ...................................................................................................................... ..... ....6, Statement of Financial Activities .................................................................................................................. ............. 7, 8 Details of Charitable Donations..............................................................................9 Notes to the Financial Statements .............................................................................................................. ................10, 11, 12 TAR …………………………………………………………………………………………………………… …………… 13 - 21 2 ## **Hook & Odiham Lions Club** ## **Reference and Administrative Information** ## **Charity Name** Hook & Odiham Lions Club _The charitable services provided by our Club are best reflected by our commitment to people in our local area and in other parts of the world who need help. We are part of the world-wide organisation known as Lions International and are bound by their accepted code of ethics. We are, however, free to act autonomously to help others as agreed by our members. We are self supporting by each member making bi-annual subscriptions to support our work both within our local zone, district, multi district and Lions Club International. All members of our local area may become Lions regardless of ethnicity, race, religion, gender or standing within the community._ ## **Charity Number** 1176812 ## **Trustees** Judith Goodchild (President) Kevin Oliver (Secretary) Graham Botwright (Treasurer) Terrence Cheesman Alyson Euridge Mark Hazell Bankers – Lloyds, Fleet Road, Fleet, Hampshire ## **Principal Office** 11, Campion Way Hartley Wintney Hook Hampshire RG8TL ## **Independent Examiner** John C Geering FFA, ACIE 11 Glen Road Fleet 3 GU51 3QS ## **Hook & Odiham Lions Club** ## **Trustees’ Report** The trustees present their annual report on the affairs of the charity together with the financial statements for the year ended 30 June 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity’s constitution, applicable law and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102). ## **Objectives and Activities** We aim to provide help and support primarily in our local area to those who are either in financial difficulty or who need our assistance for their own individual charitable needs or for activities in helping others within the community. Often the recipients of our support receive little or no help for their own specific purposes from government or local authorities. We also respond to appeals from Lions International to help people in other countries as a result of disaster where the money we give is distributed by Lions in the local areas. We raise money in a number of ways by charitable giving from the general public or from organised events such as village shows, firework displays, raffles, door to door collections and Christmas activities ## **Structure, Governance and Management** Hook & Odiham Lions was first established as a registered charity in 2018. It has formulated strong and long-standing links within the community. The structure of the charity is a Charitable Incorporated Organisation. The committee structure has a President, Treasurer, Secretary and three other trustees who have all been appointed by our club members. Decisions about our charitable donations are, in the first instance, considered by our Welfare Chair together with a team of members from the wider club. Recommendations for donations are made by the Welfare Team at our regular monthly Business meetings where all members are asked to give approval to each recommendation which are ratified by a majority decision. ## **Achievements and Performance** During 2022 - 2023 we have continued to support good causes. Our regular fund-raising events such as Christmas street collections with our sleigh, to the delight of local children and adults alike, have allowed us to make substantial donations. The Hook Village Show, organised by ourselves but supported by the Hook Parish Council, was a great success during July 2022. Whilst this proved to be a huge undertaking we raised a considerable amount of money and we received many communications thanking us for organising a great day out. We attended our annual FunFest event organised in conjunction with other local Lions clubs during June 2023. Several hundred people with special needs, and their siblings / carers, attended this ever-popular event, which is especially for them, where all attractions were paid for from our club’s funds. 