REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023
FOR
WAYPOINT CHURCH
REGISTERED CHARITY NUMBER: 1176707
WAYPOINT CHURCH
CONTENTS OF THE FINANCIAL STATEMENTS - YEAR ENDED 30 JUNE 2023
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Report of the Trustees | 2-4 |
| Independent Examiners Report | 5 |
| Receipts and Payments Accounts | 6 |
| Statement of Assets and Liabilities | 7-8 |
| Notes to the Financial Statements | 9-10 |
WAYPOINT CHURCH
LEGAL AND ADMINISTRATIVE INFORMATION
| Registered Charity Number: | 1176707 |
|---|---|
| Financial Year | 1 July 2022 to 30 June 2023 |
| Trustees in office since 1 July 2022: | Louise Adele Gillies Jonathan Mackwell (Chair) Heather Robertson (ended 29/08/23) John Clancy (ended 21/11/23) Benjamin Kevin Abbott Rebecca Underwood (started 29/08/23) Olutayo Korede (started 21/11/23) |
| Appointment of trustees is governed by the CIO Constitution. The Spiritual Leadership are authorised to appoint new trustees. |
|
| LegalStatus: | CharityIncorporated Organisation |
| Governing Document: | CIO-FOUNDATION Registered 17 Jan 2018 |
| Objects: The object of the CIO is, for the public benefit, the advancement of the Christian faith in Berwick- Upon- Tweedand suchotherparts of the UnitedKingdom andthe world. |
|
| Correspondence Address: | C/O Jonathan Mackwell 39 Ivinson Road Tweedmouth Berwick-Upon-Tweed TD15 2EA |
| Bankers: | TSB Berwick-Upon-Tweed (772005) 47 Hide Hill Berwick-Upon-Tweed TD15 1EQ |
| Independent Examiner: | Archie McDowall BA CA Stewardship 1 Lamb’s Passage London EC1Y8AB |
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REPORT OF THE TRUSTEES
WAYPOINT CHURCH
The Trustees have pleasure in submitting the Report and Accounts for the year ended 30 June 2023.
Objects of the charity:
The charity, which is a church, is governed by a constitution and is constituted as a Charitable Incorporated Organisation (CIO). The charity's principal objects, as set out in its governing document, are: The object of the CIO is, for the public benefit, the advancement of the Christian faith in Berwick-UponTweed and such other parts of the United Kingdom and the world.
Summary of the charity's main activities and achievements:
The Church continues to meet weekly on Sundays as our primary whole-community gathering, with other ongoing and developing church activities throughout each week as the Church is growing in numbers, maturing, and expanding its ministry. Our three Life Groups, which focus on the pastoral care of the Church, keep growing and meet regularly for socials and connect throughout the week on WhatsApp groups.
As the Church has developed, the Senior Leaders, Jonathan and Jenny Mackwell, have seen the need to develop and expand the leadership, creating a Core Leadership Team (CLT) consisting of the Senior Leaders and Core Leaders to help them lead and develop the Church. Benjamin and Rachel Abbott accepted the roles of Core Leaders in April 2023 and have worked with the Senior Leaders with monthly CLT meetings and interim communications to develop the health and growth of the Church.
To further develop the Church specifically regarding its Children, Youth and Family (CYF) Ministry, Waypoint was approved for grant funding through Rural Ministries, with a total of £30,000 of funding spread over three years: £15,000 in year one, £10,000 in year two, and £5,000 in year three.
As an initial primary need to enable growth of the CYF Ministry, Benjamin Abbott was employed from 1 May 2023 to take on the roles of Administrator and Bookkeeper, for 7hrs and 1hr per week respectively. This administrative support has released the Senior Leaders to give more time to developing the CYF Ministry of the Church, through its already established CYF ministries of WayKids and Youth, and with planning for new areas of CYF ministry (e.g. re-starting of Little Lights Baby & Toddler ministry, mid-week activities/events, schools ministry, etc.), applying for grants, and advertising for employed staff to further pioneer these outreach ministries.
WayKids Church has continued to thrive during morning services and provides a safe place where children can have fun, make friends, and explore faith. The Youth group, started in May 2022 for 10-14-year-olds, continues to run every other Sunday during the Sunday services. The Youth are also encouraged to engage and contribute to the life of the Church on alternate Sundays through being in the service and serving on Teams. The charity has a Safeguarding Policy, which regulates all persons working with Children and Youth.
This year we have continued to develop the prayer and worship life of the Church. In September we ran a 21 Days of Prayer Breakthrough and another time of Prayer Breakthrough for 40 days during Lent in the run up to Resurrection Sunday.
In May 2023, Waypoint Church shifted its regular place of worship on Sundays to Spittal Community Centre. This included higher venue hire/rent payments. This move was made due to the growth of the church, needing more space and better facilities, as well as needing reliable venue availability, which Northern View (as our
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previous primary venue) could not always provide. This has been a positive move which has enabled the church to grow and develop further.
The Church also ran an Alpha Courses, in a town-centre cafe, to give the public an opportunity to explore the Christian faith. This included a day’s retreat on the Holy Island of Lindisfarne.
