## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 01 2025 **To** 31 12 2025 **From** **To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1176689 Framlingham Tennis Tournament FTT **Charity's principal address** KINGS FARM, HALL ROAD CHARSFIELD WOODBRIDGE **Postcode IP13 7PW** **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jeremy Scowsill Chair Existing Trustees
2 Kevin Holley Secretary Existing Trustees
3 Christopher Haird Treasurer Existing Trustees
4 Louise Rogers Existing Trustees
5 Richard Daynes Existing Trustees
6 Timothy Richmond 22/9/2025 Existing Trustees
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March **2012** **TAR** 1 ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** FTT is governed by a Charitable Incorporated Organisation (CIO) Type of governing document Foundation Constitution which was adopted on 16[th] January 2018 when (eg. trust deed, constitution) FTT was also first registered with the Charity Commission. How the charity is constituted Charitable Incorporated Organisation (CIO) (eg. trust, association, company) New trustees are appointed by the existing trustees for a term of three (3) Trustee selection methods years (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** FTT is administered by the Trustees and an “Annual FTT Tournament You **may choose** to include Operations Committee” which has been delegated the tasks of a) The additional information, where operational running of the tournament, and b) Fund raising for the relevant, about: tournament. The decision to delegate is reviewed on an annual basis.  policies and procedures adopted for the induction and The number of Trustees shall be a minimum of three and a maximum of eleven with the Chair holding a casting vote. Trustees shall appoint the training of trustees; Chair of all sub-committees. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The promotion of community participation in healthy recreation in particular but not exclusively by the provision of facilities for tennis tournaments. March **2012** **TAR** 2 For over 100 years the FTT have planned, managed and operated the second oldest annual tennis tournament in the UK, which is sanctioned by The Lawn Tennis Association (LTA). The tournament is open to all UK tennis players and is organised on a not-for-profit basis with all proceeds reinvested in the tournament. There are over 50 events including a range of age specific events covering Junior (under 8's) through to Senior (over 65) community members plus "handicap" scoring and family events to encourage participation by all abilities along with "plate" (first round runner-up) events to maximise playing opportunities. In addition, there are "closed" events specifically for Suffolk residents. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** It should be noted that we are not a tennis club with traditional premises and membership, rather a group of trustees that plan, manage and operate an annual tournament open to all with a growing focus on Diversity & Inclusion events. FTT provides facilities for pursuing healthy sporting recreation in the form of tennis for all ages and abilities, an opportunity for advancement of amateur tennis skills for all the players, free access to the grounds offered for the general public allowing them learn about the game of tennis and hopefully encourage them to participate in the future ie. encourages & enables increased participation in general well-being and a healthy activity. FTT also provides continuity of a historic amateur sports event in a rural part of the country In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance 2025 was another great year with us continuing to consistently implement **Summary of the main** our “Festival of Tennis” ideas. **achievements of the charity during the year** As a major part of our 5 year plan objectives of increasing the standard and number of players who enter the Tournament, we have been increasing our prize money for key events biannually and are pleased to have achieved our final increases this year with the Open Singles winners receiving £1000. This of course required other many objectives to be met including the growing the number & value of Sponsors and Patrons who support us and provide most of the funds for the prize pot. As a result, we hosted over 400 unique entrants in 50 different tennis events during the week. The age of competitors ranged from Under 8’s to Over 70 with singles, doubles and mixed double events. It was great to be able to once again gather 100+ Patrons for lunch on the Sunday before the Tournament. There was the usual family orientated fun match between the College and the Committee teams preceding lunch which was followed by our classic raffle draw to raise further funds. As usual we took the opportunity to celebrate the game of tennis and engage further with our Patrons, Sponsors, visiting public, entrants and their families throughout the week. Our favourite Parent & Child friendly, fun doubles tournament was held on Tuesday evening along with a BBQ for all. The Suffolk Finals Day provided some fantastic tennis matches and the Sponsor’s lunch covered the whole day this year. This allowed us to showcase tennis to as many people as possible and we hosted our now regular 80+ evening doubles tournament to encourage multi-generational play. The Sponsor’s Day lunch welcomed 125 local business people and continues to be a valuable local business networking event which in turn is not only sharing the passion for tennis but also resulting in larger commitments from those companies. Once again, our Diversity & Inclusion events were well-supported and included a Walking Tennis tournament and a try-it session of Pickleball. We also held an invitational indoor Pickleball tournament featuring men’s & women’s doubles pairs from local Suffolk clubs. We will continue to showcase as many variants of racquet sports as possible to encourage