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2023-12-31-accounts

Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

INTERNATIONAL CHRISTIAN MARITIME ASSOCIATION ANNUAL REPORT OF THE TRUSTEES AND FINANCIAL ACTIVITIES 2023

For 1 January to 31 December 2023

Charity Registered in England & Wales No 1176633

Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

CONTENTS

PAGE

Reference and Administration 4 Structure, Governance and Management 5 Objects and Report on Public Benefit 5 Trustees’ Governance 5 Achievements and Performance 6 Financial Review 7 Plans for the Future 8 Trustees’ Declaration 9 Independent Examiner’s Report 10 Statement of Financial Activities 11 Balance Sheet 12 Notes to the Accounts 13-17 ICMA MEMBERSHIP ORGANISATIONS (inside back cover)

Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

“The International Christian Maritime Association is a free association of Christian organisations engaged in welfare work for seafarers who include those working on merchant, fishing and passenger vessels”.

.....from the Constitution of The International Christian Maritime Association .

Mailing address – UK

ICMA c/o Mission to Seafarers First Floor, 6 Bath Place, Rivington Street London, England, EC2A 3JE

Tel - (+1) 5149936528 Website www.icma.as

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

REFERENCE & ADMINISTRATION DETAILS:

Registered Office: Mission to Seafarers, St. Michael Paternoster Royal, College Hill, London, EC4R 2RL Principal or Mailing address: ICMA, Mission to Seafarers, St. Michael Paternoster Royal, College Hill, London, EC4R 2RL Tel. (+1) 514 993 6528

List of Trustees of the charity 1 January 2023 to date of this report:

Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
1 Fr Bruno Ciceri Until 27 January
2023		 Stella Maris
2 Fr. Sergio Massironi From 18
September 2023		 Stella Maris
3 The Rev. Mark Nestlehutt Vice Chair The Seamen’s Church Institute
4 Deacon Paul Rosenblum North American Maritime
Ministry Association
5 Rev Matthias Ristau Secretary Deutsche Seemannsmission
eV
6 The Rev. Canon Andrew Wright The Mission to Seafarers
7 Sara Baade Chair Sailors’ Society
8 Hilbert Penninga Treasurer Nederlandse
Zeevaarendencentrale
9 Rev. Jeffrey Huseby Council of Nordic Seamen’s
Churches

Independent Examiner

Milne Craig Chartered Accountants & Tax Advisers Abercorn House, 79 Renfrew Road, Paisley PA3 4DA

ICMA Bankers: HSBC, 28 Borough High St, London SE1 1YB

ICMA General Secretary: Dr. Jason Zuidema

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Structure, Governance and Management

Type of governing document: The Association was originally formed as an Unincorporated Association governed by Constitution, last amended 1 October 2015. During 2017 the Trustees submitted an application to the Charity Commission in England and Wales to become a Charitable Incorporated Organisation, instead of an unincorporated organisation. The new status was granted on 11 January 2018.

Governance and Trustee responsibilities are included as items on the regular agenda of Executive, highlighting advice and guidance from Charity Commission.

Objects, and Report on Public Benefit

The objects of the charity are the promotion of the spiritual, social and material welfare and religious education of all seafarers, and the relief of need, hardship or distress among seafarers.

The charity is a second and third tier service provider. At the beginning of 2023, the Association had 26 member organisations that serve seafarers worldwide (list inside back cover of report). The charity provides services to those frontline operators who are members of the charity, or who partner with us, and acts in this way for the benefit of seafarers and fishers. The charity achieves its objectives directly and through its members.

The charity is a free association of Christian organisations working with seafarers, fishers and their families worldwide. The Trustees are comprised of those identified in the constitution to meet and agree strategy, policy and planning of the activities of the charity. The Trustees have oversight of the finances and other resources of the charity. Committees established by the Trustees are delegated tasks such as the organising of training for member organisations. Member organisations active in different parts of the world join in regional groupings to provide for collaborative activity, mutual support and sharing of resources for seafarer welfare. ICMA appoints and maintains delegations to the International Maritime Organisation and International Labour Organisation.

