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2023-03-31-accounts

BRIGHTWELLS GOSTREY CENTRE

CONTENTS

FOR THE YEAR ENDED 31 MARCH 2023

Page
Report of the Trustees 1-3
Independent Examiners Report to the Trustees 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7-11

BRIGHTWELLS GOSTREY CENTRE

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2023

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY REGISTRATION NUMBER 1176651 START OF FINANCIAL PERIOD 1 April 2022 END OF FINANCIAL PERIOD 31 March 2023 TRUSTEES AT 31 MARCH 2023 Mr J Ely (Chairman) Mrs J Speed (Vice Chair) Mr S Dakers Mrs M Swage (Resigned 1/4/23) Mrs M Boyd Mr G Jex Mr B Osborne (Treasurer) Mr B Gentry Mr D Gourlay CORRESPONDANCE ADDRESS Memorial Hall Babbs Mead Farnham, Surrey GU9 7EE

GOVERNING DOCUMENT

Charitable Incorporated Organisation registered 12 Jan 2018 with the Charity Commission of England and Wales

INDEPENDENT EXAMINER

Paula Joyce FCCA CTA Sheen Stickland 2 Oriel Court Omega Park Alton Hants GU34 2YT

Page 1

BRIGHTWELLS GOSTREY CENTRE

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2023

Structure, Governance and Appointment of Trustees

Any responsible person from the local community is entitled to nominate new Trustees. Trustees are elected by annual vote. The Treasurer is elected at the Annual General Meeting. The other Trustees are elected at the first committee meeting which is held immediately after the Annual General Meeting.

Organisational Structure

The Charity is controlled by the Trustees. Trustees during the year are detailed on page 1. The Trustees and Treasurer are nonpaid volunteers.

The day to day operation of the Charity is delegated to the Charity Manager, Mrs Jessica Wells. There is a quarterly meeting of the Trustees where management and financial matters together with charity issues are discussed. The Chairman, Treasurer and certain other Trustees are regularly available to assist the Charity.

Risk Management

The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.

Objectives and Activities

In setting objectives and planning for activities the Trustees have given due consideration to general guidance given by the Charity Commission relating to public benefit.

The main objective of the Charity is to benefit the older residents of Farnham and the surrounding area by the organisation and management of a day centre and provision of necessary services.

The Charity offers a meeting place and provides a range of services for senior citizens including recreational activities, therapeutic services, lunches and a Community Meals Service.

Achievements and Performance

The closing remarks of last year’s report highlighted the “cost of living” crisis to come and indeed it did come! However we have carefully managed our resources and recognised the need to diversify in an attempt to increase our income so as to stabilise Brightwells Gostrey finances. Our staff are working extremely hard on two fronts to increase our Day Centre numbers and to promote our much valued bespoke Higher Needs Services Overall the delivery of our core services remains sound and steady and going in the right direction, which I am very pleased to report. The range of activities we provide has also expanded thanks to the hard work and dedication of our Charity Manager (Jess Wells) and the Well Being Co-ordinator (Jo Higginson). The recently launched grandparent and toddler play sessions are to be extended to be open to families in general. This coupled with the reopening of our café, will we hope, greatly increase the footfall to the Centre and in turn increase awareness of what we do the surrounding local community thereby attracting more clients and use of our services.

The Community Meals Service with high quality and freshly cooked meals, prepared by our dedicated kitchen team and the delivery of the meals by our team of volunteer drivers to some of the most vulnerable and lonely in our society, remains a vital element of our charitable objectives. The visit and the friendly chat it generates in this digital age should not be underestimated.

We are grateful for continued financial support from our two local authorities – Waverley Borough Council and Farnham Town Council. We hope for their continued support in the coming years. There are encouraging signs that Waverley BC will become more proactive in supporting us with the ultimate aim that the Memorial Hall can be seen as a Community Hub serving western Farnham with Brightwells Gostrey Centre at its heart. Trustees and staff alike are working hard to secure alternative funding support from local businesses and grant making bodies to underpin our revenue shortfall. Equally we place great emphasis on our services being affordable to all sectors of the community.

Thank you to all trustees, staff and volunteers who work tirelessly to make Brightwells Gostrey Centre a key part to community life in Farnham and surrounding villages.

Page 2

BRIGHTWELLS GOSTREY CENTRE

REPORT OF THE TRUSTEES CONTINUED

FOR THE YEAR ENDED 31 MARCH 2023

Financial Review

Income for the year amounted to £202,532 (2022 – £172,044) and expenditure £243,380 (2022 - £174,564). The deficit of £40,848 was deducted from the fund brought forward with unrestricted funds being £68,008 at the year end.

Policy on Reserves

The trustees have considered the level of reserves they wish to retain, appropriate to the CIO’S needs. This is based on the CIO’s size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.

Going Concern

After making appropriate enquiries, the Trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future assuming they continue to receive financial support from Waverley BC. For this reason they continue to adopt the going concern basis in preparing the financial statements.