In all cases these meetings have welcomed and been open to the general public.
At the end of the School Year, after years of running Boxes of Hope, a national project, we decided to bring this ministry to an end in its current form. During its life, Boxes of Hope has blessed many families with an extra gift in the special seasons of the year, of treats, books, or crafts. We have developed and supported many families and built up a good relationship with a local nursery from which we received most referrals. As such, we have decided to further develop our relationship with this nursery and, under the banner of Little Lights, have had a team visiting every six weeks. They have led songs, crafts and stories sharing of God’s amazing love. They have also continued to bless the families and staff with similar gifts in the special seasons of the year, of treats, books, or crafts. As we were receiving no further grants, we have closed the Boxes of Hope Fund at the end of our financial year, and instead fund this ministry from within our general fund.
The Church has also been committed to the support of Christian work among the poor and in other aspects both in the UK and across the world; specifically, through the support of Christians Against Poverty, Tearfund, Hope for Justice and the Ukraine Appeal. In total Waypoint Church has given away £7,243, of which £3,546 went to support external organisations and £3,696 to Skylark International. In considering these activities, the Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
We rely on many in the congregation to serve and volunteer for the various church activities to function. The Trustees would like to thank all the volunteers for all of their time, effort, and financial resources that they have given to make this another successful year.
Financial review:
During the year income increased by £14,480, to £56,744, and expenditure increased by £6,022, to £51,589. As a result, the cash held by the charity increased by £5,155, to £21,612, of which £18,421 is unrestricted and can be used for any charitable purpose.
Reserves policy:
The trustees of Waypoint Church recognise the importance of a reserves policy to help demonstrate good stewardship and financial management and to manage its reputation. Our policy is to retain sufficient reserves:
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To ensure that Waypoint Church has sufficient funds to meet its financial commitments;
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To demonstrate that Waypoint Church is sustainable into the future;
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To ensure that Waypoint Church is able to manage future unforeseen financial difficulties;
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To ensure that excessive funds are not held without any identifiable reason or for any identifiable purpose.
This reserves policy relates only to Waypoint Church’s unrestricted funds. Restricted funds may be held in addition to be used for the restricted purpose for which they were given. The overall responsibility for this policy and its implementation rests with the trustees of Waypoint Church. In constructing this policy, the trustees have paid due consideration to the Charity Commission guidance on charities and reserves. Financial reserves are considered in two parts:
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General reserves that are deemed necessary to meet future operational requirements and to protect the Waypoint Church against future financial uncertainties including loss of income and unexpected increases in operating costs;
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Reserves set aside to meet future financial commitments for a specific significant project or venture or planned future commitment.
Current reserves:
General reserves: We have assigned £15,406 to cover 3 months running costs. Reserves set aside to meet future financial commitments: This year we started to employ an Administrator. We currently have grant funding to help cover this, but want to be able to continue this employment if no future grant funding comes in. We would also like to increase the number of paid staff working for the Church to cover other areas of ministry such as Children and Families Ministry, Youth Ministry, and Pastoral Ministry. In May, we also moved premises as our previous venue was becoming very inconsistent with regards to its availability. The rental costs involved are substantially higher and we hope increased giving within the Church will help cover these additional costs.
Governance:
Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. Responsibility for the day-to-day operation of the charity has been delegated to a core leadership team led by Mr & Mrs J Mackwell. New trustees are recruited and appointed by the Core Leadership Team.
Relationships with other charities and related parties:
Waypoint Church is a member of Skylark International network of churches and ministries https://skylarkinternational.org. Waypoint Church is also a member of Evangelical Alliance, New Wine Churches, and Berwick-upon-Tweed Churches Together.
Risk statement:
The charity is exposed to various risks - be they operational, financial, or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
Responsibilities of trustees:
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
| Approved by the Trustees on: | 01/04/2024 |
|---|---|
| Signed on their behalf by Trustee: | J Mackwell |
| Print name: | Jonathan Mackwell |
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WAYPOINT CHURCH
INDEPENDENT EXAMINER’S REPORT
Independent Examiner's Report To the Trustees of Waypoint Church
I report to the trustees on my examination of the accounts of Waypoint Church (‘the charity’) for the year ended 30 June 2023 on pages 6 to 10.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in accordance with section 130 of the 2011 Act; or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A McDowall Archie McDowall BA CA
Stewardship 1 Lamb's Passage LONDON EC1Y 8AB Date: 3 April 2024
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WAYPOINT CHURCH
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 30 JUNE 2023
| Notes Income receipts Donations Gift aid receipts Grants Other Total receipts Payments Payments in relation to charitable activities undertaken directly 2 Grants paid in relation to charitable activities undertaken by others 3 Total payments Net of receipts / (payments) before transfers Transfers between funds 5 Net movement in funds Cash funds as at last year end Cash funds at this year end |
Unrestricted Funds General Designated Restricted Funds Funds Funds 2023 2022 £ £ £ £ £ |
|---|---|
| 31,822 - 12,044 43,866 34,900 6,211 - 2,709 8,920 7,156 3,750 3,750 200 208 - - 208 8 |
|
| - - - - - |
|
| 38,241 - 18,503 56,744 42,264 |
|
| 26,098 - 18,249 44,346 40,433 7,243 - - 7,243 5,134 |
|
| 33,340 - 18,249 51,589 45,567 |
|
| 4,901 - 254 5,155 (3,303) (100) - 100 100 200 |
|
| 4,801 - 354 5,155 (3,303) 13,620 - 2,837 16,457 19,760 |
|
| 18,421 - 3,190 21,612 16,457 |
The notes on pages 9-10 form part of these accounts.
