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2021-12-31-accounts

TRUSTEES’ ANNUAL REPORT FOR THE PERIOD: 1 JANUARY 2021 TO 31 DECEMBER 2021

REFERENCE AND ADMINISTRATION DETAILS

Charity name:

THE UNITED CHURCH OF ST MARK

Other names charity known as:

ST MARK’S CHURCH

Registered charity number: 1176784

Charity’s Principal address: Great Tattenhams Epsom Downs Surrey KT18 5RB

Names of Trustees

1
2
3
4
5
6
7
8
9
10
11
12		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body) entitled to
appoint trustee (if any)
COLIN BATTY CHAIRMAN AND
CHURCHWARDEN
DES WILLIAMSON MINISTER
MARTIN TRENAMAN TREASURER
JOHN MILLER STEWARD
JANET WILLOCK STEWARD
MARK ROBINSON CHURCHWARDEN
MEL BRACEY SAFEGUARDING OFFICER
LIZ TOWNSEND CHILDREN’S AND FAMILIES’
WORKER
KEITH NELSON
SHEILA BATTY
DAVID WILLOCK
ROSALYN BIRCH

13 RACHEL RUDDMORE 14 EMMA SEARS

All trustees served for the year the report covers

STRUCTURE GOVERNANCE AND MANAGEMENT

Type of governing document:

Constitution 30 April 2017

How the charity is constituted:

Association

Trustee selection method:

Elected by membership

OBJECTIVES AND ACTIVITIES

Objects of charity:

To advance the Christian Faith in the local community, by

The Church would not exist without the contribution made by members who volunteer their time. Volunteers provide time in all areas of the church’s activities, including governance.

Policy on Safeguarding

The Church has a Safeguarding Policy that is agreed by the Trustee’s every year. In accordance with the Church of England Safeguarding Policy and the Methodist Church Policy, the church is committed to the safeguarding, care, and nurture of everyone within our community.

All Trustees, and volunteers that work with children and vulnerable adults are required to be trained in safeguarding best practice through the Church of England or Methodist Church.

ACHIEVEMENTS AND PERFORMANCE IN 2021

Activities of the church continued to be impacted in 2021 by the coronavirus pandemic. The main income generating activities started to commence in May 2021.

Messy Church

Monthly worship for children and their families during term time including activities, worship and a meal. Messy Church started the year meeting online before physical activities resumed later in the year.

Messy Munchkins

After starting the year meeting online, physical activities recommenced later in the year.

Messy Bundles

A weekly meeting place for parents and carers and babies for support and friendship recommenced physical activities during 2021.

Worship

A varied pattern of worship is provided which requires a great deal of preparation by Rev Des Williamson and the Worship team. The team plans and reviews our services of worship, looks at what works well in our services, how they can be improved, or done differently. Many people are involved in our worship including preachers and worship leaders, musicians, singers and projector and sound operators.

Pastoral

The church pastoral team cares for those in need, they meet together to share concerns to make sure the right support is provided to those who need it. The team visits elderly, housebound, the sick and bereaved and anyone who would value a listening ear.

Community Cinema

Films are shown mostly on Sunday evenings in the winter months, in Autumn 2021 6 screenings took place.

Tattenhams Market

In 2021 the Market was held on 4 occasions.

Charitable donations

In 2021 over £1,700 was raised for local, national and overseas charities. More details are included in the financial report.

FINANCIAL REVIEW

1. The Coronavirus continued to have an impact on the church’s finances in 2021.

The main income generating activities of the church did not start to take place until May, so less than a full year of income was generated by them.

Unsurprisingly a deficit was recorded in the general fund in 2021 of £16,793.

2. Parish Share and Circuit Assessment

The Diocese continue to discount our parish share by the approximate value of the Circuit assessment so we are not penalised financially for being a united church.

The parish share payable in 2021 was the same level as 2020, but in 2020 financial support was provided by the Diocese. This was not in place in 2021, so the Parish Share that was payable in 2021 was £5,750 more than in 2020. The total paid in 2021 was £65,317.

3. Planned giving

The overall planned giving decreased for the second year running, by £1,143 (3.5%).

The church does not receive any funding from the government or other statutory body. The church running costs are approximately £1,500 per week, and this needs to be financed by giving, donations and the church’s income generating activities (eg hall hire, Market and Community Cinema).

We are grateful to the generosity of church members who are in one of our planned giving schemes and give regularly for the work of the church.

I would urge you to join other members of the church who give in one of our planned giving schemes, if you do not already do so.

Parish Giving Scheme

The Parish Giving Scheme at St Marks continues to be the most efficient way to give, both for the giver and church administration. There are currently 20 givers who give this way, including regular giving to the CFW fund. Givers agree for their giving to St Marks to be collected by direct debit which is passed to the church a few days later with gift aid added. Givers also have the opportunity for their giving to increase with inflation once a year, and the majority of PGS givers opt for this which enables the church’s income to grow each year. All members of the church are encouraged to give through the scheme.