In setting out the main activities undertaken by the charity, the Trustees have regard to how its charitable purposes are applied for public benefit. The Trustees comply with their duty to have due regard to the Charity Commission's public benefit guidance when exercising their powers or duties. The direct and indirect benefit to seafarers in need constitutes the primary public benefit. That benefit is achieved by organising the membership for ecumenical relations among managements of faithbased welfare providers; by encouraging ecumenical working in the frontline delivery of services to seafarers and fishers in ports; by progressing partnerships with both international and local service providers operating in the seafarers’ welfare sector; and by providing advocacy for the rights and dignity of seafarers and fishers in the industry and in international bodies.

Trustees Governance:

Appointment of Trustees New Trustees are appointed according to the provisions of the Constitution. While no formal induction programme is at present in place, new Trustees are expected to be familiar with the Charity’s values, aims and objectives together with its day-to-day operations, and to be aware of their statutory responsibilities as Trustees of a charity.

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Decisions

Decisions and actions of the Executive Committee in 2023 resulted in the following changes and developments for effective management:

Achievements and performance

In pursuit of the objects of the charity the following areas of achievement are highlighted for 2022:

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Financial review 2023

Financial reporting was reviewed by the Executive Committee with the accountant, with a view to providing regular management accounting and budgeting. The review of accounting procedure will also apply in the future to the administration of ‘grant funding’.

The results for the year show a surplus of £13,350 (2022: surplus of £10,660), representing a surplus of £13,350 (2022: surplus of £10,660) on unrestricted funds and a surplus of £nil (2022: surplus of £nil) on restricted funds.

A major focus in 2023 was to restart in-person trainings and regional meetings. The Ahoy! training in February and introductory training in November both had capacity attendance. In 2023 concerted efforts were made for multiple regional meetings in 2024. ICMA shares best practices at each of these meetings in person, alongside our continued use of digital tools.

Financial support was received from the TK Foundation, The Seafarers’ Charity and ITF Seafarers’ Trust for our meetings.

Dr. Jason Zuidema continued service to ICMA as General Secretary.

Statement on risks

The major risk facing the charity is Financial Risk and the strategies to manage and mitigate them are as follows:

Member Subscriptions : That some members may no longer be able financially to pay the voluntary contribution to which they had committed themselves. The Trustees regularly review the level of subscription arrears and has procedures in place to follow up non-payment. Specifically, the Trustees reviewed the subscription structure applicable for 2023 to ensure that the subscriptions were at an affordable level, and it will keep the level of subscriptions under review.

Dependence on several key foundations: That the major grant making bodies, the Seafarers’ Trust of the International Transport Workers’ Federation or the TK Foundation, reduce the grants made for charitable activities (conferences and training). The Trustees are actively seeking funding from additional sources for projects currently being planned.

Accounting costs: That the cost of accounting may increase should the provision of different accounting and financial reporting services become necessary. The Trustees regularly review the quality and quantity of accounting services provided to ensure that they are appropriate and cost effective. It also seeks to ensure that applications to grant funders are made on a full cost recovery basis, so that the cost of providing monitoring information is reflected in the amount of funds for which application is being made.

Risk Mitigation: The charity has sufficient unrestricted reserves to fund both operating and charitable expenditures as a result of shortfalls on income on an ongoing basis.

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Statement of the Charity’s policy on reserves:

The charity aims to accumulate reserves of at least £50,000 in order to manage major risks as noted above. It is aware that the financial climate in recent years has restricted members’ ability to bear subscription increases. Unrestricted reserves at the year-end were £214,175. There were no restricted reserves.

Details of any funds materially in deficit:

There are no funds materially in deficit.

Plans for the future

Trustee Responsibilities:

The Trustees are responsible for preparing the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Legislation requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that year.

