## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 01 2023 **To** 31 12 2023 **From** **To** ## Section A Reference and administration details **Charity name** Framlingham Tennis Tournament **Other names charity is known by** FTT **Registered charity number (if any)** 1176689 **Charity's principal address** KINGS FARM, HALL ROAD CHARSFIELD WOODBRIDGE **Postcode IP13 7PW** Framlingham Tennis Tournament **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jeremy Scowsill Chair Existing Trustees
2 Kevin Holley Secretary Existing Trustees
3 Christopher Haird Treasurer Existing Trustees
4 Louise Rogers Existing Trustees
5 Richard Daynes Existing Trustees
**----- End of picture text -----**
March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** FTT is governed by a Charitable Incorporated Organisation (CIO) Type of governing document Foundation Constitution which was adopted on 16[th] January 2018 when (eg. trust deed, constitution) FTT was also first registered with the Charity Commission. - How the charity is constituted (eg. trust, association, company) Charitable Incorporated Organisation (CIO) New trustees are appointed by the existing trustees for a term of three (3) Trustee selection methods years - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; FTT is administered by the Trustees and an “Annual FTT Tournament Operations Committee” which has been delegated the tasks of a) The operational running of the tournament, and b) Fund raising for the tournament. The decision to delegate is reviewed on an annual basis. The number of Trustees shall be a minimum of three and a maximum of eleven with the Chair holding a casting vote. Trustees shall appoint the Chair of all sub-committees. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The promotion of community participation in healthy recreation in particular but not exclusively by the provision of facilities for tennis tournaments. March **2012** **TAR** 2 For over 100 years the FTT have planned, managed and operated the second oldest annual tennis tournament in the UK, which is sanctioned by The Lawn Tennis Association (LTA). The tournament is open to all UK tennis players and is organised on a not-for-profit basis with all proceeds reinvested in the tournament. There are over 50 events including a range of age specific events covering Junior (under 8's) through to Senior (over 65) community members plus "handicap" scoring and family events to encourage participation by all abilities along with "plate" (first round runner-up) events to maximise playing opportunities. In addition, there are "closed" events specifically for Suffolk residents. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** It should be noted that we are not a tennis club with traditional premises and membership, rather a group of trustees that plan, manage and operate an annual tournament open to all with a growing focus on Diversity & Inclusion events. FTT provides facilities for pursuing healthy sporting recreation in the form of tennis for all ages and abilities, an opportunity for advancement of amateur tennis skills for all the players, free access to the grounds offered for the general public allowing them learn about the game of tennis and hopefully encourage them to participate in the future ie. encourages & enables increased participation in general well-being and a healthy activity. FTT also provides continuity of a historic amateur sports event in a rural part of the country In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance 2023 was a great year with us being able to truly implement more of our **Summary of the main** “Festival of Tennis” ideas. In addition, we were awarded “Competition of **achievements of the charity** the Year” by the LTA which gave us a huge boost in fund raising and **during the year** recognition as a premier UK Tournament. The LTA President joined us for Finals Day and several of our Committee were invited to the National Tennis Centre and Wimbledon to receive the Award. In order to progress our 5 year plan objectives of increasing the standard and number of players who enter the Tournament, we increased the level of advertising and social media marketing activity along with the prize money for key events. As a result, we hosted 313 unique entrants, up from 281 in 2022, in 52 different tennis events during the week. The age of competitors ranged from Under 8’s to Over 70 with singles, doubles and mixed double events. It was great to be able to once again gather 88 Patrons for lunch on the Sunday before the Tournament. There was the usual family orientated fun match between the College and the Committee teams preceding lunch which was followed by the classic raffle draw and a very beneficial auction to raise further funds. As usual we took the opportunity to celebrate the game of tennis and engage further with our Patrons, Sponsors, visiting public, entrants and their families throughout the week. Our favourite Parent & Child friendly, fun doubles tournament was held on Tuesday evening along with a BBQ for all. The Suffolk Finals Day provided some fantastic tennis matches and the Sponsor’s lunch covered the whole day this year. This allowed us to showcase tennis to as many people as possible and