# _**TRUSTEES’ ANNUAL REPORT FOR THE PERIOD: 1 JANUARY 2020 TO 31 DECEMBER 2020**_
## _**REFERENCE AND ADMINISTRATION DETAILS**_
**Charity name:**
THE UNITED CHURCH OF ST MARK
**Other names charity known as:**
ST MARK’S CHURCH
**Registered charity number:**
1176784
## **Charity’s Principal address:**
Great Tattenhams Epsom Downs Surrey KT18 5RB
## **Names of Trustees**
|1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||COLIN BATTY|CHAIRMAN AND
CHURCHWARDEN|||
||DES WILLIAMSON|MINISTER|||
||MARTIN
TRENAMAN|TREASURER|||
||JOHN MILLER|STEWARD|||
||JANET WILLOCK|STEWARD|||
||MARK ROBINSON|CHURCHWARDEN|||
||MEL BRACEY|SAFEGUARDING OFFICER|||
||LIZ TOWNSEND|CHILDREN’S AND FAMILIES’
WORKER|||
||KEITH NELSON||||
||SHEILA BATTY||||
|11
12
13
14
15
16|DAVID WILLOCK||||
|---|---|---|---|---|
||ROSALYN BIRCH||||
||RACHEL
RUDDMORE||20/09/2020 –
31/12/2020||
||EMMA SEARS||20/09/2020 –
31/12/2020||
||HAZEL MILLER||01/01/2020 –
20/09/2020||
||ANNE NELSON||01/01/2020 –
20/09/2020||
All trustees served for the year the report covers
## _**STRUCTURE GOVERNANCE AND MANAGEMENT**_
**Type of governing document:**
Constitution 30 April 2017
**How the charity is constituted:** Association
**Trustee selection method:**
Elected by membership
## _**OBJECTIVES AND ACTIVITIES**_
## **Objects of charity:**
To advance the Christian Faith in the local community, by
- Celebration of public worship
- Teaching of Christian faith
- Mission and evangelism
- Pastoral work, including visiting the sick and bereaved
- Provision of facilities with a Christian ethos for the local community, including, but not restricted to the elderly, the young, and other groups with need
- The support of other charities in the UK and abroad
The Church would not exist without the contribution made by members who volunteer their time. Volunteers provide time in all areas of the church’s activities, including governance.
## **Policy on Safeguarding**
The Church has a Safeguarding Policy that is agreed by the Trustee’s every year. In accordance with the Church of England Safeguarding Policy and the Methodist Church Policy, the church is committed to the safeguarding, care, and nurture of everyone within our community.
All Trustees, and volunteers that work with children and vulnerable adults are required to be trained in safeguarding best practice through the Church of England or Methodist Church.
## _**ACHIEVEMENTS AND PERFORMANCE IN 2020**_
All activities of the church were significantly impacted in 2020 by the coronavirus pandemic. Public worship ceased in person in March 2020, but carried on weekly online.
## **Messy Church**
Monthly worship for children and their families during term time including activities, worship and a meal. From March 2020, Messy Church continued to meet monthly online for families.
## **Messy Munchkins**
A weekly activity for pre school children and their families. It stopped meeting due to the pandemic in March 2020.
## **Worship**
A varied pattern of worship is provided which requires a great deal of preparation by Rev Des Williamson and the Worship team. The team plans and reviews our services of worship, looks at what works well in our services, how they can be improved, or done differently. Many people are involved in our worship including preachers and worship leaders, musicians, singers and projector and sound operators.
## **Pastoral**
The church pastoral team cares for those in need, they meet together to share concerns to make sure the right support is provided to those who need it. The team visits elderly, housebound, the sick and bereaved and anyone who would value a listening ear.
## **Community Cinema**
Films are shown mostly on Sunday evenings in the winter months, in 2020 7 screenings took place from January to March.
## **Tattenhams Market**
In 2020 the Market was held on 2 occasions (in February and December).
## **Charitable donations**
In 2020 a total of £2,772 was raised for local, national and overseas charities. More details are included in the financial report.
## _**FINANCIAL REVIEW**_
**1.** The Coronavirus had a significant impact on the church’s finances in 2020. Income generating activities of hall hire, Community Market and Cinema, Messy Munchkins not being able to take place obviously significantly reduced the income for the church. This represented a shortfall of approximately £18,000.