In preparing these accounts, the Trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the SORP. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Trustees’ Declaration

The Trustees declare that they have approved the Trustees’ Report above at their meeting on

4 September ____ 2024.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Matthias Ristau

Position (eg Secretary, Chair, etc) Treasurer

9/7/2024 Date ____ 2024

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA

Charity Registered in England & Wales. Registration number 1176633

Independent Examiner’s Report to the Trustees of International Christian Maritime Association

I report on the accounts of the charity for the year ended 31 December 2023, which are set out on pages 11 to 17.

Respective responsibilities of trustees and examiner

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records, comply with accounting requirements of the Charities Act and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

William Vernall CA Milne Craig Abercorn House 79 Renfrew Road Paisley PA3 4DA

Date: 9/9/2024

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

International Christian Maritime Association

Statement of Financial Activities and Income and Expenditure Account

For the year ended 31 December 2023

Note
Income from
Membership fees
2,3
Charitable activities
4
Other trading activities
Investments
Total incoming resources
Expenditure on
Raising funds
Charitable activities
5
Total resources expended
Net income / expenditure
Transfers between funds
6
Net movement in funds
Total funds brought forward at 1 January 2023
Total funds carried forward at 31 December 2023		 Unrestricted
Funds
£
57,168
28,239
175
-
85,582
-
72,232
72,232
13,350
13,350
200,825
214,175		 Restricted
Funds
£
-
65,043
-
-
65,043
-
65,043
65,043
-
-
-
-		 Total
2023
£
57,168
93,282
175
-
150,625
-
137,275
137,275
13,350
-
13,350
200,825
214,175		 Total
2022
£
53,136
84,683
-
-
137,819
-
127,159
127,159
10,660
-
10,660
190,165
200,825

The notes on pages 13 to 17 form part of these financial statements.

Page 11

Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

International Christian Maritime Association

Balance Sheet

As at 31 December 2023

Note
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
11
Creditors
Amounts falling due within one year
12
Net current assets
Total assets less current liabilities
Reserves
Restricted funds
13
Unrestricted funds
14		 2023
£
-
-
468
217,144
217,612
3,437
214,175
214,175
-
214,175
214,175		 2022
£
-
-
8,730
197,650
206,380
5,555
200,825
200,825
-
200,825
200,825

These financial statements were approved by the Trustees on ____ 2024 and signed on their behalf by: 4 September

Mark Nestlehutt , Chair Matthias Ristau, Treasurer

The notes on pages 13 to 17 form part of these financial statements.

Page 12

Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

International Christian Maritime Association NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 December 2023

1. ACCOUNTING POLICIES

a) Basis of Preparation

The accounts have been prepared on a going concern basis under the historical cost convention. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland 2015. The principal accounting policies adopted in the preparation of the financial statements are set out below.

b) Incoming Resources

Voluntary income including donations, gifts and legacies and grants that provide core funding or are of a general nature are recognised where there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Such income is only deferred where:

c) Volunteers and donated services and facilities

The value of services provided by volunteers is not incorporated into these financial statements.

d) Resources Expended

Expenditure is recognised on an accruals basis as a liability is incurred. Contractual arrangements are recognised as goods and services are supplied.

Grant payments are recognised when a constructive obligation arises that results in the payment being unavoidable.

● Cost of generating funds are those costs incurred in attracting voluntary income.

● Charitable activities include expenditure associated with promotion of the objects of the International Christian Maritime Association to society in general, promotion of the objects of the International Christian Maritime Association to the seafaring community, improved pastoral care of seafarers and support of partner organisations.

● Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

● Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

e) Irrecoverable VAT

All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA

Charity Registered in England & Wales. Registration number 1176633

f) Operating leases

There are no operating leases.

g) Fixed Assets

h) Stocks

Stocks are valued at cost.

i) Foreign Currency Transactions

Transactions in foreign currency are recorded at a provisional rate during the year, with an adjustment made at the year end to reflect the actual rate ruling at the balance sheet date.

j) Funds Structure

k) Pension Costs

Contributions to the charity's pension schemes are charged to resources expended as they become payable.

