2021-12-31-accounts - Framlingham Tennis Tournament

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 01 2021 To 31 12 2021

From

Section A Reference and administration details

Charity name Framlingham Tennis Tournament Other names charity is known by FTT Registered charity number (if any) 1176689 Charity's principal address KINGS FARM, HALL ROAD CHARSFIELD WOODBRIDGE Postcode IP13 7PW

Framlingham Tennis Tournament

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Jeremy Scowsill Chair Existing Trustees
2 Kevin Holley Secretary Existing Trustees
3 Christopher Haird Treasurer Existing Trustees
4 Louise Rogers Existing Trustees
5 Richard Daynes Existing Trustees
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Section B Structure, governance and management

Description of the charity’s trusts

FTT is governed by a Charitable Incorporated Organisation (CIO) Type of governing document Foundation Constitution which was adopted on 16[th] January 2018 when (eg. trust deed, constitution) FTT was also first registered with the Charity Commission.

How the charity is constituted (eg. trust, association, company)

Charitable Incorporated Organisation (CIO)

New trustees are appointed by the existing trustees for a term of three (3) Trustee selection methods years

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

FTT is administered by the Trustees and an “Annual FTT Tournament Operations Committee” which has been delegated the tasks of a) The operational running of the tournament, and b) Fund raising for the tournament. The decision to delegate is reviewed on an annual basis. The number of Trustees shall be a minimum of three and a maximum of eleven with the Chair holding a casting vote. Trustees shall appoint the Chair of all sub-committees.

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The promotion of community participation in healthy recreation in particular but not exclusively by the provision of facilities for tennis tournaments.

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For over 100 years the FTT have planned, managed and operated the second oldest annual tennis tournament in the UK, which is sanctioned by The Lawn Tennis Association (LTA). The tournament is open to all UK tennis players and is organised on a not-for-profit basis with all proceeds reinvested in the tournament. There are over 50 events including a range of age specific events covering Junior (under 8's) through to Senior (over 65) community members plus "handicap" scoring and family events to encourage participation by all abilities along with "plate" (first round runner-up) events to maximise playing opportunities. In addition, there are "closed" events specifically for Suffolk residents.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

It should be noted that we are not a tennis club with traditional premises and membership, rather a group of trustees that plan, manage and operate an annual tournament open to all.

FTT provides facilities for pursuing healthy sporting recreation in the form of tennis for all ages and abilities, an opportunity for advancement of amateur tennis skills for all the players, free access to the grounds offered for the general public allowing them learn about the game of tennis and hopefully encourage them to participate in the future ie. encourages & enables increased participation in general well-being and a healthy activity.

FTT also provides continuity of a historic amateur sports event in a rural part of the country

In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

We were very pleased to be able to hold the 2021 Tournament having cancelled 2020. Due to the ongoing Covid restrictions and general uncertainty we focused on providing the core tennis tournament with only limited additional activities. We will hopefully return to executing our 5 year plan for a “Festival of Tennis” in 2022. As a result, it was another successful year in the history of the Framlingham Tennis Tournament and we were pleased to host 452 entrants in 53 different tennis events during the week. Given the circumstances the entry numbers were much larger than expected and validated the decision by the Committee to provide the opportunity for all to play tennis in a safe and welcoming environment. The age of competitors ranged from Under 8’s to Over 70 with singles, doubles and mixed double events. All the events were well supported and concluded successfully during the week despite Friday & Saturday’s heavy rain. Where possible, we took the opportunity to celebrate the game of tennis and engage, appropriately distanced, with our Patrons, Sponsors, visiting public, entrants and their families. Our favourite Parent & Child friendly, fun doubles tournament was held with limited numbers on Tuesday evening along with a BBQ for all entrants.

On the Suffolk finals day, we also hosted our first Inclusion & Diversity event. This was well attended by players with their supporters and provided an opportunity to engage with the visiting public. Many thanks to Suffolk LTA for their assistance with this event.

Finally, the Trustees would like to thank the Operational Committee, the numerous volunteers, our new Tournament Referee, Framlingham College and especially the catering team and the groundsmen for their hard work in making 2021 a great success.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustees have an aim of holding unrestricted funds covering all operating costs of one typical year, approximately £30,000 (aligned to the 5-year plan), as a contingency against, for example, the event being cancelled or a change of venue. On major fundraising years, the additional monies raised will be spent over the following years to replace equipment and to enhance the Tournament. Currently, £400 is held in reserve at a Donor’s request, to be spent as prize money for a specific event at the rate of £100 per year.

