Ch*rhy CoThmtsslon Reference Nymber= 1176729 NEW SURREY PERFORMING ARTS LIBRARY TRUSTEES. ANNUAL RKPORT AND ACCOUNTS FOR THE FINANCIAL YEAR I APRIL 2024 TO 31 MARCH 2025 BULLIMORES LLP Chartered Accountants Old Printers Yard 136 South Sireet Dorking SutTey iiH4 2HF
P*ge I NEW SURREY PERFORMING ARTS LIBRARY SIGNIFICANT INFORMATION FOR THE FINANCIAL YEAR I APRIL 2024 TO 31 MARCH 2025 TRUSTEES: Carol Hall {resigned 21 January 20251 Su King51ey Peter Linnitt Sharon Moloney Paul M¢K&y Kate MLWhirter Jackie Rance (appointed 21 January 20251 Ge5 Ray Mark Welling REGISTERED OFFICE.. Bourn¢ Hall Spring Strc¢t Ewtll KT17 IUF BANKERS: CAF Bank Accour4TANTS: Bullimores LLP Old Printers Yard 156 South Strtti thrking Surrey RH4 2HF
P*ge 2 EW SURREY PERFORMING ARTS LIBIL4RY TRUSTEES, REPORT FOR THE FINANCIAL YEAR I APRIL 2024 TO 31 MARCH 2025 STRUCTURE. GOVERNANCE AND MANAGEMENT N•4. 8urrcy P¢rloTmin8 Arts Library I"NewSPAL or the "CIO") Ivos fomied on 18 January 2018 as a chanble InCOrted Or8anisation and is 8ov¢rncd by a constitution based on Ihl boundaiion model for Clos. Apart from Ihe firs1 Trustees. Every 'l'rustec must bc appoinied lor o Lemi uf ihrec y¢ars by A r¢501ution pa55¢d ai a properly convtned mceting of ihe Trusws. 'I'he I'rusi¢cs listed akK>ve hove. where nL)i tsih¢rwisc specificd, been duly appoinied or r¢appoiniLd for Ihree-yeBr ierms Sn accoNlonce with this r¢quiremcnt. oWEIVEs AND ACTIVITIES The CIO'S objcciSv&$ are ihe promt)iion, improvement. devclopmeni and maintenance of public educaiion in. llnd Ihe •ppr¢cialion of. Ihe ori and scienLe ol-music, drarna llnd other p¢rformiDg art5 Ihrou8h the provision of a lend8 library ol. musical, dramatic and oiher pcrf(>mitn8 arts matLrial lii¢rgiure. In s¢iiin8 uur objeLtives. the Trusl¢rs h#ve cunsid¢Ted the Chyriiy Commission's public benef)1 guidance. ACTIVITY DURING THE ACCOUNTING PERIOD Thc A¢¢ountin8 period covers Ihe Second full year of operalions ds a hire or ILnding library of perforniing 8ris rnaieriols lor¢h¢siTal 8¢ts. Lhoir scts. oihcr sheeL rnusic, play sci% and books relaiing ¢0 all Ihc perfornin8 arttsl. Pursuanl lu agr¢¢rncnL% Wlth Siirrcy Lounly Counctl I'SCC l NCWSPAI. lil o¢cupic5 ¢Crtain dedi¢aicd spoce %vithin r.well Library l¢ontribuiin8 on an agrced basis iu Ihv propcriy-r¢.lalLQ uverheads atLributable to thai spKe) #nd lil) manases on a ivholly indcp¢ndent b8si5 the collLLtion of p¢rforninB arLs n)dteTials ownc(l and ftsmierly rnanagLd by SCC as well u5 Sto¥k acquired by NLWSPAL or donatcil LO il. -I'hc a8rcLmcnis' wilh SCC werc for on iniiilll Irilll pcriod ivhich ended on 22 Augu$¢ 2024 and 5inc¢ Lhen. Ivith Ihc agreement of SCC, the arrangcments applying durin8 th¢ trial pcriod have continued {se¥ furthcr aboui locg18ovemmenl r¢or8anlsAiion below). Key developmcnt¥ during the aceounting period w¢re the following: 102 new groups {drawn from aLf055 thc Unilcd Kingdom) r¢sist¢red 05 8roup FK)rrowLf3 during lh¢ a¢¢ounting period. Ai 31 March 2025 NeivSPAI. had.. 447 re815(Ld mubi¢ 8roup rrowr$. 