4 We assisted Hart Rotary again in June 2023. We were also able to assist at The Hook Fun Run in May 2023. We also attended other events such as ‘Off the Hook’, Fleeting Days and the Odiham Parish Fete. The end of October 2022 saw us once again run our successful Spooktacula event, which combines Halloween celebrations and a Firework Display. ## **Hook & Odiham Lions Club** We have continued to support our local community by supporting Senior Citizens in helping with vouchers at Christmas. We have supported people in new social housing properties by providing new carpeting, local Girl Guides, Hook Village Nursery and we have funded a trip to Marwell Zoo for single parents in the local area. We have supported health projects such as providing testing of over 200 men for Prostate Cancer, Lions Sight Savers, LIBRA and Brain Tumour research. We made several donations to the local Food Banks and to various members of the local community who needed help in times of hardship especially for fuel poverty. We regularly transport food for the Hook Food Bank each week and give financial and practical support for our Community Store who provide over 2000 parcels containing food and toys for local people who are experiencing hardship at Christmas. Globally we supported LCIF by contributing to Disaster Relief funds including Ukraine. The Trustees hereby state, that they have complied with their duty to have due regard to the guidance on public benefit, published by the commission, in exercising their powers and duties. Trustees Responsibilities Charity Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees are required to: (a) select suitable accounting policies and then apply them consistently; (b) make sound judgements and estimates that are reasonable and prudent; (c) state whether appointed accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and (d) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Approved by the Trustees and signed on their behalf by: Judith Goodchild (President) Graham Botwright (Treasurer) 5 Date 10.10.2023 Date 10.10.2023 6 CHARITY COMMISSION FOR ENGLAND AND WALES Indapandent examinerfs report on the accounts Section A l￿dePendent Exaininer's Report Report to the trust•• memb•r• of Hoc* & Odiham Lions Club ICIOI On accounta f¢)r th8 year •nd•d June 2023 Charity no Ilf any) 1176812 Set outon pa I r8POrt to Ihe trustees ￿ my examination ofthe 8¢￿UN￿ ofth• al￿8 charity IXh8 TNst'I forth8 y¢ar endgd 31VC612023 R••pon•lbllSU•s and As the charty tnjstees of the Trwt. you are responsible for the preparation ba¥18 ol report of th8 accounts in a¢¢ordance with the requ1￿ments of the Charities Act 2011{￿tr Acri. I report In respect of my exarnination of thg Trust's a¢￿unt¥ ￿rned ou¢ under section 145 of the 2011 Act and in canying out my examination, I have followed the appliCa￿e Dirgdions given by th¢ Charity Ctynml$$￿)n uThJer section 14515llbl of the Act. I have Com￿eted my examinatson. I corfirm that no material matter6 have com& to my attention I low'l in connection with the examination which gives me cause to tk•lieve that in, any maten"81 re¥pe￿.. 8c¢ountng record8 We￿ not kept in accorda￿ wth section 130 of the Act or the accounts do nfA &cord wtth th• att￿nI1￿j r8¢¢rd$ Indopondent ox•mln•f• 8tatsment I hav& no con￿M8 and havg com? acro￿ llo other matters in connection th the examination to which attenb'on Bhoukl b8 drawn in order t9 an8￿9 a pr¢Jper understanding ofthts acthunts to Èe reached. ' Pl68se d819te the %svrds in Ihe braGkels rfthey do nol apply. Sluned: 21.10.23 N8m•: John Chri8top ering R•l•vant profo88lono1 quallfirAtlonlsl or body lil anyl: Fellow of the Instituto tsf Finawal Accountants 11 Glan Road, Fl*t, Hampshire. GU51 3QS IER Octob•r 2018 **Hook & Odiham Lions** **No (if any)** **CC16a** ## **Receipts and payments accounts** **For the period** 01/07/2022 **from** **To** 30/06/2023 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|| |---|---|---|---|---|---|---|---| |FundraisingIncome|**21,136**||**-**