Reduced use of the church building due to the pandemic resulted in approximately £3,300 of savings from reductions in costs of utilities, cleaning and supplies.
Unsurprisingly a deficit was recorded in the general fund in 2020 of £9,881. The impact of the pandemic will continue in 2021.
## **2. Parish Share and Circuit Assessment**
The Diocese continue to discount our parish share by the approximate value of the Circuit assessment so we are not penalised financially for being a united church. In 2020 the original Parish Share payable was £65,317 an increase of £2,930 on the 2019 amount. But due to the pandemic the Diocese was able to provide financial support to parishes, which helped to reduce the financial burden of the pandemic. The total amount of support provided to the church by the Diocese represented a £5,750 reduction to the parish share payable in 2020. The total paid in 2020 was £59,567.
## **3. Planned giving**
The overall planned giving decreased by £4,676 (12.5%).
During the uncertain times of 2020 giving was the only constant source of income and so was very important to the Church. The decrease in giving was due to a reduced number of givers, unrelated to the pandemic.
It is vital for giving to increase each year to match the inevitable increase in church expenditure. If church members do not increase their giving each year the value of their giving to the Church reduces each year. I would urge you to join other members of the church who give in one of our planned giving schemes, if you do not already do so.
## **Parish Giving Scheme**
The Parish Giving Scheme at St Marks continues to be the most efficient way to give, both for the giver and church administration. There are currently 21 givers who give this way, including regular giving to the CFW fund. Givers agree for their giving to St Marks to be collected by direct debit which is passed to the church a few days later with gift aid added. Givers also have the opportunity for their giving to increase with inflation once a year, and the majority of PGS givers opt for this which enables the church’s income to grow each year. All members of the church are encouraged to give through the scheme.
Details of the Parish Giving Scheme can be found by following the link from the giving page on the Church website.
## **4. Tax recovered**
The amount the church is able to recover in 2020 was 25p for every £1 of gift aided income.
A total of £9,574 was recovered for the General Fund from planned giving as well as some donations, including card donations made in church and online. This includes £479 recovered through the Small Donations Scheme. A further £2,984 was recovered for the CFW Fund from CFW giving and donations.
Total tax recovered in 2019: £12,558.
## **5. Donations**
Donations from groups who use the church building were reduced due to activities being severely affected in 2020. Donations to the General Fund in 2020 was £6,888, including:
Brownies £200
The remaining donations were from members of the church including 4 donations over £500.
## **6.**
## **Charitable Donations**
The following donations were made to charitable organisations, either through fundraising events, collections at services, or from church funds:
Circuit Connexional Funds £250 Christian Aid (proceeds from Quiz) £2,137 (approx)
In addition by 31 December a further sum of £145 had been raised by for Water Aid.
An amount of £240 is also donated to the Bible Reading Fellowship, the umbrella organisation behind Messy Church, from Messy Church contributions.
## **7. Tattenhams Market**
The Market was launched in October 2012, a monthly market with external stallholders paying a fee to have a table (£10 per month). The Church provides refreshments.
The market was affected by restrictions in 2020, it took place on 2 occasions (February and December), it was held on 6 occasions in 2019. The total proceeds was £697 (£2,040 in 2019), of this £317 was taken from refreshments, and the remainder from stallholder fees.
## **8.**
## **St Mark’s Community Cinema**
The Cinema was also affected by restrictions in 2020. A total of 7 screenings took place from January to March (18 in 2019), a total of £817 (£2,286 in 2019) was received from donations and refreshments (less expenses). A further £205 was received on Gift aid claimed on Cinema donations through the Gift Aid Small Donations Scheme.
## **9. Messy Church and Messy Munchkins**
Messy Church (monthly) has been running at St Marks since 2009, and Messy Munchkins (weekly) was added in 2017.
Messy Munchkins was required to stop in March due to the restrictions, but Messy Church continued to meet online. The combined net giving from both these activities in 2020 was £557 (£1,561 in 2019).
## **10. Income from Investments**
The Church receives interest at differing rates for funds invested.
|**Invested with**|**Value of**
**investment £**
**31/12/20**|**Interest rate in 2020**|
|---|---|---|
|Cambridge and Counties
Bank|85,072|1.74% - 0.995%|
|Skipton BS|51,000|1.00% - 0.35%|
|Total interest income in 2020, £1,488 (£2,657 in 2019).|||
All institutions that hold church funds are protected by the Financial Services Compensation Scheme, which offers protection of up to £85,000 in case of occurrences that prevent the institution honouring requests to withdraw funds.