more of the Community to be involved. Many thanks to the Suffolk LTA for their support and assistance. Finally, the Trustees are pleased to provide the opportunity for all to play tennis in a safe and welcoming environment all week and would like to thank the Operational Committee, our numerous volunteers, our Tournament Referee & the Court Supervisors, Framlingham College and especially the catering team and the groundsmen for their hard work in making 2025 a great success. The Trustees & Operational Committee would also like to thank both Jeremy Scowsill & Christopher Clarke for many years dedication to the Tournament as they step down at the end of 2025. We welcome Billy Richmond as the new Chair. March **2012** **TAR** 4 ## **Section E Financial review** The Trustees have an aim of holding unrestricted funds covering all **Brief statement of the** operating costs of one typical year, approximately £40,000 (aligned to the **charity’s policy on reserves** 5-year plan and actual cost), as a contingency against, for example, the event being cancelled or a change of venue. On major fundraising years, the additional monies raised will be spent over the following years to replace equipment and to enhance the Tournament. The £100 annual prize money for a specific event, held in reserve at a Donor’s request, was exhausted in 2025. The Committee, however, elected to continue with the defined prize money in honour of our now late Donor. The Tournament does not now have any reserved monies. Early in 2025 the opportunity arose to purchase and install an irrigation system for the grass courts with the aim of continuing to improve the quality of the courts for all, as part of the 5 year plan. As this was clearly an expenditure benefiting the long term of the Tournament it was decided to spend all the 2021 bequest on this project. During 2025 a new bequest of £5000 was received with no restrictions. The Committee will ensure that it will be spent for long term benefit, most probably by helping to replace the ancient lawn tennis net posts. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The sources of funds for FTT comprise: `o` Annual Patronage / Donations by local tournament supporters `o` Sponsorship by local companies `o` Entrance fees paid by the competitors - Fundraising events held during the week including a lunch on the Opening Sunday. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. March **2012** **TAR** 5 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to the tru8tee&l m•mbèrn of Framlirgham Terbnis Toumament On ac¢¢)unts for thè y&•r endod 3111 D8cemb&r 2025 Charity no Irf #nyl 1178689 Sot out on page• 8and9 I r8POrt to the Iruslees on my eXaminat￿)n of the accounts of the above tharity {Ihe Trust'l for thg year endod 31112r2024. Re8pon•lbllltlo8 and A8 the charity trustees of the Trust, you are re¥ponsible for the preparation b•$i$ of report of th8 accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acri. I report in mp¢¢t of my examination of the TNst's accounts carried out under section 145 of the 2011 Act arKI in carying out my examinat¢on, I have followed the applicable Direction8 given by the Charty commis￿Oft under secti¢Jn 14515}Ib) of the Ad. I have com￿ete0 my examination. l ¢onfimi that no material matter8 have come to my attontion {other than that disdosed below.) in connection with the examination whlch grves me CaLt8e to ￿lIeVe th* In, any material re5F¢Gt.' accounting records were r)ol kept in accorda1￿ with section 130 01 the Act or Ihe accounts do not accord with the accounting records Independent oxamlnorfs statsmont I have no coneems and have come auoss no other matters in connection th the examination to which atténtioft $houkl te drawn in order to enabk a proper understanding of the accounts to be raached. ' Please delete the words in the brnc4(8ts rfthey do not apply. Slgnod." Nam•: R•levant prof8s•lon•l quallll¢ati¢>n{8) or b¢>dy (it any): Addrnss: LAi￿lPA￿l￿Eftsy1P 16 Broad&r¥i.£￿. ￿ft￿k IP23 ?AF TAR March 2012 ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the** N/A **examiner wishes to disclose** . March **2012** **TAR** 7 **Framlingham Tennis Tournament 1176689 Receipts and payments accounts CC16a For the period** 01/01/2025 31/12/2025 **To from** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 38,450 - - 38,450 34,107
Fundraising Events 5,520 - - 5,520 5,739
Tournament Entry Fees 9,876 - - 9,876 9,616
Bank Interest 970 - - 970 1,121
- - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
54,816 - - 54,816 50,582
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 54,816 - - 54,816 50,582
A3 Payments
Venue Hire 10,885 - - 10,885 10,846
Tournament Operations 16,477 100 - 16,577 11,494
Officials Fees 6,375 - - 6,375 4,501
Cost of Fundraising Events 7,198 - - 7,198 7,272
Volunteer Expenses 1,733 - - 1,733 1,797
Insurance 655 - - 655 633
Replacement Equipment 16,879 - - 16,879 7,728
- - - - -
- - - - -
Sub total [ 60,202 ] 100 - 60,302 44,271
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 60,202 100 - 60,302 44,271
Net of receipts/(payments) - 5,385 - 100 - - 5,485 6,311
A5 Transfers between funds - - - - -
A6 Cash funds last year end 74,842 100 - 74,942 68,631
Cash funds this year end 69,456 - - 69,456 74,942
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March **2012** **TAR** 8 ## **Section B Statement of assets and liabilities at the end of the period** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Community Account 685 - -
Savings Account 68,771 - -
- - -
Total cash funds 69,456 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
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approval| ||||||||| ||||||||| March **2012** **TAR** 9 TAR 10 March 2012 Section F Other optional information Section G Declaration Th• tn￿t••$ d•d4r• that th•y hav• appro¥•d th• tru•l•M' r•port •bo¥•. SI9Md on th•h•N ol th• ¢h*lty's tiu#t••s Slgii*tur•l•l p￿0110￿ {•9 S•u•t•ry. Ch•lr. •t¢l TAR March 2012