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Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

International Christian Maritime Association

Year ended 31 December 2023

2.
SUBSCRIPTIONS AND DONATIONS
Unrestricted
Restricted
funds
funds
£
£
Membership Subscriptions - Note 3
57,168
-
Donations
-
-
Total
57,168
-
2022
53,136
-
3.
MEMBERSHIP SUBSCRIPTIONS DUE
Association for Seamen's Mission Japan

Bibilia Harbour Mission

Christelike Seemansorganisasie
Danske Soemands og Utlanskirker
Deutsche Seemansmission e.V.
Indenlandsk Soemandsmission
Korea International Maritime Mission

Seafarers' Christian Friend Society
Life International Ministries (Romania)

Liverpool Seafarers' Centre
Mission to Seafarers
Naval and Military Bible Society
Nederlandse Zeemanscentrale
North American Maritime Ministry Association
Seemansmission der Nordkirche
PCT Seamen's Fishermen's Service Centre
Queen Victoria Seamen's Rest
Royal National Mission to Deep Sea Fishermen
Sailors' Society
The Seamen's Church Institute
Seamen's Mission of Estonia
Sjomannskirken / Norwegian Church Abroad
Sjömanskyrkan i Stockholm
Stella Maris
Stichting Pastoraat Werkers Overzee
Suomen Merimieskirkko		 Unrestricted
Restricted
funds
funds
£
£
57,168
-
-
-		 2022
Total
£
57,168
-
57,168
2023
£
-
-
483
2,500
7,271
2,500
-
500
-
500
7,500
500
2,438
2,486
485
477
500
500
7,500
7,400
485
2,500
486
7,250
485
2,423
57,168		 2021
Total
£
53,136
-
57,168
-		 53,136
53,136



2022
£
-
500
489
2,500
7,330
800
-
500
-
500
7,500
500
2,443
2,467
489
450
500
500
7,500
4,863
488
2,500
7,385
489
2,443
53,136

Page 15

Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

International Christian Maritime Association

Year ended 31 December 2023

4.
INCOME FROM CHARITABLE ACTIVITIES
Training income
Ahoy Conference 2023
Project Income
ITF Seafarers- internet project
ITF Seafarers - Christmas Project
2022
5.
CHARITABLE ACTIVITIES
Salaries and pensions (see note below)
General Secretary expenses
Ahoy Conference 2023
ICMA Hamburg course
Project costs -Internet plus Christmas
Grants repaid - vaccine project
Project costs - Christmas project
Insurance
Stationery and postage
Computer expenses
Subscriptions paid
General expenses
AGM and ExComm expenses
Accountancy fees
Legal fees
Bank charges
Exchange rate variances
Bad debts
Software depreciation
Independent examination
Total expenditure
2022		 Unrestricted
Restricted
2023
funds
funds
Total
£
£
£
5,776
24,825
30,601
22,463
40,218
62,681
-
-
28,239
65,043
93,282
-
84,683
Unrestricted
Restricted
2023
funds
funds
Total
£
£
£
49,287
5,457
54,744
8,881
-
8,881
681
40,218
40,899
-
19,368
19,368
-
-
-
-
-
-
-
-
-
937
-
937
-
-
-
696
-
696
184
-
184
306
-
306
-
-
-
5,898
-
5,898
-
-
-
784
-
784
3,066
-
3,066
-
-
-
-
-
-
1,512
-
1,512
72,232
65,043
137,275
42,476
84,683		 2022
Total
£
-
45,000
39,683
84,683
84,683
2022
Total
£
37,233
11,601
79,638
-
1,283
-
696
1,050
550
-
4,400
-
555
(11,245)
-
-
1,398
127,159
127,159

Note: The salary and pension figure above relates to the General Secretary, who was considered to be the key management personnel in the year under review.