In 2020 the Bank of England base rate reduced from 0.75% to 0.10%, this reduction is reflected in the interest rate reductions executed by the 2 bodies where church funds are invested.
## **11. Fees from Weddings and Funerals**
The Church receives fees for Banns and a proportion of fees from Weddings and Funerals. In 2020 fees were received for 1 Bann (6 in 2019), 9 Funerals (7) and 0 Wedding (1).
Additionally, a sum of £124 was received from the Diocese. Following a change to the way fees from Funerals held at a crematorium in 2020 are distributed to parishes, it was agreed that a sum should be redistributed to parishes based on the number of funerals conducted.
Total fees received for Church in 2020: £409 (£847 in 2019).
## **12. Children’s and Families’ Worker** (CFW)
Liz Townsend was appointed in September 2008.
In 2020 the regular giving with gift aid provided £14,295 (£15,508 in 2019). Income for the Fund was also received from individual donations and a grant from Community Foundation for Surrey.
Grant funding for the fund is continually sought, and the Church was successful in receiving a grant from Community Foundation for Surrey for £6,731.
The total cost of Children’s and Families’ Work in 2020 was £34,490.
Total income to CFW Fund:
|Regular Giving
One off donations
Gift Aid
Grant Funding|11,436
20,980
2,984
6,731|
|---|---|
||42,131|
The one off donations above, include a donation of £20,000 from a member of the congregation who moved away, and had therefore stopped their regular giving.
|Fund at 31 December 2019
Charged to fund in 2020
Income received in 2020|9,301.22
-34,490.43
42,131.08|
|---|---|
||16,941.87|
It is important for regular giving to the Fund, in the form of donations and planned giving, to continue and increase in order for this ministry to continue at St Marks.
The ECC has committed to fund Children’s and Families’ Work at St Marks until at least December 2022.
## **13. Payment received from credit card and debit card**
Donations and payments by card and be made in church using a self service giving device. In 2020 an online facility was introduced enabling donations to be made by card on a giving page linked to the church website.
A total of £1,070 was received from card payments 2020, including £205 from the website. The card processing fee for these payments was £13.68 (average fee 1.3%).
## **14. Reserves Policy**
This Reserves Policy deals with the following Funds only:
Unrestricted Fund – General Fund
Restricted Fund – Children’s and Families’ Worker Fund
Restricted Fund - Maintenance Fund
|_Church’s Reserves at 31 December 2020:_
Unrestricted Funds - General Fund
Restricted Fund - CFW Fund
Restricted Fund - Maintenance Fund|£
82,552
16,942
35,959|
|---|---|
||135,454|
## _Policy_
## **General Fund**
We aim to hold sufficient reserves in our general fund to cover 6 months expenditure, ie £40,500.
The Church needs to be able to cover its monthly commitments (eg Parish Share of £5,443 per month), and be in a position to fund future year deficits if necessary of the general fund.
The Church also needs to be in a position to fund any unexpected building maintenance to ensure that all areas of the building remain safe and secure for all users of the building.
## **Children’s and Families’ Worker Fund**
The fund is used to pay the St Mark’s Children’s and Families’ Worker (through the Circuit Payroll) salary, expenses and other CFW costs. Regular giving from the congregation and gift aid is credited to the fund. Total CFW Fund commitments are approximately £3,000 per month.
Regular income to the fund is not sufficient to meet financial commitments. The Church Council has made a commitment to fund the work to December 2022, using the general fund when necessary.
## **Maintenance Fund**
The fund is in place following the original building work completed in 2011.