Trustees Responsibilities

The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable then to ensure that the financial statements comply with the Charities Act 2011. They are responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The report was approved by the Trustees on:

And signed on its behalf:

Name:

Signed by order of the Trustees of Brightwells Gostrey Centre

Page 3

BRIGHTWELLS GOSTREY CENTRE

FOR THE YEAR ENDED 31 MARCH 2023

INDEPENDENT EXAMINERS REPORT ON THE ACCOUNTS

Independent examiner's report to the trustees of Brightwells Gostrey Centre

I report to the charity trustees on my examination of the accounts of Brightwells Gostrey Centre (the Trust) for the year ended 31st March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Paula Joyce FCCA CTA

Sheen Stickland Chartered Accountants 2 Oriel Court Omega Park Alton Hampshire GU34 2YT

Date: .............................................

Page 4

BRIGHTWELLS GOSTREY CENTRE

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2023

Notes
Income and Endowments from:
Donations and Legacies
2a
Charitable Activities
2b
Expenditure on:
Charitable Activities
3a
Other
3b
Net Income/(Expenditure) before
Investment Gains/(Losses)
Net gains/losses on investments
Net Income/(Expenditure)
Other recognised gains/(loses)
Net Movement in Funds
Reconciliation of Funds:
Total funds brought forward
Total Funds Carried Forward		 Unrestricted
Designated
Restricted
Total
Total
Funds
Funds
Funds
2023
2022
£
£
£
£
£
24,737
-
-
24,737
5,565
177,795
-
-
177,795
166,479
202,532
-
-
202,532
172,044
171,172
-
-
171,172
123,299
72,208
-
-
72,208
51,265
243,380
-
-
243,380
174,564
(40,848)
-
-
(40,848)
(2,520)



(40,848)
-
-
(40,848)
(2,520)



(40,848)
-
-
(40,848)
(2,520)
108,856
-
-
108,856
111,376
68,008
-
-
68,008
108,856

All of the organisation’s operations are classed as continuing.

The notes on pages 7 to 11 form part of these financial statements.

Page 5

BRIGHTWELLS GOSTREY CENTRE

BALANCE SHEET AT 31 MARCH 2023

Notes
Fixed Assets
Tangible assets
6
Current Assets
Stocks
7
Debtors
8
Cash at bank and in hand
9
Creditors
10
(amounts falling due within one year)
Net Current Assets
Total Assets less current liabilities
Creditors
11
(amounts falling due more than one year)
Net Assets		 Unrestricted
Restricted
Total
Total
Funds
Funds
31/3/23
31/3/22
£
£
£
£
16,360
16,360
7,748
1,000
1,000
1,000
15,660
15,660
10,407
46,804
46,804
101,401
63,464
63,464
112,808
11,816
11,816
11,700
51,648
51,648
101,108
68,008
68,008
108,856
-
-
-
68,008
68,008
108,856

The financial statements were approved, authorised and signed on their behalf by:

Approved on the …………………………………………………………

Signed on their behalf by Trustee………………………………………..

Print Name………………………………………………………………….

Page 6

BRIGHTWELLS GOSTREY CENTRE

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

Basis of preparation

The accounts have been prepared under the historical cost convention with items recognized at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) 2nd edition effective 1 January 2019 and with the Charities Act 2011.

The CIO constitutes a public benefit entity as defined by FRS 102.

Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period.

Material prior period errors

No material prior year errors have been identified in the reporting period.

1. ACCOUNTING POLICIES

The particular accounting policies adopted are set out below.

INCOME

Recognition of Income

These are included in the Statement of Financial Activities (SOFA) when:

Grants and Donations

Grants and Donations are only included in the SOFA when the general income recognition criteria are met (5-10 to 5.12 FRS 102 SORP).

Tax Reclaims on Donations and Gifts

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Contractual Income and Performance Related Grants

This is only included on the SOFA once the CIO has provided the related goods or services or met the performance related conditions.

Government Grants

The CIO has received government grants in the period.

Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in the Trustees’ annual report.

Income from Interest, royalties and dividends

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from the revaluing investments to market value at the end of the year.

Page 7

BRIGHTWELLS GOSTREY CENTRE

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 MARCH 2023

EXENDITURE AND LIABILITIES

Charitable Activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes costs that can be allocated directly to such activities.

Liability Recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the CIO to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Governance and Support Costs

Support costs represent the cost of central functions, for example governance costs, payroll administration, information technology. Governance costs are those support costs which relate to public accountability of the charity and its compliance with regulation and good practice.

Grants Payable without Performance Conditions

Where there are no conditions attaching to the grant that enables the donor CIO to realistically avoid the commitment, a liability for the full funding obligation must be recognised.

Employee Benefits

Short term benefits including holiday pay are recognised as an expense in the period in which the service is received.

Redundancy Cost

No redundancy payments were made during the period.

Deferred Income

No material item of deferred income has been included in the accounts.

Creditors

The CIO has creditors which are measured at settlement amounts less any trade discounts.

Provision for Liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

Fixed Assets

These are capitalised if they can be used for more than one year. They are valued at cost or, if gifted, at the value to the CIO on receipt.

Depreciation Expense

Depreciation is calculated at a rate to write off the costs of tangible fixed assets on a straight line basis over 4 years from the month they are purchased.