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WAYPOINT CHURCH
STATEMENT OF ASSETS AND LIABILITIES
FOR THE YEAR ENDED 30 JUNE 2023
| Notes A Cash funds Cash at bank with immediate access B Other monetary assets Gift aid due to charity Amount due from Stripe Amount due from PayPal C Liabilities Falling due within one year Fee for Independent Examination Accrued expenses Falling due after one year: Pension obligations Total D Assets retained for charity's own use Music and PA equipment Computers and IT E Investment assets |
Unrestricted Funds General Designated Restricted funds funds funds £ £ £ 18,421 - 3190 18,421 - 3,190 649 - 215 - - - - - - 649 - 215 588 - - - - - 588 - - 588 - - Fund to which asset belongs General General |
2023 £ 21,612 21,612 864 - - 864 588 - 588 588 |
2022 £ |
|---|---|---|---|
| 16,457 | |||
| 16,457 | |||
| 703 - 1 |
|||
| 704 | |||
| 570 - |
|||
| 570 | |||
| 570 | |||
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None
Guarantees and F secured debts
The charity has not given any guarantees and has not provided its assets as security for any liabilities.
Approved by the Trustees on: 01/04/2024
Signed on their behalf by Trustee: J Mackwell
Print name: Jonathan Mackwell
The notes on pages 9-10 form part of these accounts.
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WAYPOINT CHURCH
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2023
1 Accounting Policies
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
| Unrestricted Funds General Designated funds funds £ £ 2 Payments in relation to charitable activities undertaken directly Employment costs (see note 4) 13,255 - Ministry expenses 2,039 - Youth and children's work 645 - Outreach activities 1,277 - Small equipment 1,042 - Rent 3,488 - Maintenance of buildings & equipment - - Utilities - - Insurance & Licences 1,286 - Independent examination 588 - Office costs 2,478 - Other costs - - 26,098 - |
Restricted Funds £ 17,865 - - 384 - - - - - - - - 18,249 |
Total 2023 £ 31,120 2,039 645 1,661 1,042 3,488 - - 1,286 588 2,478 - 44,346 |
Total 2022 £ 27,743 2,396 938 1,878 1,788 2,140 - - 1,149 570 1,832 - 40,433 |
|---|---|---|---|
Grants paid in relation to charitable 3 activities undertaken by others
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| Grants for: Skylark International Tearfund Other Organisations |
3,696 1,396 2,150 7,243 |
- | - | 3,696 1,396 2,150 7,243 |
3,696 | 2,362 |
|---|---|---|---|---|---|---|
4 Transactions with related parties
A Trustee Mr J Mackwell, received a gross salary of £17,317 and pension contributions of £1,559. Mrs J Mackwell, the wife of Mr J Mackwell, received a gross salary of £9,896 and pension contributions of £891. Both were in their capacity as Senior Leaders of Waypoint Church in furthering the Charity’s objectives.
A Trustee, Mr B Abbott, received a gross salary of £808.76. This was in his capacity as Administrator of Waypoint Church in furthering the Charity’s objectives.
No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
| Previous | ||
|---|---|---|
| 2022/23 | Year | |
| Gross Wages and Salaries | £ 28,022 | £ 24,878 |
| Pension Contributions | £ 2,450 | £ 2,239 |
No employees received emoluments in excess of £60,000. Staff are paid through the PAYE system.
5 Movement of funds
| General funds Restricted funds Boxes of Hope Children & Youth Ministry Fund Staff Support Fund Total funds |
Opening Balances £ 13,620 247 - 2,590 |
Receipts £ 38,241 38 3,750 14,715 18,503 56,744 |
Payments £ (33,340) (384) (794) (17,070) (18,249) (51,589) |
Transfers £ (100) 100 - 100 0 |
Closing Balances £ 18,421 - 2,956 235 3,190 21,611 |
|---|---|---|---|---|---|
| 2,837 | |||||
| 16,456 |
6 Restricted Funds
There are three restricted funds:
The Boxes of Hope Fund where monies and grants have been given for the expressed purpose of financing the Boxes of Hope ministry.
The Children & Youth Ministry Fund where monies and grants have been given for the expressed purpose of financing the Waypoint Church to continue and develop Children’s and Youth Ministry.
And the Staff Support Fund where monies have been given for the expressed purpose of enabling the Church to employ Senior Leaders Mr J & Mrs J Mackwell.
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