ECC agreed that the fund can be used to cover essential building maintenance costs. In 2020 a sum of £450 was charged to the fund:
Total Reserves requirement:
|al Reserves requirement:||
|---|---|
|6 months General Fund expenditure
6 months CFW Fund Expenditure
Provision for unscheduled building maintenance|£
44,000
17,500
10,000|
||71,500|
## _**THE UNITED CHURCH OF ST MARK**_
## **SUMMARY STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDING 31 DECEMBER 2020**
|Unrestricted
Restricted
TOTAL
Funds
Funds
2019
**INCOMING RESOURCES**
£
£
£
56,628
20,722
77,349
Voluntary Income
4,462
-
4,462
Activities for generating funds
2,657
-
2,657
Income from Investments
22,576
-
22,576
Church Activities
-
11,539
11,539
Other Incoming Resources
86,323
32,260
118,583
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
77,514
39,384
116,898
Church Activities
450
635
1,085
Charitable grants and donations
77,964
40,019
117,982
**TOTAL RESOURCES EXPENDED**
8,359
(7,758)
601
**NET INCOMING RESOURCES**
0
0
0
**NET MOVEMENT IN FUNDS**
84,074
54,654
138,728
BALANCES B/FWD 1 JANUARY 2020
**92,433**
**46,895**
**139,328**
**BALANCES C/FWD 31 DECEMBER 2020**|**Unrestricted**
**Restricted TOTAL**
**Funds**
**Funds**
**2020**
**£**
**£**
**£**
50,543
35,997
86,540
1,514
-
1,514
1,488
-
1,488
8,137
-
8,137
-
6,731
6,731|
|---|---|
||**61,681**
**42,728**
**104,409**|
||71,312
35,627
106,939
250
0
250|
||**71,562**
**35,627**
**107,189**|
||**-9,881**
**7,101**
**-2,780**
**0**
**0**
**0**
92,433
46,895
139,328|
||**82,552**
**53,996**
**136,548**|
## **STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDING 31 DECEMBER 2020**
|**TOTAL**
**2019**
**£**|**Unrestricted**
**Funds**
**£**
**£**|**Unrestricted**
**Funds**
**£**
**£**|**Restricted**
**TOTAL**
**Funds**
**2020**
**£**
**£**
**£**|
|---|---|---|---|
|**INCOMING RESOURCES**
**Voluntary Income**
Planned giving:
48,103
Gift Aid donations
14,159
Tax recovered
1,637
Non gift aid donations
1,653
Cash collections
950
Messy Church
1,977
Messy Munchkins
603
Sunday Coffee
8,266
Donations
77,349
**Activities for generating Funds**
136
Derby Day Car Park
2,040
Tattenhams Market
2,286
Community Cinema
4,462
**Income from investments**
1,033
Interest on Cambridge and
Counties
Interest on Skipton BS
1,575
Interest on National Counties BS
10
Interest on CAF Bank Accounts
7
Interest on Anglican CBF Deposits
27
Interest on Virgin Money
investment
4
Interest on Meth CFB investment
2,657
**Church Activities**
21,729
Hall lettings
847
Fees from weddings and funerals
22,576
**Other incoming resources**
10,000
Grant funding for CFW Fund
1,255
Fundraising for CFW Fund
284
Christmas Together
11,539
**118,583**
**TOTAL INCOMING RESOURCES**|31,929
9,574
729
749
116
441
117
6,888|50,543
1,514
1,488
8,137
0|11,436
2,984
-
-
507
90
-
20,980
35,997
86,540
-
-
-
0
1,514
-
-
-
-
-
-
-
0
1,488
-
-
0
8,137
6,731
0
0
6,731
6,731|
||0
697
817|||
||1,206
259
13
11
-
-
-|||
||7,728
409|||
||-
-
-|||
|||||
|||**61,681**|**42,728**
**104,409**|
|**TOTAL**
**2019**
**£**|**Unrestricted**
**Funds**
**£**
**£**|**Restricted**
**TOTAL**
**Funds**
**2020**
**£**
**£**
**£**|
|---|---|---|
|**RESOURCES EXPENDED**
**Church Activities**
Ministry:
62,387
Diocesan Parish Share
1,737
Circuit Assessment
858
Vicar's expenses
-
Deanery Synod
-
Other Ministry costs
34,803
Children's and Families' Work
939
Messy Church
427
Messy Munchkins
62
Fun and Faith expenses
101,214
Charity Giving:
350
Methodist Connexional Funds
554
Water Aid
81
Children's Society
100
St Bede's School
1,085
Property running costs
3,190
Building Maintenance
1,760
Equipment and Materials
4,981
Utilities