57 rLgistered play group borrowers,. and 148 r¢gi5ltred individual borrower5. Group knm)wer5 pay a one•oIY rL8isiraiion fc¢ allcr which Ih¢y IUSL pay for slo¥k thcy bom)w {i,e. ther¢ Is no annusl sub$¢riplTonl ond any &s5ociated p051 and packa8ing rhor8es. Individual fflLmbcr5 pay an Hnnual subscription Jnd may Ihcn )rroW bo(>ky or shect rnusi¢ lup to 5cifiC lirnlisl withou¢ furihcr fyharge. Wc albo lend direcily io publi¢ librarie5 lIonwide via interlibrary loans, Jnd ihis repTesLnts inLreasin8 pcrcenift8c olour hire incorn¢. NewSPAL ben¢fiiicd frorn a number Dldonaliuns of sioLk lin¢ludin8 or¢he5tral and chordl 5e151 which hav¢ bccn -dLlcd io thc coll--tiDn. lii auditloli , Joillk Ik111) j1111¥ill¥ ¥iiu >ii¥rl mu¥i¥j wnicn werL n(>1 requir¢(l a5 Part of our stock were mod¢ available to the Bencral public llnd a rnodest ornount ofdottlliions wer¢ 8iven 10 5UPW)rt opcrations. -rhe CIO'S Lohort of uppmximately 20 volunlrers has provided imrKtrtoni 5UPPOrt to Ihe {s&18ried) Library MaftageT and Depuiy Library Mano8er as well as ¢oniinuin8 to work on a ¢omprchcnsivc revicw ()f the cthwlo8UC entries to provid¢ enhanced inr0rrntiOn for users. A numbcr of ncw and valued volunteers hllve Join us during the financial periud. In Junuary 2024 Carol H811. A foundlng Iru5tee of NCWSPAL, rcsigned tu mLentrate on hcr oiher Inrest5. As on ¢xpcrienLed IhLaLrc dir¥cLor, mana8¢r 8nd actor, her intLrest in Ihe draTna side of Ihc NewSPAL pariicularly valu&ble. We hav¢ been fonunaie 10 idcniify a5 a new Irusi¢c JaLkie Rgnce who, with ihe benefit of a long Ertglitsh and drama i¢aching ¢aTeer 4nd experience running pl&y-reading groups. will tocus her atteniion on developin8 our offering for drnmB and pl2y-readin8 groups. In February 2025 the Govcmmenl announcrd thal lo¢al allthorities in Surrey would be in Ihe first wave of local 80vemmefii rEorganisatiun iovolvin8 the aboliiion of SCC and the district counci18 wiihin the county of Surrey and Ihcir replacement by LWO l(>r wssibly ihrccl new unitary auihorilies. N¢i¥SPAI. ¢urrcnily occupi¢s spare in a 5CC library which itself is in a building oivned and managed by Lpsom and Ewell Borough Council. subsianiial part of thc collc¢tion which NewSPAL indepcndently Man08L continue5 tv bc o¥i'ned by SCC. As part of Ihis rwrganisaiion. which 15 expecÉ¢d to bc romplcicd by 2027. Ihe SCC library service is expe¢t¢d to be disa88regaied and owncr5hip and ¢ontrol of the building i¥iihin which Ne%vSPAL operdt¢S 15 expe¢ied to be tran5f¢rred to onc of the new uniiary auLhorities. 11 is not yet known how local govcrnmeni reor8anisation ivill
Page J NEW SURREY PERFORMING ARTS LIBRARY I'RUSTEES. REPORT Icorttlnued) FOR THE FINANCIAL YEAR I APRIL 2024 TO JI MARCH 2025 AcfiviTY DURING THE ACCOUNTING PERIOD leoiitinued) affeci NeivSPAI.'5 occupanq of is present premises or ownLr5hip of the part of Ihe collection which is cunrntjy siill v¢stvd in SCC. NewSPAI. will wntinue 10 uccupy its wemises and manage the colleciitsn on the current basis uniil Ihc full implications for li ol. Ihc r¢Y*rgaiisatiun are known and will rhcn scek t() negotiate sirnilar arrangemenis wilh ivhat¢v¢r new uniiary authoriiy cm¢rges. In IMar¢h 2(J25 Ihc coniraL'I whieh Ne%vSIJAI. iviih Noitingham City L(kuncil for the hostin8 and rnaintenan¢¢ of 118 principal operating 5yStetn was extended for a further thr¢e years. FINANCIAL REVIEW The accoun(in8 pcriod ¢oveT5 the second full year of operaiions by NCWSPAL 2nd, occordin8ly, direct compari50n of r¢'sults from operations in the previoy5 accounting periud is now possible. lThroughoui (he accounting pvrlod NLi%SPAI. ha¥ brcn gcneraling incoml from optraiion5 whilc Slill bencfilting from d()naiions lincludin8. i¥herc 8vailabl¢, GiftAidl, inLludin8 donations in kind Ilor c.xample, of polential Sli)ck 10 add LO Ihc Lollcciiunl. NewSPAI. is re8lSlcrcd for VA T and is 4ble to reclaim all VA'I. sull¢rcd on e.