RAF STATION COLTISHALL HERITAGE TRUST ANNUAL REPORT AND FINANCIAL STATEMENT FOR THE YEAR ENDED 31 JANUARY 2021 Registered Charity No. 1176736 RECEIVED 3 0 MAR 2021 NEWMAN & CO Waveney Accountants Limited tla Newman & Co Chartered Aecountants 7 Hungate Beecles Suffolk NR34 9T
RAF STATION COLTISHALL HERITAGE TRUST Page Annual Report of the Trustees Independent Examiner's Report Statement of Financial Activities 10 Statement of Assets and Liabilities 11 Notes to the Accounts 12 Page 2
RAF STATION COLTISHALL HERITAGE TRUST TRUSTEES, REPORT For the year ended 31 January 2021 Referellee and Administrative Details Charity Registration No: 1176736 Address: The RAF Coltishall Heritage Centre Building 40 (Main Guardroom) Seottow Enterprise Park Badersfield, Norfolk NRIO 5FB Trnstees: The Trustees shown below were appointed in 2018 and 2020 and have held office to the date of this report. Mr. Mervyn Cousens (Chairnian) Mr. Paul Sweetman (Treasurer) Mr. David Mann Mr. Ian MacLeod Mr. Christopher Maloney Mr. Ian Stannett MT. John Welton (Secretary) Mr. Thomas Hempsall Mr David Holland Mr Paul Hendley, *Mr Gerald Baker was removed as a Trustee on 24 July 2020, Mr David Holland and Mr nd Paul Hendley joined as trustees on 22 August 2020 and 15 December 2020 respectively. Structure, Governance and Mallagemellt: Governing Document The RAF Station Coltishall Heritsge Trust is a Charitable Incorporated Organisation (Company No. CE012970) and is governed by the constitution and nlles adopted 18 January 2018. Appointment of Trustees The Trustees are appointed as per the governing document. Page 3
RAF STATION COLTISHALL HERITAGE TRUST TRUSTEES* REPORT For the year ended 31 January 2021 Contd.... Objects and Activities: The object of the CIO is as stated in the Constitution: l. To advance the education of the public in the history of RAF Coltishall and its place in the defence of the United Kingdom throughout its operational life by the establishment and maintenance of a Heritsge Centre to display artefacts, documents and associated media related to RAF Coltishall. 2. To promote the provision of facilities for recreation or other leisure time occupation for the public at large in the interests of social welfare and with the object of improving conditions of life. The Trustees confirni that they and the management committee operate in accordance with the Charity Conlmission's general guidance on public benefit in all respects. Aehievements and Performance: The Trust achieved charitable (CIO) status on 18 January 2018, having fonnerly been l<nown as the RAF Coltishall Station Heritage Fun(L The closing aqsh balance of the Fund has been treated as an unrestricted donation to the CIO. During the period to 31 January 2021 the Trust has achieved the following: Continued to update the Trust website www.rafscht.co.uk with news and herita(Fe inforniation and also further developed the Trust Facebook page so that both media outyuts keep our supporters up to date with our plans and activities as well as being an outlet for the sales of merchandise to raise funds. This has proved successfill and the Facebook page alone has more than 1,000 followers to date. Despite the restrictions imposed due to the Covid-19 pandemic, the Trust made a major leap forward in its goals by securing an agreement with the owners and managers of the forn]er RAF Coltishall site (Now Scottow Enterprise Park) to rent the fornler Main Guardroom to create the RAF Coltishall Heritage Centre. The Trust took possession of the building in July 2020. The trustees and volunteers have, under the guidance of trustee Tom Hempsall (our exhibition manager), undertaken phase one of the preparation of the Heritage Centre for opening. Structural, decorative and facilities work Ims been completed. Displays of photos, artworL display cabinets and artefacts have been set out to create a timeline and subject flow through the displays with emphasis on access for all. Structural work ensured that the building is now fully accessible to the disabled. The Exhibition Rooms in the Battle of Britain Hall, the temporary home for the Trust and our collection, have been handed back to their owners with thanks for their support in housing our project initially. Page 4
