2024-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 01 2024 To 31 12 2024

From

To

Section A Reference and administration details

Charity name Framlingham Tennis Tournament Other names charity is known by FTT Registered charity number (if any) 1176689 Charity's principal address KINGS FARM, HALL ROAD CHARSFIELD WOODBRIDGE Postcode IP13 7PW

Framlingham Tennis Tournament

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jeremy Scowsill Chair Existing Trustees
2 Kevin Holley Secretary Existing Trustees
3 Christopher Haird Treasurer Existing Trustees
4 Louise Rogers Existing Trustees
5 Richard Daynes Existing Trustees
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Section B Structure, governance and management

Description of the charity’s trusts

FTT is governed by a Charitable Incorporated Organisation (CIO) Type of governing document Foundation Constitution which was adopted on 16[th] January 2018 when (eg. trust deed, constitution) FTT was also first registered with the Charity Commission.

• How the charity is constituted (eg. trust, association, company)

Charitable Incorporated Organisation (CIO)

New trustees are appointed by the existing trustees for a term of three (3) Trustee selection methods years

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

FTT is administered by the Trustees and an “Annual FTT Tournament Operations Committee” which has been delegated the tasks of a) The operational running of the tournament, and b) Fund raising for the tournament. The decision to delegate is reviewed on an annual basis. The number of Trustees shall be a minimum of three and a maximum of eleven with the Chair holding a casting vote. Trustees shall appoint the Chair of all sub-committees.

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The promotion of community participation in healthy recreation in particular but not exclusively by the provision of facilities for tennis tournaments.

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For over 100 years the FTT have planned, managed and operated the second oldest annual tennis tournament in the UK, which is sanctioned by The Lawn Tennis Association (LTA). The tournament is open to all UK tennis players and is organised on a not-for-profit basis with all proceeds reinvested in the tournament. There are over 50 events including a range of age specific events covering Junior (under 8's) through to Senior (over 65) community members plus "handicap" scoring and family events to encourage participation by all abilities along with "plate" (first round runner-up) events to maximise playing opportunities. In addition, there are "closed" events specifically for Suffolk residents.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

It should be noted that we are not a tennis club with traditional premises and membership, rather a group of trustees that plan, manage and operate an annual tournament open to all with a growing focus on Diversity & Inclusion events.

FTT provides facilities for pursuing healthy sporting recreation in the form of tennis for all ages and abilities, an opportunity for advancement of amateur tennis skills for all the players, free access to the grounds offered for the general public allowing them learn about the game of tennis and hopefully encourage them to participate in the future ie. encourages & enables increased participation in general well-being and a healthy activity.

FTT also provides continuity of a historic amateur sports event in a rural part of the country

In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

2024 was another great year with us being able to implement more of our Summary of the main “Festival of Tennis” ideas as we continued to benefit from the increased achievements of the charity support generated by being awarded “Competition of the Year” the during the year previous year. In order to progress our 5 year plan objectives of increasing the standard and number of players who enter the Tournament, we increased the level of advertising and social media marketing activity along with the prize money for key events. As a result, we hosted 361 unique entrants, up from 313 in 2022, in 50 different tennis events during the week. The age of competitors ranged from Under 8’s to Over 70 with singles, doubles and mixed double events. It was great to be able to once again gather 97 Patrons for lunch on the Sunday before the Tournament. There was the usual family orientated fun match between the College and the Committee teams preceding lunch which was followed by the classic raffle draw and a very beneficial auction to raise further funds. As usual we took the opportunity to celebrate the game of tennis and engage further with our Patrons, Sponsors, visiting public, entrants and their families throughout the week. Our favourite Parent & Child friendly, fun doubles tournament was held on Tuesday evening along with a BBQ for all. The Suffolk Finals Day provided some fantastic tennis matches and the Sponsor’s lunch covered the whole day this year. This allowed us to showcase tennis to as many people as possible and we hosted our now regular 80+ evening doubles tournament to encourage multi-generational play. The Sponsor’s Day lunch achieved our highest attendance ever of 125 local business people and has evolved quickly into a valuable local business networking event which in turn is not only sharing the passion for tennis but also resulting in larger commitments from those companies, as can be seen from the early sponsorship payments received for the 2025 event. This was in no small part as a result of our recent Tournament of the Year award. Once again, our Diversity & Inclusion events were well-supported and included a Walking Tennis tournament and a demonstration / try-it session of Pickleball. We will continue to showcase as many variants of tennis as possible to encourage more of the Community to be involved. Many thanks to the Suffolk LTA for their support and assistance Finally, the Trustees are pleased to provide the opportunity for all to play tennis in a safe and welcoming environment all week and would like to thank the Operational Committee, our numerous volunteers, our Tournament Referee & the Court Supervisors, Framlingham College and especially the catering team and the groundsmen for their hard work in making 2024 a great success.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustees have an aim of holding unrestricted funds covering all operating costs of one typical year, approximately £40,000 (aligned to the 5-year plan and actual cost), as a contingency against, for example, the event being cancelled or a change of venue. On major fundraising years, the additional monies raised will be spent over the following years to replace equipment and to enhance the Tournament.