¥pcns¢s during Ihe yeJr wilh £3,102 b¢ing rLc¢ived aner Ihe ycèr Lnd. 'I'oial incomc from all %ourLc5 in ihc ac¢i)uniin¥ pcriod £83,585 before VAI.. ofwhi¢h £2D.3.10 com¢s from donaiion.s and grants. Of these, £7,5110 in donHtions WLrc, in aB¥rL'8die, rnadc by Mark Welling la Irusiccl or his iyife in the #Ccounting pcrTod and gre aecordin8ly disclos¢d relaiLd parly irnnsacii()n5. Total expcndiiure durin8 the whole uf Ihe accouniing period wus £85,320 excluding VAT. Apart from cxp¢ndilur¢ in¢urrvd for thc pr()pcr adminisimiion and 8overnance of the CIO, all expendliurc during the financidl period was used lo support oper&iion5. More inforrnatiun on inwme And expenditurL' ¢an bc follnd in Ihc finoncial 51atements in Ihis doLumeni. During the a¢Lunting period. expcndliure excceded income. InLomc fr()m operdlii)r15 In each monili has bcen highcr Ihan in Ihe Corresponding month in the prcvtous aecouniin8 PLriod. .1 lils is mainly aitribuiabl¢ lo more groups dnd indsvidiialy Irrorn acros5 IhL' lJrsii¢d Kingdom) involved in amqtcur mu%ic.rn#kin8 and amlli¢ur dramJ aciiviiy r¢8isierin¥ t() borrow 510¢k Irom NcivSPAI.. M()dchl price incrLa5es also e8mc inio cllcLI in Au¥usi 2024 attd COlllribuiLd ID improved inivmc ligurls in rh¢ luier pari ol. the o¢couniin¥ pcriod. Whilc cyclical in nii¢urL. IxpLndiiurL. hus bcen corelully ¢ontr()IILd, Icudin¥ l<) a n¢1 gradual LonvcT8cn¢¢ L)r in¢omc and cxpLnditure ovcr lh¢ rour%¢ i?I' thL' aLroiiniing pcriod. 'fhc .1 rusiees L.xp¢LI thi% Irend lo continue. Absent dny unlorL5cen cvenis. IhL I'rust¢es are rL'a50nably uble to foreidFI Lxpenditure for th¢ iiLcouniin8 period Sldrtcd l April 2025. In the medium- and long¢r-iemi Ihe'fN8lces ¢.¥pccl LO SLC incrca5cd inrumL. from Ihc continucd ¢xpansion ofr. l¢ndin8 aLliviLy with any shortfall beiwccn nralIn8 incvme dn¢J op¢r&ling expendiiurc being ¢ovcred by granL% dondllOll5. On ihi% basis land hJvin8 rc8ard 10 INciv81?Al.'5 eX151inB finanLilll re50ufcLS1. Ihe I'rustees lnSider the CIO to b¢ a conccrn. 'I'hc 'l'rusiLcs intend lu ensure Ihal. Bt all (irnes the CIO has sufjlcicni runds its permit an orderly windin¥ up ofihe CIO should Ihlll evcr bc¢omc n£¢ebSRry. PAYMENTS TO TRUSTEES No paymcnLs wrre made to any ofthe TNstees in the acwunlin8 period. ASSETS AND RESERVES At 31 March 2025 the CIO had Lotal net etS (cash at bank and in handl of £46,964. I'he"fru51ees' 14rgeL level of rescrve5 a5 ai 31, March 2023 is beiivccn £21,070 and 149.163. This repr¢5en15 beiwtsn Ihtte and sevcn mvnilis. ¢xpcndiiure. Jnd in setting thi5 policy th¢ l-rusicc5 have had r¢gard to Ihe flueiuatins paIrn of Cash innom's outfloi¥s. and 10 thc ne lo have a buffer ol'unre51ricted funds in of uncxpeLied cvenLs. At 31. March 2025 our Teserves are within the Tru5tees' target range.