Details of the Parish Giving Scheme can be found by following the link from the giving page on the Church website.

4. Tax recovered

The amount the church is able to recover in 2021 was 25p for every £1 of gift aided income.

A total of £8,935 was recovered for the General Fund from planned giving as well as some donations, including card donations made in church and online. This includes £716 recovered through the Small Donations Scheme. A further £2,803 was recovered for the CFW Fund from CFW giving and donations.

Total tax recovered in 2021: £11,738

5. Donations

Donations from groups who use the church building were reduced due to activities being severely affected in 2021. Donations to the General Fund in 2021 was £6,445, including:

Sing (Community Choir) £640

Food Club £1,000

The remaining donations were from individuals including 2 donations of £1,000.

6.

Charitable Donations

The following donations were made to charitable organisations, either through fundraising events, collections at services, or from church funds:

Circuit Connexional Funds £125 St Bede’s School £100

An amount of £240 is also donated to the Bible Reading Fellowship, the umbrella organisation behind Messy Church, from Messy Church contributions.

Over £1,500 was raised for Christian Aid from the Christian Aid Quiz, which was held online in 2021.

7.

Tattenhams Market

The Market was launched in October 2012, a monthly market with external stallholders paying a fee to have a table (£10 per month). The Church provides refreshments.

The market continued to be affected by restrictions in 2021, it took place on 4 occasions. The total proceeds was £1,529 (£697 in 2020), of this £809 was taken from refreshments, and the remainder from stallholder fees.

8.

St Mark’s Community Cinema

The Cinema was also affected by restrictions in 2021. A total of 6 screenings took place from October to December (7 in 2020), a total of £530 (£817 in 2020) was received from

donations and refreshments (less expenses). A further £129 was received on gift aid claimed on Cinema donations through the Gift Aid Small Donations Scheme.

9. Messy Church and Messy Munchkins

Messy Church (monthly) has been running at St Marks since 2009, and Messy Munchkins (weekly) was added in 2017.

Both activities were able to take place for part of 2021.

The combined net income from these groups was £590 in 2021.

10. Income from Investments

The Church receives interest at differing rates for funds invested.

Invested with Value of investment
£ 31/12/21		 Interest rate in 2021
Cambridge and Counties
Bank		 85,072 1.00%
Skipton BS 41,000 0.35%
Total interest income in 2021, £982 (£1,488 in 2020).

All institutions that hold church funds are protected by the Financial Services Compensation Scheme, which offers protection of up to £85,000 in case of occurrences that prevent the institution honouring requests to withdraw funds.

11. Fees from Weddings and Funerals

The Church receives fees for Banns and a proportion of fees from Weddings and Funerals. In 2021 fees were received for 3 Banns (1 in 2020), and 4 Funerals (9).

Additionally, a sum of £186 was received from the Diocese. Following a change to the way fees from Funerals held at a crematorium in 2021 are distributed to parishes, it was agreed that a sum should be redistributed to parishes based on the number of funerals conducted.

Total fees received for Church in 2021: £379 (£409 in 2020).

12. Children’s and Families’ Worker (CFW)

Liz Townsend was appointed in September 2008.

In 2021 the regular giving with gift aid provided £13,988 (£14,295 in 2020). Income for the Fund was also received from individual donations.

Additionally the following grants were received for the fund:

Methodist Circuit £21,500 Community Foundation for Surrey £10,000

A further £1,267 was received from fundraising, which included £721 from a crowdfunding platform.

The total cost of Children’s and Families’ Work in 2021 was £34,744.

Total income to CFW Fund:

Regular Giving 11,190 Gift Aid 2,803

Grant Funding
Fundraising
One off donations		 31,500
1,267
3,080
49,840
Fund at 31 December 2020
Charged to fund in 2021
Income received in 2021		 16,941.87
-34,744.19
49,840.01
32,037.69

It is important for regular giving to the Fund, in the form of donations and planned giving, to continue and increase in order for this ministry to continue at St Marks.

The ECC has committed to fund Children’s and Families’ Work at St Marks until at least December 2023.

13. Payment received from credit card and debit card

Donations and payments by card can be made in church using a self service giving device. Card giving can also be made from the giving page on the Church website.

A total of £3,820 was received from card payments 2021 (£1,070 in 2020), including £1,823 (£205 in 2020) from the website. The card processing fee for these payments was £58.01 (average fee 1.5%).

14. Other grants received

Church cooker

A grant was received from Surrey CC in 2020 for £1,000 to fund the replacement of the church cooker, so it could be used for community events. Additional work was required to upgrade the electrical wiring, at a cost of £1,450.