**1,999**
**-**
**-**
**840**
**1,046**
**138**|**-**|**21,136**
**1,913**
**1,999**
**4,969**
**1,520**
**-**
**840**
**1,046**
**1,500**
**-**
**138**|**10,489**|| |Refunds - HMRC|**1,913**|||||**1,030**|| |Local Governmentgrants|**-**|||**-**||**3,000**|| |Donations received|**4,969**|||**-**||**9,341**|| |Refunds Received|**1,520**|||**-**||**68**|| |**ADMINISTRATION**|**-**|||**-**||**-**|| |Members Subscriptions|**-**|||**-**||**911**|| |Social Events||||**-**||**899**|| |Assistance at Events|**1,500**|||||**1,400**|| |Deliveryof leaflets||||||**500**|| |Other Administration
**_Sub total_**_(Gross income for_
_AR)_|**-**|||**-**||**-**|| ||
**31,038**||**4,023**|**-**|**35,061 #**|**27,638**|-| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||**-**
**-**|**-**|**-**
**-**|**-**|| ||**-**|||**-**||**-**|| |**_Sub total_**|**-**||**-**
**4,023**
**-**
**1,515**
**1,238**
**602**
**432**
**3,788**
**-**
**3,788**
**235**|**-**|**-**|**-**|| |**_Total receipts_ **
**A3 Payments**|||||||| |||||**-**|**35,061**|**27,638**|| ||||||||| |FundraisingExpenditure|**4,028**|||**-**|**4,028**
**24,058**
**-**
**-**
**1,515**
**1,238**
**602**
**432**|**4,104**|| |Charitable donations andgrants|**24,058**|||**-**||**20,030**|| |Refund of stallholders fee||||**-**||**-**|| |**ADMINISTRATION**||||**-**||**-**|| |Lions International Dues||||**-**||**947**|| |Social activities||||||**880**|| |Licences Etc.||||**-**||**-**|| |Other Admin costs||||**-**||**1,062**|| |**_Sub total_ **|**28,086**|||**-**|**31,874**|**27,023**|| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| |Purchase of equipment|**1,285**|||**-**|**1,285**
**-**|**295**|| |||||||**-**|| |**_Sub total_ **|**1,285**|||**-**|**33,158**|**295**|| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| |||||**-**|**33,159**|**27,318**|| ||||||||| ||**1,667**|||**-**|**1,902**|**320**|| ||||**-**
**4,127**|**-**|||| ||**23,743**|||**-**||**27,869**|| ||**25,410**||**4,362**|**-**|**29,772**|**27,869**|| 8 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|General Fund
Administration
Fund
Charity Fund
Events Fund
Charter Fund
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|General Fund
Administration
Fund
Charity Fund
Events Fund
Charter Fund
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||||**13,553**||**-**||**-**| ||||**4,450**||**-**||**-**| ||||**7,620**||||| ||||||**4,010**||| ||||||**138**||**-**| ||||25,624||4,148||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due (optional)**| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||Signature||Print Name
G.Botwright
Treasurer - Hook & Odiham Lions||||| ||||||||Date of approval| ||||G.Botwright
Treasurer - Hook & Odiham Lions||||3rd August 2023| 9 ## **DETAILS OF CHARITABLE DONATIONS July 2022 - Jun 2023** ||**Unr**| |---|---| |Donation to Lions Community Store|£223.00| |Donation - Community Store for ECR report|£136.00| ||£1,000.0| |Donation to Lions Community Store for Christmas food parcels / gifts|0| |Donation to LCI for Brain Tumour Research|£400.00| |Donation to LCI for LIBRA|£150.00| |Donation to LCI for Sight Savers|£500.00| ||£1,000.0| |Donation to LCIF - Disaster Relief Fund|0| ||£1,000.0| |Donation to LCIF for disaster relief|0| |Donation to Ukraine Disaster Fund|£500.00| |Donation to Bluebell Café for Christmas party|£100.00| |Donation to Hartley Wintney Care group for Christmas party|£100.00| |Donation to dementia café for food|£50.00| |Donation to St.Johns Parish Church Hook for Christmas party|£225.00| |Donation to Sunfower café for Christmas party|£100.00| |Donation to St Johns Church Hartley Wintney|£250.00| ||£2,000.0| |Donation for the purchase of vouchers for Christmas|0| |Donation to District Governors charity|£250.00| |Donation to Hartley Wintney Explorer Scouts - assistance at HVS|£333.00| |Donation to Hook Explorer Scouts - assistance at HVS|£167.00| |Donation - Hart Social Circle (formely 'We are Social') help at HVS|£750.00| |Donation to Odiham & Hook Rotary for assistance at Hook Village Show|£500.00| |Donation - Hart Foodbank - Mobile Larder|£250.00| |Donation to Hook Food Bank|£220.00| |Donation to Lions Funfest fund for 2023 event|£400.00| ||£1,635.0| |Payment for trip to Marwell Zoo|0| ||£1,803.0| |Donations for fuel poverty|0| |Donation - Pamper packs|£46.28| 10 |Donation - re-decorating costs - client moving to HW
Donation - Payment for replacement cookers