Pdge 4 NEW SURREY PERFORMING ARTS LIBRARY TRUSTEE5' REPORT Icontlnuedl FOR THE FINANCIAL YEAR I APRIL 2024 T031 rtARCH 2025 PUBLIC BENEFIT In exer¢isin8 their powers and duties the Trusiee5 have eomplied with their duty to have due regard ts) the guidsnce on public ber11 published by the Charity Commi$$ion. Approv and Si8Ded on behilf of the Trustee Chairn18n- Mark Welling Date-. 8 202S
Pgg¢ 5 NEW SURREY PERFORMING ARTS LIBRARY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE PERIOD FROM I APRIL 2024 TO 31 MARCH 2025 I report to the iNstees on my examination of the aco)unts ofNewSPAL (the CIO) for the period ended 31 Mar¢h 2025, which are sei oui on poses 7 to 9. Responsibllities md balis of report As the charity trustees of the CIO you are rtstx)nsible for the PT¢paration of the a¢wunts in A¢cordan¢e with th¢ requirtentS of the ChArities Act 2011 {'Ihe Act,). I rep)rt in respec4 of my examination of the CIO'S a¢un carried out under section 145 of the Act and in canying out rny examination I have followed all the applichble Di110n3 8iven by the Charity Commission under section l4515)(b} of the Act. Independent tx4mlDer'9 statement I have ¢ompleted my examination. I confirni tha¢ no materiil matters have Come to my att¢tttion in connection with the examin&tion 8iving rne cou5e to b¢liev¢ that in any rna(eTial TegP¢¢t'. accounting records were not kept in re$pcc( of the CIO as required by seLtion 130 of the Act; or the attounts th not a¢wrd with those TordS. have no concerng 8kd have come across no other mairs in eonneclion with the examin&lion to which &tteniion should be drawn in ihis report in order (o enable a proFrtr understanding of the accounts to be reached. Name of principal.. Margaret Brett FCA Name of firm.. Bullimores LLP Chortered Accountsnt8 and Re8j51ered Adir5 Address.. Old Printers Yard 156 South Street Dorking Surrey RH4 2HF Date= /2 ¢L 202r
Plgt 6 NEW SURREY PERFORMING ARTS LIBRARY FOR THE PERIOD FROM I APIUL 2024 TO JI MARCH 202S The receipts and p3ymcnts a¢count set out on poge 7 for the fitjancial period cnded 31 March 2025, and thc ststem¢nt of a55cts and liabiliti¢s at thai date set out on page 8 tO8eiher with the notes set outott page 9 are approved by theTrustees. K McWhirt¢r- Treasurer 3..D.e.¢w.b.... l¢Z
IYEW SURREY PERFORMING ARTS LIBRARY P#ge 7 RECEIPTS AND PA YMENTS ACCOUNT FOR THE PERIOD FROM I APRIL 2024 TO 31 MARCH 2025 2025 Unre$trlcted Funds 2025 Resiricted FundB 2025 To*1 Fund$ 2024 Total Funds RECEIPTS Donaiions receivcd {in¢ludin8 Teldted Gift Aid) Grants reccived Bank inieresi Hire char8es Sales af Donated Items VA T on hire ¢haTgcslservices VA'I. refunds from HMRC 10,330 10,000 1.174 62,081 10.330 10.O(K> 1,174 62,081 14,152 415 53,497 790 124 9,162 6,820 6,820 TOTAL RECEIPTS 78.140 PAYMENTS Bank Chargcs Stock hire ¢haryes Bookkecping Insurancc Computer expense3 Lc8al and profe5510nal fee5 Office exp¢n5¢5, repair5 and mainienAnc¢ Printin8, POSta8e and stationery Rcnt & service eharge% Salaries Software Subs¢ription8 TNvellin8 exp¥nses Furniture and equipment Direct posiage and pack4ing eD5ts Stock purchases VAI. iniurrcd on prtyments 485 460 3.142 153 485 460 3.142 1.471 96 3,142 449 1.235 652 2.107 22.650 38,567 5,318 482 147 388 5,404 1,660 8,206 1,285 1.360 1,764 23.201 41230 5,071 354 1,285 1,675 1,764 23,201 41.230 5,071 334 26 26 5,718 739 8,176 5,718 364 8,176 375 TOTAL PAYMENTS 716 NET IDEFICITYSURPLUS FOR THE YEAR Bank balBntt5 at l April 2024 12.375) (7161 13,0911 (13,9851 49,339 716 50,055 64,040 Total C8Jh funds •¢ 31 Marth 2025 50.055
Page 8 NEW SURREY PERFORMING ARTS LIBIL4RY STATEMEf4T OF ASSETS AND LIABILITIES AT31 MARCH 2025 2025 Unr¢strlcted Funds 2025 Re$trltted Funds 202S Total Funds 2024 Totsl Funds MONETARY ASSETS Bank accounts 46,964 46,964 50.055 TOTAL ASSETS 46.964 Approv¢d 8nd signed on behaifof lh¢ Trustees: M Welling- Chainnan K McWhirter- Tre&surer 3 Pec24nW 2oS
PaEe 9 NEW SURRLY PERFORMING ARTS LIBRARY NOTES TO THE ACCOLNTS FOR THE PERIOD FROIM I APRIL 2024 TOJI MARCH 2025 Basis of Aceount$ The 2¢count5 have been prepared on a reecipts and payments basis in d¢Lordan¢e with S133 of Ihc Charitie5 Act 2011.