we hosted our now regular 80+ evening doubles tournament to encourage multi-generational play. The Sponsor’s Day lunch was well attended by 100+ local business people and is evolving quickly into a valuable local business networking event which in turn is not only sharing the passion for tennis but also resulting in larger commitments from those companies. This was in no small part as a result of our Tournament of the Year award. Once again, our Diversity & Inclusion events included a well-supported Learning Disability tournament. Next year we plan to demonstrate Walking Tennis and Pickleball. Many thanks to the Suffolk LTA for their support and assistance Finally, the Trustees are pleased to provide the opportunity for all to play tennis in a safe and welcoming environment all week and would like to thank the Operational Committee, our numerous volunteers, our Tournament Referee & the Court Supervisors, Framlingham College and especially the catering team and the groundsmen for their hard work in making 2023 a great success. March **2012** **TAR** 4 ## **Section E Financial review** ## **Brief statement of the charity’s policy on reserves** The Trustees have an aim of holding unrestricted funds covering all operating costs of one typical year, approximately £40,000 (aligned to the 5-year plan and actual cost increases which were up 25% in 2023 and expect to be up a more moderate amount in 2024), as a contingency against, for example, the event being cancelled or a change of venue. On major fundraising years, the additional monies raised will be spent over the following years to replace equipment and to enhance the Tournament. Currently, £200 is held in reserve at a Donor’s request, to be spent as prize money for a specific event at the rate of £100 per year. While the 2021 Bequest & Tennis Foundation Grant are not strictly held in reserve, £1500 of the Grant was spent this year on a wider series of Diversity & Inclusion activities on Finals Day & during the week which increased engagement with the Community. Significant further D&I activities are planned in 2024 which will consume the remainder of the grant. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The sources of funds for FTT comprise: `o` Annual Patronage / Donations by local tournament supporters `o` Sponsorship by local companies `o` Entrance fees paid by the competitors - Fundraising events held during the week including a lunch on the Opening Sunday. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. March **2012** **TAR** 5 CHARITY COMMISSION: Independent examinerfs FOR ENGLAND ANO WALES I report on the accounts Se¢tson A Independent Exarniner s Rèport Fr8mlingham Tennls ToLwnament On accounts for th• y￿r ond•d 314 December 2023 Ch•rlty no 1176689 (If •ry) I S•t out on pagos 88ThJ9 I rek￿ to the tnjstees on my examinallon ofthe ac(xwrts of th8 abov6 dwlty (Ih8 Trusf} for the year eTrJed 3111212023. R••P￿81b1llllo& and As the charity tru$te88 of th8 Tw8t. you are responslble for th8 prepornti bMls of roport of the acoyjnts in accordance WFlh thè requlrem8nts of the Charities Act 2011 {Ihe ALf I ropjrt In rnspact of my examination oflhe Tn￿t'ts accounts t￿1￿d out urthr seLknn 145 of the 2011 Act and in oul my examination, I have followed the appllcab18 Directions gNen by the Chaiity Commwion under section 1495Xb} of thg ALt. Indépèndent I have compSoted my examIna￿n. I confim) that no matedal mattws have examlnefs statsm•nt ¢ome to my attenth)n (other than thot dksclosed below.) in conn8ctknn with the examw￿n gfvas mè to bel￿ Ih81 In. ary matedal re8pecl: a(xountirwJ records rKJt kept in aGcord8no wlth 8ection 130 of Act or I have no conf￿9 and have come across rK) ofher mattws in Cl￿ne¢ll0n wilh the examlnation to which atten￿n should ba drnwn in order to enable a proper understsTrJing of the accounts to be reache(l. . Please delete the wvrds In tho LY*k8ts If they do not ap￿. 2* PAarth 2024 Mathw Aid￿8 R•l•v4nt prd•8slon•l quallficatlorf•) or body {11 any): FMAAT 16 Broad Street, Eye. Suffolk, IP23 7AF TAR March 2012 ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the** N/A **examiner wishes to disclose** . March **2012** **TAR** 7 CHARITY COMMISSION FOR ENGLANO ANO WAIIS Receipts and ayments accounts To CC16a Forthe period Section A Receipts and payments Unrestricted Restricted fhmdB Endowrr*nt Total funds Last y A1 Recei 28237 24.171 5.079 EbYm5 7227 7227 618 ARI 37.T (see tablek ub toral 37.146 IZTf1 4619 1IB11 10.531 5.ty)0 4.836 1.146 515 Cthia15 Fee5 Sub to X4•5 505 SEe lable Sub ioral T0ialpaYn￿ts 1Tr) .$17 3.$81 3,581 7,198 A6 C•8h laBt end Cash funds ihis yearend Pa.750 65,050 6B.FJI 58,053 65351 68.431 TAR March 2012 Section 8 Statement of assets and liabilities at the end of the period Uryestricted Restncted Endowment fund Detaih •J nthire5t£ ID B1 Cash lund5 ToTrl cash funds 6B,431 G>) Details FU￿ Details Detai Costlc*ti B4 Assets relained forthe tjetails rd*5 BS Li&>ilities z### al￿ thetru51Ee5 ￿gna￿l TAR March 2012 Section F Other optional information Section G Declaration The twsto•s doclaro that thèy have approved the tfustws, rnport abo￿. Signod on behaff of the charlty's tru$teos Slgnaturels) Full namels) Posltlon (eg Se¢retsry, Chalr, otc) Kertsu.e6L Date ei/f/LP TAR 10 March 2012