Stocks and work in progress

Stocks held for sale as part of non-charitable trade are measured at the lower of cost or net realisable value.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the CIO. Subsequently, they are measured at the cash or other consideration expected to be received.

Page 8

BRIGHTWELLS GOSTREY CENTRE

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 MARCH 2023

2. ANALYSIS OF INCOME

a) Donations and Legacies
Donations and gifts
Gift Aid & interest
b) Charitable Activities
CMS
Social Centre
Grants
3. ANALYSIS OF EXPENDITURE
a) Charitable Activities
CMS
Social Centre
b) Support Costs
Advertising & Marketing
Audit & Accountancy
Bad Debts
Bank Fees
Book keeping
Cleaning & waste disposal
Consulting
Depreciation
Employers NI (Admin)
Insurance
IT Software
Pension Costs (Admin)
Postage, Freight & Courier
Printing, Postage & Stationery
Repairs and Renewals
Salaries (Admin)
Staff Training
Staff Welfare
Subscriptions
Sundry Expenses
Telephone & Internet		 Unrestricted
Designated
Restricted
Total
Total
Funds
Funds
Funds
2023
2022
£
£
£
£
£
24,583
-
-
24,583
5,515
154
-
-
154
50
24,737
-
-
24,737
5,565
58,088
-
-
58,088
70,046
68,607
-
-
68,607
31,433
51,100
-
-
51,100
65,000
177,795
-
-
177,795 166,479
Unrestricted
Designated
Restricted
Total
Total
Funds
Funds
Funds
2023
2022
£
£
£
£
£
85,958
-
-
85,958
94,540
85,214
-
-
85,214
28,759
171,172
-
-
171,172 123,299
658
-
-
658
844
1,340
-
-
1,340
1,200
367
-
-
367
737
1,124
-
-
1,124
1,058
5,122
-
-
5,122
4,525
236
-
-
236
185
2,965
-
-
2,965
2,854
5,977
-
-
5,977
1,648
4,571
-
-
4,571
1,425
1,086
-
-
1,086
657
1,124
-
-
1,124
1,330
1,030
-
-
1,030
647
-
-
-
-
84
1,848
-
-
1,848
1,133
22
-
-
22
70
40,560
-
-
40,560
28,567
1,117
-
-
1,117
849
325
-
-
325
687
208
-
-
208
373
327
-
-
327
228
2,201
-
-
2,201
2,164
72,208
-
-
72,208 51,265

Page 9

BRIGHTWELLS GOSTREY CENTRE

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 MARCH 2023

4. STAFF COSTS AND NUMBERS

Gross Wages and Salaries
Employer’s National Insurance
Employers Pension Contributions
Average employees during the year:		 2023
2022
£
£
157,404
107,196
4,821
1,425
2,328
1,517


164,553
110,138


12
9

No employee received remuneration of more than £60,000 during the year.

5. TRUSTEES REMUNERATION AND EXPENSES

No payments were made to trustees or any persons connected with them during this financial period (2022 – Nil). No material transaction took place between the organisation and a trustee or any person connected with them (2022 – Nil).

6. TANGIBLE FIXED ASSETS

Equipment
Cost at
1 Apr 22
Additions
Cost at
31 Mar 23
Depreciation at
1 Apr 22
Charge
Depreciation at
31 Mar 23
Net Book Value
31 Mar 23
Net Book Value
31 Mar 22		 Unrestricted
Restricted
Total
£
£
£
11,127
-
11,127
14,589
-
14,589
25,716
-
25,716
3,379
-
3,379
5,977
-
5,977
9,356
-
9,356
16,360
-
16,360
7,748
-
7,748

The annual commitments under non cancelling operating leases and capital commitments are: 31 Mar 23 None (31 Mar 22 None)

7. STOCKS

Charitable Activities:
Opening 1Apr 22
Added in period
Expensed in period
Closing 31 Mar 23		 Stock
£
1,000
-
-
1,000

Page 10

BRIGHTWELLS GOSTREY CENTRE

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 MARCH 2023

8. DEBTORS AND PREPAYMENTS

Prepayments
Debtors
9. CASH AT BANK AND IN HAND
Cash at bank and in hand
Other
10. CREDITORS AND ACCRUALS:
AMOUNTS FALLING DUE WITHIN ONE YEAR		 Unrestricted
Restricted
Fund
Fund
£
£
2,016
-
13,644
-		 Total
Total
31 Mar 23
31 Mar 22
£
£
2,016
937
13,644
9,470
15,660
10,407
2023
2022
£
£
46,804
101,401
-
-
46,804
101,401

15,660
-
Accruals
Creditors
Pension
PAYE
Independent Examiners Fees		 Unrestricted
Restricted
Total
Total
Fund
Fund
31 Mar 23
31 Mar 22
£
£
£
£
411
-
411
144
7,803
-
7,803
7,113
383
-
383
403
2,019
-
2,019
2,980
1,200
-
1,200
1,060
11,816
-
11,816
11,700

11. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR

Unrestricted Restricted Total Total
Fund Fund 31 Mar 23 31 Mar 22
£ £ £ £
- - - -

Page 11