Total cost £3,046 (Cooker £1,596 and wiring £1,450)

Financed by:

Grant
Funding from Christmas Together Fund
Donation
Gift Aid on donation		 £1,000
£546
£1,200
£300
£3,046

Church Broadband

A grant was received of £1,134 from Surrey CC to install new broadband in the church building for church and community use.

15. Reserves Policy

This Reserves Policy deals with the following Funds only:

Unrestricted Fund – General Fund

Restricted Fund – Children’s and Families’ Worker Fund

Restricted Fund - Maintenance Fund

Church’s Reserves at 31 December 2021:
Unrestricted Funds - General Fund
Restricted Fund - CFW Fund
Restricted Fund - Maintenance Fund
Policy		 £
65,759
32,038
35,888
133,685

General Fund

We aim to hold sufficient reserves in our general fund to cover 6 months expenditure, ie £42,000.

The Church needs to be able to cover its monthly commitments (eg Parish Share of £5,656 per month), and be in a position to fund future year deficits if necessary of the general fund.

The Church also needs to be in a position to fund any unexpected building maintenance to ensure that all areas of the building remain safe and secure for all users of the building.

Children’s and Families’ Worker Fund

The fund is used to pay the St Mark’s Children’s and Families’ Worker (through the Circuit Payroll) salary, expenses and other CFW costs. Regular giving from the congregation and gift aid is credited to the fund. Total CFW Fund commitments are approximately £3,000 per month.

Regular income to the fund is not sufficient to meet financial commitments. The Church Council has made a commitment to fund the work to December 2023, using the general fund when necessary.

Maintenance Fund

The fund is in place following the original building work completed in 2011.

ECC agreed that the fund can be used to cover essential building maintenance costs. In 2021 a sum of £71 was charged to the fund.

Total Reserves Requirement:

6 months General Fund expenditure
6 months CFW Fund Expenditure
Provision for unscheduled building maintenance		 42,000
17,500
10,000
69,500

THE UNITED CHURCH OF ST MARK

SUMMARY STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDING 31 DECEMBER 2021

Unrestricted
Restricted
TOTAL
Funds
Funds
2020
INCOMING RESOURCES
£
£
£
50,543
35,997
86,540
Voluntary Income
1,514
-
1,514
Activities for generating funds
1,488
-
1,488
Income from Investments
8,137
-
8,137
Church Activities
-
6,731
6,731
Other Incoming Resources
61,681
42,728
104,409
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
71,312
35,627
106,939
Church Activities
250
0
250
Charitable grants and donations
71,562
35,627
107,189
TOTAL RESOURCES EXPENDED
-9,881
7,101
-2,780
NET INCOMING RESOURCES
0
0
0
NET MOVEMENT IN FUNDS
92,433
46,895
139,328
BALANCES B/FWD 1 JANUARY 2021
82,552
53,996
136,548
BALANCES C/FWD 31 DECEMBER 2021		 Unrestricted
Restricted TOTAL
Funds
Funds
2021
£
£
£
48,616
17,310
65,926
2,059
-
2,059
982
-
982
10,251
-
10,251
-
42,089
42,089
61,907
59,398
121,306
78,476
41,583
120,059
225
-
225
78,701
41,583
120,284
-16,793
17,815
1,022
0
0
0
82,552
53,996
136,548
65,759
71,811
137,570

STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDING 31 DECEMBER 2021

TOTAL
2020
£		 Unrestricted
Funds
£
£		 Unrestricted
Funds
£
£		 Restricted
TOTAL
Funds
2021
£
£
£
INCOMING RESOURCES
Voluntary Income
Planned giving:
43,365
Gift Aid donations
12,558
Tax recovered
729
Non gift aid donations
749
Cash collections
623
Messy Church
531
Messy Munchkins
117
Sunday Coffee
27,868
Donations
86,540
Activities for generating Funds
697
Tattenhams Market
817
Community Cinema
1,514
Income from investments
1,206
Interest on Cambridge and
Counties
259
Interest on Skipton BS
13
Interest on National Counties BS
11
Interest on CAF Bank Accounts
1,488
Church Activities
7,728
Hall lettings
409
Fees from weddings and funerals
8,137
Other incoming resources
6,731
Grant funding for CFW Fund
-
Fundraising for CFW Fund
-
Crowdfunding for CFW Fund
-
Funding received for Church
cooker
-
Funding received for Broadband
-
Food Club
-
Christmas Together
6,731
104,409
TOTAL INCOMING RESOURCES		 30,595
8,935
920
898
-
673
149
6,445		 48,616
2,059
982
10,251
0		 11,210
2,803
-
-
217
20
-
3,060
17,310
65,926
-
-
0
2,059
-
-
-
-
0
982
-
-
0
10,251
31,500
546
721
3,046
710
4,262
1,304
42,089
42,089
1,529
530
846
135
-
1
9,872
379
-
-
-
-
-
-
-
61,907 59,398
121,306
TOTAL
2020
£		 Unrestricted
Funds
£
£		 Restricted
TOTAL
Funds
2021
£
£
£
RESOURCES EXPENDED
Church Activities
Ministry:
59,567
Diocesan Parish Share
1,573
Circuit Assessment
489
Vicar's expenses
75
Deanery Synod
116
Other Ministry costs
34,490
Children's and Families' Work
507
Messy Church
90
Messy Munchkins
96,907
Charity Giving:
250
Methodist Connexional Funds
-
St Bede's School
250
Property running costs
905
Building Maintenance
1,120
Equipment and Materials
3,954
Utilities
1,793
Insurance
1,181
Hall cleaning
8,954
Worship:
354
Resources
225
Piano and organ tuning and repair
0
Altar requisites
579
Resourcing and Training
83
Baptism cards, books, and
resources
13
Posters and leaflets
0
Training
23
Lunches and refreshments
107
Other
226
Sundry expenses
3
Stationery and stamps
14
Card fees
60
Bank charge
10
DBC Admin charge
187
Other misc expenses
273
Other resources expended
-
Christmas Together
-
Church cooker
-
Food Club		 65,317
1,399
607
-
248
-
83
-
67,654
125
100
225
385
1,900
3,893
1,816
1,772
9,766
205
75
64
344
111
135
-
129
108
482
-
58
96
10
65
229
-
-
-		 -
-
-
-
-
34,744
217
20
34,981
102,635
-
-
0
225
71
-
-
-
-
71
9,837
-
-
-
0
344
-
-
-
-
-
0
482
-
-
-
-
-
0
229
954
3,046
1,821
-
Church Broadband
-
710
6,531
6,531
107,189
TOTAL RESOURCES EXPENDED
78,701
41,583
120,284
BALANCE SHEET AT 31 DECEMBER 2021
2020
£
£
£
CURRENT ASSETS
85,072
Cambridge and Counties Bank
85,072
3,498
CAF Bank balances
15,170
51,000
Skipton Building Society
41,000
1,401
Debtors and prepayments
1,341
140,971
142,583
CURRENT LIABILITIES
-4,423
Creditors - amounts falling due in one year
-5,013
136,548
NET CURRENT ASSETS
137,570
136,548
TOTAL NET ASSETS
137,570
Represented by
Unrestricted Funds
82,552
General Fund
65,759
Restricted Funds
16,942
Children's and Families' Worker Fund
32,038
35,959
Maintenance Fund
35,888
1,095
Christmas Together Fund
1,445
-
Food Club
2,440
71,811
136,548
137,570
…………………………………
Martin Trenaman MAAT
Treasurer
…………………………………
Colin Batty
Chairman, Ecumenical Church Council
…………………………………
Rev Des Williamson
Minister
………………………………….
Anthony Hallett		 - - 710
6,531
6,531		 710
6,531
6,531
41,583
120,284
£
137,570
137,570
65,759
71,811
137,570
142,583
-5,013
32,038
35,888
1,445
2,440

Independent Examiner

FINANCIAL STATEMENT 2021

2020
£
Income
31,929
Planned giving - GA
9,574
Tax recovered
729
Planned giving - non GA
749
Cash collections
7,005
Other donations
116
Messy Church (net)
441
Messy Munchkins (net)
1,488
Interest
7,728
Hall lettings
409
PCC fees from weddings and funerals
697
Tattenhams Market
817
Cinema
61,681
Total Income
Expenditure
59,567
Parish Share
1,573
Circuit Assessment
489
Vicar expenses
75
Deanery Synod
116
Other Ministry
-
Altar requisites
354
Worship
225
Organist/musicians and tuning
250
Grants and Giving
226
Education Training, mission
365
Maintenance
1,120
Equip and mats
3,954
Utilities
1,793
Insurance
1,181
Cleaning
273
Sundry
71,562
Total Expenditure
-9,881
Surplus/(Deficit) for Year		 2021
£
30,595
8,935
920
898
6,594
-83
673
982
9,872
379
1,529
530
61,824
65,317
1,399
607
-
248
64
205
75
225
482
385
1,900
3,893
1,816
1,772
229
78,618
-16,793

Independent Examiner’s Report to the members/trustees of the Ecumenical Church Council (ECC) of The United Church of St Mark, Tattenham Corner.

I report on the accounts for the year ended 31[st] December 2021.

Respective responsibilities of the ECC and the examiner

The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

Signed

Tony Hallett

8 March 2022

DECLARATION

The trustee’s declare that they have approved the trustee’s report above.

Signed on behalf of the Trustees:

Signatures
Full names COLIN BATTY MARTIN TRENAMAN
Position CHURCHWARDEN TREASURER
Date 17 OCTOBER 2022