6. TRANSFERS BETWEEN FUNDS

No transfer has been made from unrestricted funds to restricted funds (2022: transfer of £0).

7. TAXATION

The Association has been accepted as a registered charity by HM Revenue and Customs. Accordingly no liability to taxation arises as all of the income and gains fall within the the exemptions from taxation contained in Sections 466 to 493 of the Corporation Tax Act 2010.

8. EMPLOYEES

The average number of employees during the year was 1 (2022 - 1).

No Trustee received reimbursement of travel expenses to Executive Committee meetings (2022 - nil).

Page 16

Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

International Christian Maritime Association

Year ended 31 December 2023

9.
FIXED ASSETS
At cost
Depreciation to date
Net book value at year end
10.
DEBTORS
Subscriptions due, less provision for bad debts
Grant for Taiwan conference
Sundry debtors and prepayments
All amounts are due within one year.
11.
CASH AT BANK AND IN HAND
Bank current accounts
Direct business account
12.
CREDITORS
Amounts falling due within one year
Income deferred for ITF internet project
General Secretary travel costs
Sundry creditors and accruals
13.
RESTRICTED FUNDS
Opening
Balance
Income
£
£
Seafarers UK Training grant
3,500
TK Foundation Ahoy Project grant
3,880
ITF Ahoy Project/Training grants
-
57,663
-
65,043
14.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Balance at 31 December 2023 per Statement of Financial Activities
Represented by:
Net current assets		 9.
FIXED ASSETS
At cost
Depreciation to date
Net book value at year end
10.
DEBTORS
Subscriptions due, less provision for bad debts
Grant for Taiwan conference
Sundry debtors and prepayments
All amounts are due within one year.
11.
CASH AT BANK AND IN HAND
Bank current accounts
Direct business account
12.
CREDITORS
Amounts falling due within one year
Income deferred for ITF internet project
General Secretary travel costs
Sundry creditors and accruals
13.
RESTRICTED FUNDS
Opening
Balance
Income
£
£
Seafarers UK Training grant
3,500
TK Foundation Ahoy Project grant
3,880
ITF Ahoy Project/Training grants
-
57,663
-
65,043
14.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Balance at 31 December 2023 per Statement of Financial Activities
Represented by:
Net current assets		 Expenditure
£
3,500
3,880
57,663		 2023
-
-
-
2023
£
-
-
468
468
2023
£
217,144
-
217,144
2023
£
-
3,437
3,437
Transfers
£
-
-
Restricted
funds
£
-
-		 2022
-
-
-
2022
£
-
-
8,730
8,730
2022
£
197,650
-
197,650
2022
£
-
3,026
2,529
5,555
Closing
Balance
£
-
-
65,043		 65,043 -
Unrestricted
funds
£
214,175		 Total
£
214,175
214,175 214,175

Page 17

Docusign Envelope ID: 7144CE3E-FAEB-4EF6-98B0-DDA64C39B000

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

ICMA MEMBERSHIP ORGANISATIONS

Association for Seafarers’ Mission Japan.

Biblia Harbour Mission. Christelike Seemansorganisasie. Danske Sømands-og Utlandskirker. Deutsche Seemannsmission e.V. Estonia Seamen's Mission. Indenlandsk Sømandsmission.

Korea International Maritime Mission. LIFE International Seafarers Christian Ministries.

Liverpool Seafarers’ Centre The Mission to Seafarers. Naval and Military Bible Society. North American Maritime Ministry Association.

Nederlandse Zeevarendencentrale. PCT Seamen's Fishermen's Service Centre. Queen Victoria Seamen's Rest. Sailors' Society. Seafarers’ Christian Friend Society. Seamen's Church Institute. Seemannsmission der Nordkirche. Sjömannskirken / The Norwegian Church Abroad.

Stella Maris. Stichting Pastoraat Werkers Overzee. Stockholm Seamen’s Mission Suomen Merimieskirkko. The Fishermen’s Mission.

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