Donation - van hire for removals
Donation -for kettle
Donation - Council Tax payment
Donation - payments for carpet ftting
Donation - Fleet Citizens Advice for Mental Health week collection
Donation for defbrillator battery
Donations to Girl Guides
Donation - Mobile Phone for vulnerable person
Donation - contribution towards wheelchair
Donation - Step by Step Partnership
Donation to Hook Busy Bees
Donation to Hook Village Nursery -
Donation - Graham Fulford Trust - Prostate testing||£680.00
£970.00
£152.21
£13.50
£221.00
£1,079.0
0
£104.80
£300.00
£263.98
£47.98
£250.00
£500.00
£150.00
£150.00
£5,063.3
4| |---|---|---| |||**£24,034**
**.09**| |||| ## **Hook & Odiham Lions Club** ## **Notes to the financial statements** ## **1 Accounting policies** ## **Basis of accounting** These financial statements have been prepared under the historical cost convention, the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) and with the Charities Act 2011. The following principal accounting policies have been applied: ## **Offsetting** There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP. ## **Fund Accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subject to restrictions on their expenditure as imposed by a donor or grant provider. 11 ## **Incoming Resources** All incoming resources are included in the statement of financial activities on a receipts basis. **Resources Expended** Charitable expenditure includes those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity. ## **2 Trustees Remuneration and Related Party Transactions** All trustees gave their time voluntarily and received no remuneration nor benefits from the charity. ## **3 Taxation** The charity is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges for the year have arisen in the charity. ## **Hook & Odiham Lions Club** ## **4 Events Account** An Events Account was set up in 2018 to allow for transactions for both income and expense of specific charitable fundraising. It was agreed by our members that at the conclusion of each event any profits were to be divided between Charity and General accounts by 90% to Charity and 10% to General. The General Account allows for the purchase of club equipment and for repairs etc. As the Events Account is reduced to zero after each event, it has not been detailed within the scope of this report ## **Events Account** **Funds** Funds **2023** 2022 **£** £ Funds before allocation to other accounts 4,450 2,948 ## **5 Charitable Income other than fund raising events** 12 **Funds** Funds **2023** 2022 **£** £ Windsor Horse Ride (support for Windsor Lions) Nil 400 Hook Fun Run (Marshalling support for event) 500 Nil Door to door deliveries for Parish Council Nil 500 The proceeds from these support activities are allowed by our constitution to be used to offset our member subscriptions – two per year. **2023** 2022 **Funds** Funds **£** £ Local Government Grant 1,999 3,000 Refunds of Gift Aid from HMRC for 2022/2023 1,913 1,029 **6 Fines and profits from raffles during meetings Funds** Funds **2023** 2022 **£** £ Fines Nil Nil Profits from raffles 63 Nil Additional ‘contributions’ to the Admin Fund from members during meetings ## **7 Governance Costs** **Funds** Funds **2023** 2022 **£** £ International, District and Zone subscriptions 1,324 987 Licence for door-to-door collections 20 20 Licences Nil Nil 13 ## **Hook & Odiham Lions Club** ## **8 Charity Funds** **Brought Forward Income Expenditure Carried Forward £ £ £ £ Previous year: 18,544 15,854 20,551 13,847 Current year 13,847 27,729 28,086 13,553** 14 ## **Trustees’ Annual Report for the period** ## **From July 1[st] 2022 Period start date** **To 30[th] June 2023 Period end date** ## **Charity name: Hook & Odiham Lions (CIO)** ## **Charity registration number: 1176812** ## **Objectives and Activities** ||**SORP**
**reference**|| |---|---|---| |**Summary of the**
**purposes of the**
**charity as set out in**
**its governing**
**document**|**Para 1.17**|**We aim to serve our local community**
**by raising money to aid local**
**individuals and local organisations in**
**need of fnancial support**| |**Summary of the main**
**activities in relation**
**to those purposes for**
**the public beneft, in**
**particular, the**
**activities, projects or**
**services identifed in**
**the accounts.