While the 2020 Bequest & Tennis Foundation Grant are not strictly held in reserve, £500 of the Grant was spent this year on a series of Inclusion & Diversity activities on Finals Day and broader engagement with the Community, further activities are planned in 2022. The Bequest expenditure aimed at long-term support of the tournament will be revisited during 2022/23.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The sources of funds for FTT comprise:

Annual Patronage / Donations by local tournament supporters
o Sponsorship by local companies
Entrance fees paid by the competitors
Fundraising events held during the week including a lunch on the Opening Sunday.
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to the truIteI m•mb•r• ol Framlingham Tennis Tournament On a¢¢ounts for the year ended 3111 December 2021 Charity Tro Ill any) 1178889 out on pa 8and9 l ptsrt to the tnJstfje$ on my ex8minats.on of the acwunts of ttte above charty I'th8 Trust.) for the year ended 311 12 12021. Rmponsibilltiu and As the charty trustees of the Trust. you are responsible for the KYep•ratn ba•18 ot r•port of the accounts in accordance with the requirements ol the Chafftie8 Act 2011 lllhe Arf). I report in rgsr¢t of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I havo followed the applicable Direction$ gNen by the Charty C¢)mmi$sion under seth'on 14515llbl 01 the Ad. I havo completed my examination. I confim that no material mattors have CCAne to my attention lother than that disclosed below") in conneth.on with the examinab'on which gives me eause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act LY the accounts do not accord the accounting records Indopondent •xamFnef• 8tstom•nt I have no con¢ems and have come across no olhof matters in connection wrth the examination to whic4) attention should be drawn in order to enable a proper understanding of the aCconts to be reached. delete the M)rtYs in the brackels rfthoy not apply. Slgned: Dats: 7/&¥ 2¢z Nm•: R•l•vant prof•Mlon•l qualffic•tlon(•l or body 111 •nyl: Charter•d Ac¢ountant Addr•ss: 87 Faryiers Close, Martlesham Heath Ipswich, Suffolk IP5 3SN TAR March 2012

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the N/A examiner wishes to disclose .

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	Framlingham Tennis Tournament	Framlingham Tennis Tournament	Framlingham Tennis Tournament	1176689	CC16a

	Receipts andpayments accounts
	For the period from	01/01/2021	To	31/12/2021


Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Donations	14,696	-	-	14,696	20,718
FundraisingEvents	266	-	-	266	-
Tournament EntryFees	5,951	-	-	5,951	-
Bank Interest	6	-	-	6	34
	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	20,919	-	-	20,919	20,752

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

**Total receipts **	20,919	-	-	20,919	20,752

A3 Payments
Venue Hire	6,871	-	-	6,871	-
Tournament Operations	6,234	100	-	6,334	238
Officials Fees	4,024	-	-	4,024	-
Cost of FundraisingEvents	454	-	-	454	-
Volunteer Expenses	918	-	-	918	-
Insurance	578	-	-	578	231
Replacement Equipment	2,331	-	-	2,331	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	21,410	100	-	21,510	469

A4 Asset and investment purchases, (see table)
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	-	-	-	-	-

**Totalpayments **	21,410	100	-	21,510	469

*Net of receipts/(payments)*	- 491	- 100	-	- 591	20,283
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds lastyear end	58,043	500	-	58,543	38,261
*Cash funds thisyear end*	57,552	400	-	57,952	58,544

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Section B Statement of assets and liabilities at the end of the period

Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	Community Account	416	-	-
	Savings Account	57,136	400	-
		-	-	-
	*Total cash funds*	57,552	400 OK	-
	(agree balances with receipts and payments account(s))	OK		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval

TAR	9			March2012

Section F Other optional information Section G Declaration The trustees d•elar• that th•y ha¥9 approv•d the trustees, report abovo. Slgned on b•half of th• charlty's Slgn•lur•(•l Full namel8) Posltlon l•g S•crotary, Chalr, •tc IhilLT 7/g/. TAR 10 March 2012