RAF STATION COLTISHALL HERrrAGE TRUST TRUSTEES, REPORT For the year ended 31 January 2021 Contd... Achievements and Perfornianee Contd.. . Planning has begun for Phase 2 to prepare the rest of the building to create further display areas and an Education and Meeting Room. Work would have already commenced had Covid-19 restrictions not been in place. However, work will start as soon as possible. When restrictions have perniitted, advance viewings for a small number of visitors have been held to gauge reaction. All have been extremely positive and these visits have garnered donations. However, our main source of inconie has been throuoh external donations and merchandise sales. Being unable to open the Heritage Centre fully has severely curtailed the Trust's ability to raise fLmds through visitors and this has led to our funds having to be very carefully husbanded to ensure the Trust remains viable. Plans are in preparation for a forn]al opening ceremony with a tentative date in early Summer, but this is very much dependent on the pandemic situation improving and restrictions being lifted. Limited openings for visitors within government guidelines for such establishments are planned to take place as soon as possible. Our patro Air Marshal Sir Christopher Harper KBE MA CCMI RAF, continues to be kept infornied of the progress and has shared out satisfaction in securing a building for the Heritage Centre. Continued to develop and produce a range of products to raise the profile of the Trust and it's aims and to raise funds. The commemorative Christsnas cards have again been popular and badged clothing, including a new range based on the RAF Coltishall Rugby Club logo, have again sold well with items being sent as far afield as USK Canada and the Middle EasL With a new site management team running the fornier RAF Coltishall site. we have been pleased to note they have brought forward a strong emphasis on the heritsge of RAF Coltishall. In additioffj the owners of the site, Norfolk County CounciL are very keen to gain a higher award level in their endeavours as signatories to the Arn]ed Forces CovenanL The Trust is working to help both the site managers and the Council to achieve their aims and we look forward to a mutually beneficial future. The refurbishment of a set of 7 mobile photographic recomiaissance cabins has continued and installing original processing and interpretation equipment is almost complete. These cabins forni a unique display of RAF reconnaissance equipment and will provide intsrest and an element of interactivity for visitors to the RAF Coltishall Heritage Centre when it opens this year. Volunteers: The charity is wholly nm by unpaid volunteers who are primarily the Trustees. All Trustees undertake their roles on a voluntary/unpaid basis. Page 5
RAF STATION COLTISHALL HERITAGE TRUST TRUSTEES, REPORT For the year ended 31 January 2021 Contd... Financial Review: The results for the year are set out on page 10 of the financial statements. The financial statements relate to the provision of services to satisfy the charity's fll]ancial objectives during the year to 31 January 2021 and show that we had a total income of £5,492 and our expenditure totalled £5,091. The charity is in its third year of operation being registered on 18 January 2018. For the current period £6,561 was brought forward from last year's account to this account on l February 2020. Reserves Policy: The charity currently only holds unrestricted reserves. The reserves are represented by cash at bank. The trustees consider that the unrestricted reserves should be sufficient to cover the char.itsble company's planned expenditure where possible. Risk Management: The Trustees have assessed the major risk factors to which the charity is exposed and are satisfied that systems are in place to lessen those risks. Statement of Trustees, Responsibilities: The Trustees aTe responsible for preparing the Ttees, Report and the fmancial statements in accordance the applicable law and the United Kingdom Accounting SLqndards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial y¢ar which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to: Select suitable accounting policies and then apply them consistently; Observe methods and principles in the Charities SORP; Make judgements and estimates that are reasonable and prudent; State whether applicable accounting standards have been followe(L subject to any material departures disclosed and explained in fmancial statements; Prepare the fmancial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees a responsible for keeping accounting records that disclose with reasonable accuracy at any time the fmancial position of the chaTity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 6