Currently, £100 is held in reserve at a Donor’s request, to be spent as prize money for a specific event at the rate of £100 per year which will conclude next year 2025.

While the 2021 Bequest & Tennis Foundation Grant were not strictly held in reserve, the final £1500 of the Grant was spent this year on a wider series of Diversity & Inclusion activities on Finals Day & a special Walking Tennis tournament during the week which further increased engagement with the Community.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

The sources of funds for FTT comprise:

o Annual Patronage / Donations by local tournament supporters o Sponsorship by local companies o Entrance fees paid by the competitors

• Fundraising events held during the week including a lunch on the Opening Sunday.

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner'8 report on the accounts Section A Indopond•nt Examiner'8 Roport R•port to the trust￿•1 Framlingham Tennis Tournament m•mb•rs of Orb •¢counts lor th• y•ar •nd•d 31" De¢emb8r 2024 Charlty no (il any) 1176689 S•t out on pag 8and9 I rw lo the trustees IM my examination of the a¢c¢unts of tho above ¢hanty (Yho Trust.) for the yaar orKled 311121x124. •spon•lbllltlgs and As the tharity truste8s of the Trusl. you are responsible for Ihe preporallon basis af fOPOrt of the accounts in acC￿￿Nc0 wllh the requlremenls of the chari￿85 Act 20111lhe Act.). l rtport in iespecl of my examination of tho Trust's accounts carried (yJt under section 145 of the 2011 Act and in cal￿rtg out my examination, I h8ve folk)wed the applicatAe Direckns given by the Charty Commlssion under section 145(5Mb) of the Act. I have ¢wnpl8ted my examinath)n. I corfirm that ￿ materi81 mattern have come to my allentlon (other than that disctosed below") In connection wlth the examination which gNes me rause to believe that in, any malerial rgspect.. accounllrKJ ￿e0rdS were rnl kept in acCO￿lance wlth 5eGtion 130 of the Act or Ihe accounts do not accud wNh th8 a¢counliTrJ records Ind•p8nd•nt examlnerfs stat•m•nt I have no concerns and have ¢cMne ac￿$6 no oth8r matters in Connect￿ th the examina1￿)n to Trthich attentKsn should be drawn In order lo enabl8 a pioper urMlerstaTrJlng of Ihe accounts lo be reached. ' Ple8$8 delete the 4*tYds In t1￿ brackats rffhey do nol apply. SIgn￿. Nam•: Rel•vant prOf•s￿onal quaimcaUonls} or body (rf any>: Addm8: TAR March 2012

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the N/A examiner wishes to disclose .

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CHARITY COMMISSION FOR INGLANO AND WALES Receipts and ments accounts CC16a Forthe period frr*n To Section A Receipts and payments Unrestricted Restricted Endowment Total t￿￿1 Last A1 Recei X107 X107 undr E¥w 9.616 9.616 7227 AR) 18¢¢ tsblek tora 50,582 42,086 IOA16 a15 Fees .501 7.272 1.Tr7 72n Sa49 Sub wal 171 e table Sub toral 44171 100 38,505 6.411 100 6311 3,581 A6 Ca8h fund• la@t end Cash funds this yearend 6B,431 74,842 200 61.631 74.942 65,050 68,631 100 TAR March 2012

Section B Statement of assets and liabilities at the end of the period Uwe¥tricled Re8tnrte(I Endowrnent Late￿ne6 B1 Cash funds nitylcr¥YJrt 74511 Toial cash fun 74,042 100 Delaily bj nth¥5t£ F￿dID￿ll￿ Details B4 Assets retsined lorthe charit¢s own use B5 LiJililies fr￿￿e5 S*Jnattxe TAR March 2012

Section F Other optional information Section G Declaration The trustees declare that they have approved the trustèes. report above. Slgnod on bohalf of tho charlty's trustsos Signaturels) Full name(s) Posltlon {og SgGrètary. Chalr, Otc) fh*i K T• CH AJII••44kn4 Date 2413125 TAR 10 March 2012