**|**Para 1.17**
**and 1.19**|**Our main fundraising events are The**
**Spooktacula, a frework event in**
**Odiham, The Hook Village Show and our**
**Christmas collections in Hook, Odiham**
**and Hartley Wintney**| |**Statement confrming**
**whether the trustees**
**have had regard to**
**the guidance issued**
**by the Charity**
**Commission on public**
**beneft**|**Para 1.18**|**Our Trustees are aware of the guidance**
**issued by the Charity Commission. All**
**of our expenditure and charitable**
**donations are discussed and approved**
**at our monthly Business Meetings by**
**our members.**| 15 **Additional information (optional)** ## **You may choose to include further statements where relevant about:** ||**SORP**
**reference**|| |---|---|---| |**Policy on grant**
**making**|**Para 1.38**|**It is the Club’s policy to apply funds in**
**accordance with the terms of the Clubs’**
**Constitution and to make grants to**
**causes where the Club believes that its**
**contribution will make a diference.**
**The Club will only make grants in**
**furtherance of its charitable objects**
**and in particular will apply at least 90%**
**of the funds per annum to local**
**charitable needs with the remaining**
**funds for international aid as the needs**
**arise, except in specifc cases of**
**disaster appeals where the funds**
**raised must go (through Lions Clubs**
**International Foundation) to the**
**detailed cause.**
**The Club would not normally support**
**applications from large national**
**charities (unless it is from and for the**
**local branch use) or charities dedicated**
**to issues deemed by the Club to be**
**already well funded.**
**The Club is prepared to work with other**
**local charitable organisations to fund**
**initiatives beyond the fnancial scope of**
**a single organisation.**
**The club receives requests for funds**
**from many local organisations each**
**year (e.g. schools, local charities, local**
**authority departments etc) and it is the**
**policy of the club that unless there are**
**exceptional circumstances only those**
**appeals made in advance of**
**expenditure are to be considered.**
**The Club will consider each application**
**for support, whether from previous**
**recipients of grants or from previously**
**unsuccessful applicants on their own**
**merits and whilst the Club will have**
**regard to the outcome of previous**
**grants, any new application will not**
**receive preferential or adverse**
**consideration.**
**When, the Club approves a grant, in**
**some instances and for a variety of**
**reasons the obligation is not taken up**
**immediately by the intended recipient.**| 16 |||**It is the Club’s policy that the**
**Community Services Committee (CSC)**
**regularly review outstanding**
**obligations and if such obligations are**
**not taken up by the intended recipient**
**within twelve months of the date the**
**obligation is made then the CSC may**
**terminate the obligation without**
**prejudice to future requests by the**
**intended recipient.**
**It is The Club’s policy to monitor at**
**their discretion, all grants made.**
**Where the grant is for an extended**
**period, project progress should be**
**reported by the grant recipient on a**
**regular basis.**| |---|---|---| |**Policy on social**
**investment including**
**program related**
**investment**|**Para 1.38**|| |**Contribution made by**
**volunteers**|**Para 1.38**|| |**Other**||| ## **Achievements and Performance** **SORP reference** 17 |**Summary of the main**
**achievements of the**
**charity, identifying**
**the diference the**
**charity’s work has**
**made to the**
**circumstances of its**
**benefciaries and any**
**wider benefts to**
**society as a whole.**|**Para 1.20**|**We held a very well attended Prostate**
**Cancer Testing event where 200 men**
**were invited to give blood tests for PSA**
**readings. When analysed, these tests**
**identifed 2 people who were at serious**
**risk of developing cancer with no other**
**indications of their condition.**
**We have commenced ofering**
**assistance to people who are struggling**
**to pay their energy bills due to increase**
**in tarifs from the energy suppliers.