Trustees' Annual Report
For the period
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From (start date) 3 1 0 3 2 4 to end date 0 1 0 4 2 5
Section A Reference and administration details
Charity name Worting Scout Group
-
Other names the charity is known by
Registered charity number (if any) 1 1 7 6 6 7 6
HQ registration number 3 7 4 0 2
Charity’s principal address East View Path, Worting Road
Basingstoke
Hampshire
Postcode R G 2 3 8 P S
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Gavin Clark Greg Calin 01/04/24 - 29/06/24 01/04/24 - 29/06/24 Treasurer David Wheeler Ben Mills Neil Macintosh GLV Trustee Name Robert Scott Amber Tavener Jack Hopkins Dates acted if not for whole year Office (if any) David Hopkins Sam Stevens Mark Packer Ryan Adair Hollie Perman Chair 01/04/24 - 29/06/24 |
|---|---|
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (14 September 2024)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 9 Trustees and meets every 4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. trust, association, company) How the charity is constituted Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document |
2 LT700001 (14 September 2024)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (14 September 2024)
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Section C Objectives and activities
The Purpose of Scouting
Summary of the objects of the charity set Scouting exists to actively engage and support young people
out in its governing document in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in
which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Each section provides its own indoor and outdoor activities
Summary of the main activities in relation
designed to be encouraged team work, leadership,
to these objects
communal living, life skills, responsibily, physical and mental
welbing
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of Through the year 80+ squirrles, beavers, cubs and scouts
the charity during the year benefitted from the programme equipment and facilities that
were provided by the group. These incliuded weekly evening
meetings, activity trips, camps and educational experiences,
overnight experiences, games, sporting adventures and
personal challenges, family events.
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4 LT700001 (14 September 2024)
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Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 6 months running costs, circa £5,000.
The Group held reserves of £75,142.50 against this at year
end. This is above the level required for operating expenses.
However this can be explained by the Trustee Boards
decision to preserve our cash reserves over the on going
uncertanty of the Scout hut.
Quantify and explain any designations
Details of any funds materially in deficit Not applicable
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about: Investment Policy (Specimen 1)
• the charity’s principal sources of funds The Group's Income and Expenditure is very small and as a
(including any fundraising); consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.
• how expenditure has supported the key The Group Trustee Board regularly monitors the levels of
objectives of the charity; bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
• investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any Not applicable
significant activities planned to achieve
them)
Section G Declaration
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The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
0 4 0 6 2 5 David Wheeler David Wheeler Chair GLV Ben Mills Ben Mills |
|---|---|
5 LT700001 (14 September 2024)
WORTING SCOUT GROUP REPORT AND ACCOUNfs FOR THE YEAR ENDED 31 MARCH 2025 Bankers Barclays Bank PIC Market Place Basingstok¢ Hants Group Rcgistration Number 37402 Charity Number 1176676
WORTING scoirr GROUP TRUSTEES ANNUAL REPORT FOR THE YEAR EIWED 31 MARCH 2025 Major Activities and AchieveD]eDts in the Year Worting Scout Group has had a good year and our team of I£aders continued to put in lots of time and effort to provide excellent programmes for our young people. This year we introduced a new Sectio Squirrels. Like the real thing they are very small, lively and into everything. You will notice from the accounts there has been a big incr¢ase in COS nlDlY electricity. insurance and th¢ membership fee we pay to Scout HQ. We have had to incre&se subs this year to help cover these increases. Despite this we have had a very busy year and have paid over a thousand undS for badges for our youngsters. At the end of the year, the Group held c&sh balances of £75.142.50. The Group's policy is to nMintain a n]inimum level of c&sh Teserves of £5,(KKI, thich represents an amount great¢r than 6 months cost of running th¢ scout huL The TnLSt¢e Board has sought to preserve our c&sh to nlDlain reserves which may be needed An the futuTr in view of the continuing uncertainty over the scout huL The trLtstees have identified and reviewed the major risks to which they believe the Group is exEX)sed and systems are in place to mitigate their anticipated impact. These include the regular rertIng and monitoring of the Group's finances, and well establisl)ed procedures for the authorisation and control of expenditure. The Group's objectives continue to to deliver quality scouting to all its young members. in keeping with the Values and Meth(Ml of the Scout Association as defined in its "Policy Organisation and Ru]es". The Group is a trst establish under its neS whkch are common to all Groups. T[teeS are aptx)int¢d in accordance with the Policy, Organisation arld Rules of the Scout Associatio Th¢ Accounts have been drawn up on the recetpts and payments b&si& whk¢h is consistent with the previous year. Approved by the Tnjstees on 23 May 2025 and signed on their Ixbalf by Neil macintos Group Treasurer.
WORTING SCOUT GROUP RECEIPTS AND PAYMENTS ACCOUNTS SUMMARY FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Total Receipts for the year (sec page 4) 32.540.31 22,544.14 Total Payments for the year (see page 5) 35 099.62 39 076.89 Net Receipts for the year (2,559.31) (16.532.75} BaDk Balances brought foTward 77 701.81 94 234.56 Bank Balances carried forward 75 142.50 77 701.81 The abov¢ accounts and accompanying statement of assets and liabilities wffe approved by the Tnistees on 23 May 2025 and signed on their behalf by Neil Macintosh, Gr(p Treasurer.
