Trustees’ Annual Report for the period
From 01.04.24 To 31.03.25
Charity name: Friends of Woodbridge Library (FOWL)
Charity registration number: 1176811
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charitable objectives are to advance the education of the public by promoting the use of Woodbridge Library for the benefit of the residents of Woodbridge and the surrounding areas. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
FOWL organises events and activities in accordance with its charitable objectives, and raises funds to support these. Music, art, drama and literature base events are held during the year aimed at both adults and children in the local community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees comply with their statutory obligations and show due regard to the commission's public benefit guidance in exercising their powers and duties to which the guidance is relevant. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | FOWL volunteers make a significant contribution to the success of our numerous fund raising events throughout the year as well as supporting Library events such as the Reading Quest. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | These events are welcomed by the public and from comments received state that attending and participating is beneficial to their well-being. Our newsletter is circulated to our 300+ members containing information regarding FOWL activities and fundraising initiatives, as well as an invitation to forthcoming public events |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | For the financial year under review, we have generated income of £4,246.69 through hosting events both at lunchtime and evenings. These events are run and managed by the FOWL Events Group. Feedback from those attending these events has shown that they not only raise awareness of FOWL and its activities but also contributes to the wellbeing of attendees. During the year under review we completed the refurbishment of the children's library following our successful fundraising activities. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | With no ongoing financial commitments FOWL has no policy for holding reserves. However, adequate funds will always be in place to cover any committed expenditure. |
| Amount of reserves held | Para 1.22 | £18,476.71 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sources of income for this financial year have been donations (£398.53), as well as fundraising events (above) and a grant of £1,000 from Woodbridge Town Council. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The inability to raise funds by holding fundraising events would be a significant risk that would impact upon those using the Library. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
none | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are generally elected at Annual General Meetings. Occasionally a trustee may be co-opted with agreement of current trustees. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Friends of Woodbridge Library |
|---|---|
| Other name the charity uses | FOWL |
| Registered charity number | 1176811 |
| Charity’s principal address | Woodbridge Library New Street Woodbridge, Suffolk IP12 1DT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John Whitehead | Chair | Elected Oct 2024 | ||
| Anne Gartley | Secretary | Co-opted Jan 2025 | ||
| Barbara De Vita | Treasurer | |||
| SallyBull | ||||
| Greg Walsh | Chair, Events Committee |
Elected Oct 2024 | ||
| Christine Webber | ||||
| Jill Whitehead | Elected Oct 2024 | |||
| Helen Scrivener | Suffolk Libraries | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
eclarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) John Whitehead Full name(s) John Whitehead Position (eg Chair Secretary, Chair, etc) Date 12/08/2025
FRIENDS OFWOODBRIDGE LIBRARY Charity Registration N: 11768111 Flnanclal Report @315tMarch 2025 I IncomeandEx enditure, April 2024-March 2025 April 2023-March 2024 . Evening Events including sales of refreshments Lunctime Concerts (donations) Hot Drinks Sales BT Donations, Grants, HMRC refund of Gift Aid on donations Cheque/Cash Donations to include sales of donated items Raffles, competitions FOWL merchandise/misc 3,597.54 £ . 649.15 £ 113.95 £ 1,350.97 733.85 140.00 6,233.16 £ . 9,735.01 398.53 £ 479.00 £ 4.00 £ 818.28 530.00 30.00 Total Income 11,475.33 £ 13,338.11 ndi Events Costs Projects- Children's Library Projects~ Daisy donation, Summer Reading Quest, Water machine, Digital Life Skills course, Newspaper Subscription, Urn Drinks supplies .FOWL costs-stationery items GiftAid repayment Petycash Total Expendlture 2,155.26 £ 14,635.98 £ 392.31 . 2,620.00 1,081.85 £ 144.14 £ 43.74 £ 2,500.00 22.18 20,583.15 £ 319.25 197.27 40.00 3,568.83 In bank Petty cash Total Assets 18,389.68 £ 78.03 £ 18,467.71 £ 27,484.321. 100.21 27,584.53 2024 Balance Income Expenditure Total Assets 27,584.53 () LL4) L&IW- 11,475.33 Il £, 20,583.15 - 18,476.71 (4 bls IL,Soq.3% 8 lo?.èl If LklG. So 3-0(o$ia£