**
**We are working closely with food banks**
**and their customers to ofer fnancial**
**support for those in need**|| |---|---|---|---| ## **Additional information (optional)** **You may choose to include further statements where relevant about:** |**Achievements against**
**objectives set**|**Para 1.41**|| |---|---|---| |**Performance of**
**fundraising activities**
**against objectives set**|**Para 1.41**|| |**Investment**
**performance against**
**objectives**|**Para 1.41**|| 18 **Other** ## **Financial Review** |**Review of the**
**charity’s fnancial**
**position at the end of**
**the period**|**Para 1.21**|**Our revenues for the year 2022/23 are**
**at a satisfactory level to cover our**
**expected donations for the year**| |---|---|---| |**Statement explaining**
**the policy for holding**
**reserves stating why**
**they are held**|**Para 1.22**|**We only hold sufcient money at the**
**bank to cover our expected expenditure**
**for the following year**| |**Amount of reserves**
**held**|**Para 1.22**|**At the end of our fnancial year**
**2022/2023 we held circa 14k in our**
**Charity Account**| |**Reasons for holding**
**zero reserves**|**Para 1.22**|| |**Details of fund**
**materially indefcit**|**Para 1.24**|| |**Explanation of any**
**uncertainties about**
**the charity continuing**
**as a going concern**|**Para 1.23**|**None**| ## **Additional information (optional)** ## **You may choose to include further statements where relevant about:** |**The charity’s principal**
**sources of funds**
**(including any**
**fundraising)**|**Para 1.47**|**Hook Village Show, Spooktacula**
**(frework event) held in Odiham and**
**our Christmas collections Donations**
**from the public**| |---|---|---| |**Investment policy and**
**objectives including**
**any social investment**
**policy adopted**|**Para 1.46**|| |**A description of the**
**principal risks facing**
**the charity**|**Para 1.46**|| 19 **Other** ## **Structure, Governance and Management** |**Description of**
**charity’s trusts:**||| |---|---|---| |**Type of governing**
**document**
**(trust deed, royal**
**charter)**|**Para 1.25**|**Constitution**| |**How is the charity**
**constituted?**
**(e.g unincorporated**
**association, CIO)**|**Para 1.25**|**CIO**| |**Trustee selection**
**methods including**
**details of any**
**constitutional**
**provisions e.g.**
**election to post or**
**name of any person or**
**body entitled to**
**appoint one or more**
**trustees**|**Para 1.25**|**Election by Club members**| ## **Additional information (optional)** **You may choose to include further statements where relevant about:** |**Policies and**
**procedures adopted**
**for the induction and**
**training of trustees**|**Para 1.51**|| |---|---|---| |**The charity’s**
**organisational **||**We are part of the world-wide Lions**
**International Organisation**| 20 |**structure and any**
**wider network with**
**which the charity**
**works**|**Para 1.51**|| |---|---|---| |**Relationship with any**
**related parties**|**Para 1.51**|| |**Other**||| ## **Reference and Administrative details** |**Charity name**|**Hook & Odiham Lions CIO**| |---|---| |**Other name the**
**charity uses**|| |**Registered charity**
**number**|**1176812**| |**Charity’s principal**
**address**|| ||| ## **Names of the charity trustees who manage the charity** |**1**
**2**|**Trustee name**|**Ofce (if any)**|**Dates acted if not**
**for whole year**|**Name of person**
**(or body) entitled**
**to appoint**
**trustee (if any)**| |---|---|---|---|---| ||**Terry**
**Cheesman**|**Health & Safety**||| ||**Alyson Euridge**|**Welfare**||| 21 |**3**
**4**
**5**
**6**
**7**
**8**
**9**
**10**
**11**
**12**|**Jeremy (Mark)**
**Hazell**|**Membership**||| |---|---|---|---|---| ||**Kevin Oliver**|**Secretary**||| ||**Graham**
**Botwright**|**Treasurer**||| ||**Judith**
**Goodchild**|**President**||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Corporate trustees – names of the directors at the date the report was approved** **Director name** ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for**
**whole year**|| |---|---|---| |||| |||| |||| |||| 22 **Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** 23 **Reason for non-disclosure of key personnel details** ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair, etc)**
**Date**||| |---|---|---| |||| ||**Judith Goodchild**|**Graham Botwright**| |||| ||**President**|**Treasurer**| ||**10.10.2023**|| ||**10.10.2023**|| 24 ## ## ## ##