WORTING SCOUT GROUP RECEipfs FOR THE YEAR ENDED 31 MARCH 2025 2026 Budget 2025 2024 11,500.00 Membership Subscriptions 6 000.00 Less. paid to District 5 500.00 9.583.75 5 400.00 4 183.75 7,095.00 3 960.00 3 135.00 1,900.00 Investment Income Received 2,232.55 1,809.83 1,000.00 Donations and Grants 1,085.00 2.880.00 Activities Group (Incl. Family Camp) Summer Camp Squirrels Beavers Activities Cubs Activities Scouts Activities 4258.50 6,651.50 73.00 1,018.25 269.50 2 868.00 15 138.75 2,770.00 4,114.00 496.50 65.00 4 357.22 11802.72 15,000.00 2.000.00 Fund Raising 1,702.58 1.254.59 Other Income Sale of T Shirts Contribution frotn Explore[5 Tax Refund on Gift Aid 573.30 700.00 6 924.38 8 197.68 462.00 1200.00 1500.00 26 900.1)O Total Receipts for the Year 32 540JI 22
WORTING SCOUT GROUP PAYMENfs FOR THE YEAR ENDED 31 MARCH 2025 2026 Budget 2025 2024 Premises G&s & Electricity Insurance 2,520.32 3284.89 365.92 6.171.13 784.04 932.78 374.41 2.091.23 5,500.00 Activities Group (Incl. Famity Camp) Summer Camp Scouts Cubs Beave Squirrels 4.782.30 11,611.02 2,856.13 344.87 2,023.69 243.59 4,037.99 3,258.92 3,267.44 658.61 1.983.92 12,000.00 21.861.60 13206.88 1,500.00 Purchase of Equipment 1,467.82 3,460.51 100.00 Fund RaisiDg Expcnscs 109.89 Cost of T Shirts 3,095.90 1.965.23 500.00 Badges 1.088.25 496.14 Hut Refiwbishment Costs 16,450.62 500.00 Bank Fees 115.40 250.00 Admin Costs 1299.52 1296.39 20 5I).00 Total Payments for the Year 35 099.62 39 076.89
WORTtNG SCOUT GROUP STATEMENT OF ASSETS AfAD LIABILITIES AS AT 31 CH 2025 2025 2024 Monetary Assets Bank current accounts Bank deposit accounts Cash in hand 19,525.90 55.616.60 24,317.76 53.384.05 75,142.50 77,701.81 Investment Assets Non Monetsry Assets Estimated Valuc Estimated Value Land and Buildings Scout hut 21,IK)O.00 21.(M)O.00 Equipment Tents etc. Box Trailer (50 % ownership) Camping equipment Tools Stoves Cooking quipmcnt . Pioneering kit Canoes and equipme Miscellaneous 1,600.(X) 2,000.00 600.00 100.00 200.00 200.00 200.00 3,500.00 200.00 8.600.00 1,600.00 2,000.00 600.00 100.00 200.00 200.00 200.00 3.500.00 200.00 8.600.00 Liabilities Total Assets 104 742.50 107
WORTING SCOUT GROUP INDEPENDENT EXAMtNER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 l Teport on the accounts of Worting Scout Group for the year ended 31 March 2025, which are set out on pages 3 to 6. Respeetiye responsibilities of Trnstees nd Examiner The Group's trEtee$ are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Sertion 42 (2) of the Chatities Act 1993 (the 1993 Act)) and that an independent eMIOn is neede(L It is my responsibility to". Examine the accounts (under Section 43 (3) of the 1993 Act)" To follow the procedures laid down in the General Directions given by the Clwrity Commissioners (utth Section 43 (7) 0)) of the 1993 Act: and To state whether particular matters have come to my attentiorL Basis of Examiner's Sttement My examtnation was carried out in accordance with the General Directions given by the Charity Cornmissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evideuce thal would be required in an audiL and cousequently I do not express an audit opinion on the vi¢w giv¢n by the accounts. Independent Examiner's Statsment In connection with my examinatio no matter b&s come to my attention" which gives me cause to believe that in any material res the requirements to keep accounting records in accordance with section 41 of the 1993 Act" and to prepare accounts which accord the a¢counting records and comply with the accounting requirements of the 1993 Act have not Fttn meL or to which. in my Opinio attention should be drawn in order to enable a proper understanding of the accounts to be reached. Colin Scott Summerfield Wayside Road Basingstoke 23 May 2025
WORTING SCOUT GROUP INDEPENDENT EXAMtNER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 l Teport on the accounts of Worting Scout Group for the year ended 31 March 2025, which are set out on pages 3 to 6. Respeetiye responsibilities of Trnstees nd Examiner The Group's trEtee$ are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Sertion 42 (2) of the Chatities Act 1993 (the 1993 Act)) and that an independent eMIOn is neede(L It is my responsibility to". Examine the accounts (under Section 43 (3) of the 1993 Act)" To follow the procedures laid down in the General Directions given by the Clwrity Commissioners (utth Section 43 (7) 0)) of the 1993 Act: and To state whether particular matters have come to my attentiorL Basis of Examiner's Sttement My examtnation was carried out in accordance with the General Directions given by the Charity Cornmissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evideuce thal would be required in an audiL and cousequently I do not express an audit opinion on the vi¢w giv¢n by the accounts. Independent Examiner's Statsment In connection with my examinatio no matter b&s come to my attention" which gives me cause to believe that in any material res the requirements to keep accounting records in accordance with section 41 of the 1993 Act" and to prepare accounts which accord the a¢counting records and comply with the accounting requirements of the 1993 Act have not Fttn meL or to which. in my Opinio attention should be drawn in order to enable a proper understanding of the accounts to be reached. Colin Scott Summerfield Wayside Road Basingstoke 23 May 2025