1,748
Insurance
2,841
Hall cleaning
14,520
Worship:
303
Resources
92
Piano and organ tuning and repair
245
Altar requisites
640
Resourcing and Training
18
Baptism cards, books, and resources
6
Posters and leaflets
85
Training
98
Lunches and refreshments
13
Other
220
Sundry expenses
3
Stationery and stamps
6
Card fees
60
Bank charge
5
DBC Admin charge
207
Other misc expenses
280
**117,958**
**TOTAL RESOURCES EXPENDED**|59,567
1,573
489
75
116
-
-
-
61,819
250
-
-
-
250
365
1,120
3,954
1,793
1,181
8,414
354
225
0
579
83
13
0
23
107
226
3
14
60
10
187
273
**71,562**|-
-
-
-
-
34,490
507
90
-
35,087
96,907
-
-
-
-
0
250
540
-
-
-
-
540
8,954
-
-
-
0
579
-
-
-
-
-
0
226
-
-
-
-
-
0
273
**35,627**
**107,189**|
## **BALANCE SHEET AT 31 DECEMBER 2020**
|**2019**
**£**
**CURRENT ASSETS**
85,126
Cambridge and Counties Bank
40,000
National Counties Building Society
12,979
CAF Bank balances
2,000
Skipton Building Society
2
Anglican CBF Investment
3,067
Debtors and prepayments
143,173
**CURRENT LIABILITIES**
-3,845
Creditors - amounts falling due in one year
139,328
**NET CURRENT ASSETS**
**139,328**
**TOTAL NET ASSETS**
Represented by
**Unrestricted Funds**
92,433
General Fund
**Restricted Funds**
9,301
Children's and Families' Worker Fund
36,499
Maintenance Fund
1,095
Christmas Together Fund
**139,328**|**£**
85,072
0
3,498
51,000
0
1,401|**£**
136,548|
|---|---|---|
||140,971
-4,423||
||16,942
35,959
1,095||
|||**136,548**
82,552
53,996|
|||**136,548**|
………………………………… Martin Trenaman MAAT Treasurer
………………………………… Colin Batty Chairman, Ecumenical Church Council ………………………………… Rev Des Williamson Minister
…………………………………. Anthony Hallett Independent Examiner
## **FINANCIAL STATEMENT 2020**
|**2019**
**£**
**Income**
35,697
Planned giving - GA
11,040
Tax recovered
1,637
Planned giving - non GA
1,653
Cash collections
7,141
Other donations
11
Messy Church (net)
1,550
Messy Munchkins (net)
2,657
Interest
21,729
Hall lettings
847
PCC fees from weddings and funerals
2,040
Tattenhams Market
2,286
Cinema
**88,287**
**Total Income**
**Expenditure**
62,387
Parish Share
1,737
Circuit Assessment
858
Vicar expenses
0
Deanery Synod
0
Other Ministry
245
Altar requisites
303
Worship
62
Fun and Faith (net)
92
Organist/musicians and tuning
450
Grants and Giving
220
Education Training, mission
0
Maintenance
1,760
Equip and mats
4,981
Utilities
1,748
Insurance
2,841
Cleaning
280
Sundry
**77,964**
**Total Expenditure**
**10,324**
**Surplus/(Deficit) for Year**|**2020**
**£**
31,929
9,574
729
749
7,005
116
441
1,488
7,728
409
697
817|
|---|---|
||**61,681**
59,567
1,573
489
75
116
0
354
0
225
250
226
365
1,120
3,954
1,793
1,181
273|
||**71,562**
**-9,881**|
## **Independent Examiner’s Report to the members/trustees of the Ecumenical Church Council (ECC) of The United Church of St Mark, Tattenham Corner.**
I report on the accounts for the year ended 31[st] December 2020.
## **Respective responsibilities of the ECC and the examiner**
The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention
## **Basis of Independent Examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.
## **Independent Examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with s.130 of the 2011 Act; or
- to prepare accounts which accord with these accounting records have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
Tony Hallett
5 March 2021
## _**DECLARATION**_
The trustee’s declare that they have approved the trustee’s report above.
## **Signed on behalf of the Trustees:**
|**Signatures**|||
|---|---|---|
|**Full names**|COLIN BATTY|MARTIN TRENAMAN|
|**Position**|CHURCHWARDEN|TREASURER|
|**Date**|18 OCTOBER 2021||