RAF STATION COLTISHALL HERITAGE TRUST TRUSTEES, REPORT For the year ended 31 January 2021 Contd... PUBLIC BENEFIT STATEMENT The Trustees have regard to the Charity Commission's public benefit guidance. ON BEHALF OF THE TRUSTEES: Mr. Menryn Cousens (Chair of Trustees) Mr. Paul Sweetman (Treasurer) r> March 2021 ) March 2021 Page 7
RAF STATION COLTISHALL HERITAGE TRUST INDEPENDENT EXAMINERgS REPORT Year ended 31 January 2021 Independent examiner's report to tbe trustees of RAF Station Coltishall Heritage Trust I report on the accounts of the Charity for the year ended 31 January 2021, which are the Summary of Receipts and Payments and the Treasurer's ReporL st Respeetive responsibilities of trustees and examiner The Charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 201 IAct) and that an independent examination is required. It is my responsibility to: examine the accounts under section 145 of the 2011 act; to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. and to state whether particular matters have come to my attention. Basis of independent examiner's statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examinatio no matter has come to my attention: (l) which gives me reasonable cause to believe that in any materials respects, the requirements: to keep accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Page 8
RAF STATION COLTISHALL HERITAGE TRUST 11 INDEPDENT EXAMINER'S REPORT Year ended 31 January 2021 contd... (é(IL 01 Signed:.......... Name: Leslie Newman FCA Address: Newman & Co 7 Hungate Beccles Suffolk NR34 9TT Date: ... Page 9
RAF STATION COLTISHALL HERITAGE TRUST STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 January 2021 Unrestricted 2021 Incoming Resources Donations Christmas Sales Rugby Club Shirt Sales Polo Shirt Sales 4,680 72 337 403 4,680 72 337 403 5,492 5,492 Resourees Expended Building Rent/Rates Building Electricity Charges Polo Shirt Costs Exhibition Hall Costs ATREL Refurbishment Costs WIFI Account Just Givin<y Fee Accountants Fee Van Hire RAFSCHT Van design/Paint Rugby Club Shirt Costs Miscellaneous Expenses 2,049 30 616 536 325 330 90 240 100 700 42 33 2,049 30 616 536 325 330 90 240 100 700 42 33 Total Resourees Expended 5,091 5,091 Net Incoming Resources 401 401 Transfers between funds Net Incoming Resources after Transfers 401 401 Total funds brought forward 6,561 6,561 Total funds carried forward 6,962 6,962 Page 10
RAF STATION COLTISHALL HERITAGE TRUST STATEMENT OF ASSETS AND LIABILITIES As at 31 January 2021 2021 Current Assets Cash at bank and in hand 6,962 Net Assets 6,962 Funds Unrestricted 6,962 Restricted 6,962 The fmancial statements were approved by the Trustees on March 2021. Mr. Mervyn Cousens (Chair of Tntees) Mr. Paul Sweetman (Treasurer) Date: Jo March 2021 Date: JD March 2021 Page 11
RAF STATION COLTISHALL HERITAGE TRUST NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 January 2021 I. ACCOUNTING POLICIES The principal accounting policies are set out below. Accounting Conv¢ntion The fmancial statements have been prepared under the historical cost convention and are in accordance with applicable UK accounting standards. The fmancial statements also comply with the Statement of Recommended Practice: "Accounting and Reporting by Charities" published in 2015 and the Charities Act 2011. Income Income is accounted for on a ceipt basis. Expenditure Expenditure is accounted for on a payments basis. Taxation The Charity is not liable for assessment to tax on its results. 2. FUNDS Unrestricted fLmds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. During the perio(L no restricted income or donations were received. 3. TRANSACTIONS WITH TRUSTEES No Trustee or connected person received any remuneration or reimbursement of expenses. 4. EMPLOYEES The Cl]arity had no employees during the year. Page 12