## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 01 2022 **To** 31 12 2022 **From** **To** ## Section A Reference and administration details **Charity name** Framlingham Tennis Tournament **Other names charity is known by** FTT **Registered charity number (if any)** 1176689 **Charity's principal address** KINGS FARM, HALL ROAD CHARSFIELD WOODBRIDGE **Postcode IP13 7PW** Framlingham Tennis Tournament **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jeremy Scowsill Chair Existing Trustees
2 Kevin Holley Secretary Existing Trustees
3 Christopher Haird Treasurer Existing Trustees
4 Louise Rogers Existing Trustees
5 Richard Daynes Existing Trustees
**----- End of picture text -----**
March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** FTT is governed by a Charitable Incorporated Organisation (CIO) Type of governing document Foundation Constitution which was adopted on 16[th] January 2018 when (eg. trust deed, constitution) FTT was also first registered with the Charity Commission. - How the charity is constituted (eg. trust, association, company) Charitable Incorporated Organisation (CIO) New trustees are appointed by the existing trustees for a term of three (3) Trustee selection methods years - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; FTT is administered by the Trustees and an “Annual FTT Tournament Operations Committee” which has been delegated the tasks of a) The operational running of the tournament, and b) Fund raising for the tournament. The decision to delegate is reviewed on an annual basis. The number of Trustees shall be a minimum of three and a maximum of eleven with the Chair holding a casting vote. Trustees shall appoint the Chair of all sub-committees. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The promotion of community participation in healthy recreation in particular but not exclusively by the provision of facilities for tennis tournaments. March **2012** **TAR** 2 For over 100 years the FTT have planned, managed and operated the second oldest annual tennis tournament in the UK, which is sanctioned by The Lawn Tennis Association (LTA). The tournament is open to all UK tennis players and is organised on a not-for-profit basis with all proceeds reinvested in the tournament. There are over 50 events including a range of age specific events covering Junior (under 8's) through to Senior (over 65) community members plus "handicap" scoring and family events to encourage participation by all abilities along with "plate" (first round runner-up) events to maximise playing opportunities. In addition, there are "closed" events specifically for Suffolk residents. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** It should be noted that we are not a tennis club with traditional premises and membership, rather a group of trustees that plan, manage and operate an annual tournament open to all with a growing focus on Diversity & Inclusion events. FTT provides facilities for pursuing healthy sporting recreation in the form of tennis for all ages and abilities, an opportunity for advancement of amateur tennis skills for all the players, free access to the grounds offered for the general public allowing them learn about the game of tennis and hopefully encourage them to participate in the future ie. encourages & enables increased participation in general well-being and a healthy activity. FTT also provides continuity of a historic amateur sports event in a rural part of the country In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** 2022 marked our first full “Festival of Tennis” Tournament, with no restrictions, since Covid. In order to progress our 5 year plan objectives of increasing the standard and number of players who enter the Tournament, we increased the level of advertising and social media marketing activity along with the prize money across all events. As a result, we hosted 526 entrants in 53 different tennis events during the week. The age of competitors ranged from Under 8’s to Over 70 with singles, doubles and mixed double events and they all benefitted from a very hot, dry week which was the first completely rain-free week any of the current Committee could remember. It was great to be able to once again gather 120 Patrons for lunch on the Sunday before the Tournament. There was the usual family orientated fun match between the College and the Committee teams preceding lunch which was followed by the classic raffle draw and an auction to raise further funds. As usual we took the opportunity to celebrate the game of tennis and engage further with our Patrons, Sponsors, visiting public, entrants and their families throughout the week. Our favourite Parent & Child friendly, fun doubles tournament was held on Tuesday evening along with a BBQ for all. The Suffolk Finals Day provided some fantastic tennis matches and we extended the Sponsor’s lunch to include the whole day this year. This allowed us to showcase tennis to as many people as possible and to host a new 80+ evening doubles tournament to encourage multi-generational play. We increased our Diversity & Inclusion events to include a Learning Disability tournament and a demonstration of wheelchair tennis. Next year we plan to add a wheel chair tournament to the schedule. Many thanks to the Suffolk LTA for their support and assistance Finally, the Trustees are pleased to provide the opportunity for all to play tennis in a safe and welcoming environment all week and would like to thank the Operational Committee, our numerous volunteers, our Tournament Referee & the Court Supervisors, Framlingham College and especially the catering team and the groundsmen for their hard work in making 2022 a great success. March **2012** **TAR** 4 ## **Section E Financial review** The Trustees have an aim of holding unrestricted funds covering all **Brief statement of the** operating costs of one typical year, approximately £35,000 (aligned to the **charity’s policy on reserves** 5-year plan and actual cost increases which were up 20% in 2022 and expect to be up a further 20% in 2023), as a contingency against, for example, the event being cancelled or a change of venue. On major fundraising years, the additional monies raised will be spent over the following years to replace equipment and to enhance the Tournament. Currently, £300 is held in reserve at a Donor’s request, to be spent as prize money for a specific event at the rate of £100 per year. We planned for a challenging financial 2022 and as such held off the major purchase of replacement equipment, including umpire chairs. Hence the surplus from this year is already assigned for this purpose. While the 2021 Bequest & Tennis Foundation Grant are not strictly held in reserve, £1500 of the Grant was spent this year on a wider series of Diversity & Inclusion activities on Finals Day and increased engagement with the Community. Significant further D&I activities are planned in 2023. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The sources of funds for FTT comprise: `o` Annual Patronage / Donations by local tournament supporters `o` Sponsorship by local companies `o` Entrance fees paid by the competitors - Fundraising events held during the week including a lunch on the Opening Sunday. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. March **2012** **TAR** 5 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Sectioi) A lTrdepondeiit Ex3minor s Report R•port to th• tvu•t•MI m•mborn of Framlingham Tennis Toum8menl On •ccounts for th• year •ndad 31* December 2022 Ch•rfty no Ilf any) 1176689 S•t on pag•• 8and9 rewt to the tri￿￿8$ on my exominalron of the accounts of the above ch*ity rthe Twsf) for ￿ year ended 31112 120*zZ. Rv4ponslbllltles and As the charty Irustees ol Trusl. you are re8F*Thfok for the preparalron bas18 of r•port of the accounts in accudanca with th8 requirement8 of the Chaitigs Acl 2011 fihe AGY). I report in respect of my examination of the Trust's ac￿uftts carriod out nder se¢tion 145 of the 2011 Act and in caryirg out my exomination, I have followed the apptic&bie Direati￿ given by the Charty Crynmlssion under section 1451Sllbl of the Ad. I havè completed my examination. I confimi that no material mattors have come to my attention (other than that disclosed telow'} in connection with the examinat￿n which gwes me cause to believe that ￿. any Material respect. accounlirKJ fftcords were not kept in o¢cordance section 130 of the Act or the accounts do not ac¢tyd with Iho accountino reco I have no ￿ncernS and have come across no other matters in connect with the examination to whith attention should be drawn in order to enable a proper understsnding of Ihe accounts lo be reached. lele lh& ￿rdS w the brackets rfthey t* not 8ppty. D•t•: