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2020-12-31-accounts

INTERNATIONAL CHRISTIAN MARITIME ASSOCIATION ANNUAL REPORT OF THE TRUSTEES AND FINANCIAL ACTIVITIES 2020

For 1 January to 31 December 2020 Charity Registered in England & Wales No 1176633

CONTENTS PAGE Reference and Administration 4 Structure, Governance and Management 5 Objects and Report on Public Benefit 5 Trustees’ Governance 5 Achievements and Performance 6 Financial Review 7 Plans for the Future 8 Trustees’ Declaration 9 Independent Examiner’s Report 10 Statement of Financial Activities 11 Balance Sheet 12 Notes to the Accounts 13-17 ICMA MEMBERSHIP ORGANISATIONS (inside back cover)

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

“The International Christian Maritime Association is a free association of Christian organisations engaged in welfare work for seafarers who include those working on merchant, fishing and passenger vessels”.

.....from the Constitution of The International Christian Maritime Association .

Mailing address – UK

ICMA c/o St Michael Paternoster Royal Mission to Seafarers, College Hill London, England, EC4R2RL

Tel - (+1) 5149936528

Website www.icma.as

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The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

REFERENCE & ADMINISTRATION DETAILS:

Registered Office: Mission to Seafarers, St. Michael Paternoster Royal, College Hill, London, EC4R 2RL Principal or Mailing address: ICMA, Mission to Seafarers, St. Michael Paternoster Royal, College Hill, London, EC4R 2RL Tel. (+1) 514 993 6528

List of Trustees of the charity 1 January 2020 to date of this report:

Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
1 Fr Bruno Ciceri Stella Maris
2 Rev Christoph Ernst Deutsche Seemannsmission
3 The Rev. David M. Rider Until March 24,
2020		 The Seamen’s Church Institute
of New York & New Jersey
4 The Rev. Mark Nestlehutt From March 24,
2020		 The Seamen’s Church Institute
of New York & New Jersey
5 Rev. Marsh L. Drege Until June 17,
2020		 North American Maritime
Ministry Association
6 Deacon Paul Rosenblum From June 17,
2020		 North American maritime
Ministry Association
7 Capt. Bernt Köning Treasurer Nederlandse
Zeevaarendencentrale
8 The Rev. Canon Andrew Wright Chairman The Mission to Seafarers
9 Prasanta Roy Until Feb. 29, 2020 Sailors’ Society
10 Dr. Peter M. Swift From March 1
until 20 Sept. 2020		 Sailors’ Society
11 Sara Baade From 21 Sept.
2020		 Sailors' Society
12 Rev. Ørnulf Steen Until Feb. 29, 2020 Council of Nordic Seamen’s Churches
in Denmark, Faroe Islands, Finland,
Norway and Sweden
13 Rev. Jeffrey Huseby From March 1,
2020		 Council of Nordic Seamen’s Churches
in Denmark, Faroe Islands, Finland,
Norway and Sweden

Independent Examiner

Milne Craig Chartered Accountants & Tax Advisers Abercorn House, 79 Renfrew Road, Paisley PA3 4DA ICMA Bankers: HSBC, City of London Branch, 60 Queen Victoria Street, LONDON EC4N 4TR

ICMA General Secretary: Dr. Jason Zuidema

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The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Structure, Governance and Management

Type of governing document: The Association was originally formed as an Unincorporated Association governed by Constitution, last amended 1 October 2015. During 2017 the Trustees submitted an application to the Charity Commission in England and Wales to become a Charitable Incorporated Organisation, instead of an unincorporated organisation. The new status was granted on 11 January 2018.

Governance and Trustee responsibilities are included as items on the regular agenda of Executive, highlighting advice and guidance from Charity Commission.

Objects, and Report on Public Benefit

The objects of the charity are the promotion of the spiritual, social and material welfare and religious education of all seafarers, and the relief of need, hardship or distress among seafarers.

The charity is a second and third tier service provider. At the beginning of 2020, the Association had 28 member organisations that serve seafarers worldwide (list inside back cover of report). The charity provides services to those frontline operators who are members of the charity, or who partner with us, and acts in this way for the benefit of seafarers and fishers. The charity achieves its objectives directly and through its members.

The charity is a free association of Christian organisations working with seafarers, fishers’ and their families worldwide. The Trustees are comprised of those identified in the constitution to meet and agree strategy, policy and planning of the activities of the charity. The Trustees have oversight of the finances and other resources of the charity. Committees established by the Trustees are delegated tasks such as the organising of training for member organisations. Member organisations active in different parts of the world join in regional groupings to provide for collaborative activity, mutual support and sharing of resources for seafarer welfare. ICMA appoints and maintains delegations to the International Maritime Organisation and International Labour Organisation.

In setting out the main activities undertaken by the charity, the Trustees have regard to how its charitable purposes are applied for public benefit. The Trustees comply with their duty to have due regard to the Charity Commission's public benefit guidance when exercising their powers or duties. The direct and indirect benefit to seafarers in need constitutes the primary public benefit. That benefit is achieved by organising the membership for ecumenical relations among managements of faithbased welfare providers; by encouraging ecumenical working in the frontline delivery of services to seafarers and fishers in ports; by progressing partnerships with both international and local service providers operating in the seafarers’ welfare sector; and by providing advocacy for the rights and dignity of seafarers and fishers in the industry and in international bodies.

Trustees Governance:

Appointment of Trustees New Trustees are appointed according to the provisions of the Constitution. While no formal induction programme is at present in place, new Trustees are expected to be familiar with the Charity’s values, aims and objectives together with its day-to-day operations, and to be aware of their statutory responsibilities as Trustees of a charity.

Decisions/

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The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Decisions and actions of the Executive Committee in 2020 resulted in the following changes and developments for effective management:

Achievements and performance

In pursuit of the objects of the charity the following areas of achievement are highlighted for 2020:

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The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Financial review 2020

Financial reporting was reviewed by the Executive Committee with the accountant, with a view to providing regular management accounting and budgeting. The review of accounting procedure will also apply in the future to the administration of ‘grant funding’.

The results for the year show a surplus of £11,053 (2019: surplus of £43,530), representing a surplus of £11,053 (2019: surplus of 39,921) on unrestricted funds and a surplus of £nil (2019: surplus of £3,609) on restricted funds.

The major focus of this year’s activities was support for members during the COVID-19 pandemic. This involved especially using digital communication tools, including webinars, video conference calls, chat services and email. No travel was possible after March 2020.

We received $168,750USD from the ITF Seafarers’ Trust to distribute to our membership for Christmas gifts for seafarers.

Following a review of the subscription structure, subscriptions due for the year were paid on time and there were very few subscriptions outstanding at the year end.

Dr. Jason Zuidema continued service to ICMA as General Secretary.

Statement on risks

The major risk facing the charity is Financial Risk and the strategies to manage and mitigate them are as follows:

Member Subscriptions : That some members may no longer be able financially to pay the voluntary contribution to which they had committed themselves. The Trustees regularly review the level of subscription arrears and has procedures in place to follow up non-payment. Specifically, the Trustees reviewed the subscription structure applicable for 2020 to ensure that the subscriptions were at an affordable level, and it will keep the level of subscriptions under review.

Dependence on Seafarers’ Trust: That the major grant making body, the Seafarers’ Trust of the International Transport Workers’ Federation, reduces the grants made for charitable activities (conferences and training). The Trustees is actively seeking funding from additional sources for projects currently being planned.

Accounting costs: That the cost of accounting may increase should the provision of different accounting and financial reporting services become necessary. The Trustees regularly review the quality and quantity of accounting services provided to ensure that they are appropriate and cost effective. It also seeks to ensure that applications to grant funders are made on a full cost recovery basis, so that the cost of providing monitoring information is reflected in the amount of funds for which application is being made.

Risk Mitigation: The charity has sufficient unrestricted reserves to fund both operating and charitable expenditures as a result of shortfalls on income on an ongoing basis.

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The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Statement of the Charity’s policy on reserves:

The charity aims to accumulate reserves of at least £50,000 in order to manage major risks as noted above. It is aware that the financial climate in recent years has restricted members’ ability to bear subscription increases. Unrestricted reserves at the year end were £181,707. There were no restricted reserves.

Details of any funds materially in deficit:

There are no funds materially in deficit.

Plans for the future

Trustee Responsibilities:

The Trustees are responsible for preparing the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Legislation requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that year.

In preparing these accounts, the Trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the SORP. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Trustees’ Declaration

The Trustees declare that they have approved the Trustees’ Report above at their meeting on

8 October 2021.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Andrew Wright

Position (eg Secretary, Chair, etc) Chair

Date 8 October 2021

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The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

Independent Examiner’s Report to the Trustees of International Christian Maritime Association

I report on the accounts of the charity for the year ended 31 December 2020, which are set out on pages 11 to 17.

Respective responsibilities of trustees and examiner

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records, comply with accounting requirements of the Charities Act and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

William Vernall CA Milne Craig Abercorn House 79 Renfrew Road Paisley PA3 4DA

Date: 8 October 2021

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International Christian Maritime Association

Statement of Financial Activities and Income and Expenditure Account

For the year ended 31 December 2020

Note
Income from
Membership fees
2,3
Charitable activities
4
Other trading activities
Investments
Total incoming resources
Expenditure on
Raising funds
Charitable activities
5
Total resources expended
Net income / expenditure
Transfers between funds
6
Net movement in funds
Total funds brought forward at 1 January 2020
Total funds carried forward at 31 December 2020		 Unrestricted
Funds
£
54,800
-
77
-
54,877
-
37,478
37,478
17,399
(6,346)
11,053
170,654
181,707		 Restricted
Funds
£
-
126,880
-
-
126,880
-
133,226
133,226
(6,346)
6,346
-
-
-		 Total
2020
£
54,800
126,880
77
-
181,757
-
170,704
170,704
11,053
-
11,053
170,654
181,707		 Total
2019
£
54,750
107,012
4,159
-
165,921
-
122,391
122,391
43,530
-
43,530
127,124
170,654

The notes on pages 13 to 17 form part of these financial statements.

Page 11

International Christian Maritime Association Balance Sheet As at31 t￿cember 2020 2020 2019 Fix•d •ss•ts TangIb￿ assets rrentas5•ts Ctbtors Cash at bank and In har)Y io li 3,0 193,537 19,097 161.725 196.537 IP)J￿22 Cr•dhrs AM￿nts falllnB due wlthln year 12 14,830 10,168 N•tcurr•ntaH•ts 181,707 170.654 Total •ss•ts l•ss curr•nthbl*hs L81,707 170,654 A￿•r¥•9 Restricted funds Unrestricted funds 13 14 181,707 170.654 181,707 170,654 These flnanclal statements were approved by the Trustees on 8 October 2021 and slgned on thelr behalf bv: Andr•wWr¥lt. Chrm•n Tre•sw•r The pages 13 to 17 fcffm partofthese fInar￿jaI ststements.

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

International Christian Maritime Association NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 December 2020

1. ACCOUNTING POLICIES

a) Basis of Preparation

The accounts have been prepared on a going concern basis under the historical cost convention. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Ireland 2015. The principal accounting policies adopted in the preparation of the financial statements are set out below.

b) Incoming Resources

Voluntary income including donations, gifts and legacies and grants that provide core funding or are of a general nature are recognised where there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Such income is only deferred where:

c) Volunteers and donated services and facilities

The value of services provided by volunteers is not incorporated into these financial statements.

d) Resources Expended

Expenditure is recognised on an accruals basis as a liability is incurred. Contractual arrangements are recognised as goods and services are supplied.

Grant payments are recognised when a constructive obligation arises that results in the payment being unavoidable.

● Cost of generating funds are those costs incurred in attracting voluntary income.

● Charitable activities include expenditure associated with promotion of the objects of the International Christian Maritime Association to society in general, promotion of the objects of the International Christian Maritime Association to the seafaring community, improved pastoral care of seafarers and support of partner organisations.

● Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

● Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

e) Irrecoverable VAT

All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

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The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

f) Operating leases

There are no operating leases.

g) Fixed Assets

h) Stocks

Stocks are valued at cost.

i) Foreign Currency Transactions

Transactions in foreign currency are recorded at a provisional rate during the year, with an adjustment made at the year end to reflect the actual rate ruling at the balance sheet date.

j) Funds Structure

k) Pension Costs

Contributions to the charity's pension schemes are charged to resources expended as they become payable.

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International Christian Maritime Association

Notes to the Financial Statements (continued) for the year ended 31 December 2020

2.
SUBSCRIPTIONS AND DONATIONS
Unrestricted
Restricted
funds
funds
£
£
Membership Subscriptions - Note 3
54,800
-
Donations
-
-
Total
54,800
-
2019
54,750
-
3.
MEMBERSHIP SUBSCRIPTIONS DUE
Apostolatus Maris
Association for Seamen's Mission Japan
Bibilia Harbour Mission
Christelike Seemansorganisasie
Danske Soemands og Utlanskirker
Deutsche Seemansmission e. V.
Indenlandsk Soemandsmission
Indonesian Ministry to Seafarers

Korea International Maritime Mission

Seamen's Christian Friend Society
Life International Ministries (Romania)
*
Mersey Mission to Seafarers
Mission to Seafarers
Nederlandse Zeemanscentrale
North America Maritime Ministry Association
Seemansmission der Nordkirche (Nordelbien)
PCT Seamen's Fishermen's Service Centre
Queen Victoria Seamen's Rest
Royal National Mission to Deep Sea Fishermen
Sailors' Society
Seamen's Church Institute of New York
Seamen's Mission of Estonia
Sjomannskirken / Norwegian Church Abroad
Sjomannskyrkan i Sverige
Stichting Pastoraat Werkers Overzee
Suomen Merimieskirkko
Naval and Military Bible Society		 Unrestricted
Restricted
funds
funds
£
£
54,800
-
-
-		 2020
Total
£
54,800
-
54,800
2020
£
7,500
500
500
500
2,500
7,500
800
-
-
500
-
500
7,500
2,500
2,500
500
500
500
500
7,500
5,000
500
2,500
500
500
2,500
500
54,800		 2019
Total
£
54,750
-
54,800
-		 54,750
54,750


*		 2019
£
7,500
500
500
500
2,500
7,500
800
-
-
500
-
500
7,500
2,500
2,500
500
500
500
500
7,500
5,000
450
2,500
500
500
2,500
500
54,750

Page 15

International Christian Maritime Association

Notes to the Financial Statements (continued) for the year ended 31 December 2020

4.
INCOME FROM CHARITABLE ACTIVITIES
Conference and Training income
Project income - ITF Christmas Project
Conference grants received
ITF Seafarers' Trust
TK Foundation
Taiwan funders
2019
5.
CHARITABLE ACTIVITIES
Salaries and pensions (see note below)
General Secretary expenses
Project costs
Conference costs
Insurance
Stationery and postage
Computer expenses
Subscriptions paid
General expenses
AGM and ExComm expenses
Accountancy fees
Legal fees
Bank charges
Exchange rate variances
Bad debts
Software depreciation
Independent examination
Total expenditure
2019		 Unrestricted
Restricted
2020
funds
funds
Total
£
£
£
-
-
-
126,880
126,880
-
-
-
-
-
-
-
-
-
-
126,880
126,880
-
107,012
Unrestricted
Restricted
2020
funds
funds
Total
£
£
£
26,484
8,828
35,312
1,074
-
1,074
128,641
128,641
-
-
-
1,136
-
1,136
-
-
-
756
-
756
1,050
-
1,050
-
-
-
-
-
-
4,400
-
4,400
-
-
-
372
-
372
-
(4,243)
(4,243)
1,000
-
1,000
-
-
-
1,206
-
1,206
37,478
133,226
170,704
18,988
103,403		 2019
Total
£
22,372
-
38,461
30,756
15,423
107,012
107,012
2019
Total
£
33,714
10,342
-
65,661
1,088
-
1,056
788
-
-
4,400
312
556
2,374
900
-
1,200
122,391
122,391

Note: The salary and pension figure above relates to the General Secretary, who was considered to be the key management personnel in the year under review.

6. TRANSFERS BETWEEN FUNDS

A transfer of £6,346 has been made from unrestricted funds to restricted funds (2019: transfer of £3,609). This transfer represents a contribution from general funds to costs of projects not covered by restricted project income.

7. TAXATION

The Association has been accepted as a registered charity by HM Revenue and Customs. Accordingly no liability to taxation arises as all of the income and gains fall within the the exemptions from taxation contained in Sections 466 to 493 of the Corporation Tax Act 2010.

8. EMPLOYEES

The average number of employees during the year was 1 (2019 - 1).

No Trustee received reimbursement of travel expenses to Executive Committee meetings (2019 - Nil).

Page 16

International Christian Maritime Association

Notes to the Financial Statements (continued) for the year ended 31 December 2020

9.
FIXED ASSETS
At cost
Depreciation to date
Net book value at year end
10.
DEBTORS
Subscriptions due, less provision for bad debts
Grant for Taiwan conference
Sundry debtors
All amounts are due within one year.
11.
CASH AT BANK AND IN HAND
Bank current accounts
Direct business account
12.
CREDITORS
Amounts falling due within one year
Costs accrued for ITF Project
Costs accrued for Taiwan conference
General Secretary travel costs
Sundry creditors and accruals
13.
RESTRICTED FUNDS
Opening
Balance
Income
£
£
ITF Project Fund
-
126,880
-
126,880
14.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Balance at 31 December 2020, per Statement of Financial Activities
Represented by:
Net current assets		 9.
FIXED ASSETS
At cost
Depreciation to date
Net book value at year end
10.
DEBTORS
Subscriptions due, less provision for bad debts
Grant for Taiwan conference
Sundry debtors
All amounts are due within one year.
11.
CASH AT BANK AND IN HAND
Bank current accounts
Direct business account
12.
CREDITORS
Amounts falling due within one year
Costs accrued for ITF Project
Costs accrued for Taiwan conference
General Secretary travel costs
Sundry creditors and accruals
13.
RESTRICTED FUNDS
Opening
Balance
Income
£
£
ITF Project Fund
-
126,880
-
126,880
14.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Balance at 31 December 2020, per Statement of Financial Activities
Represented by:
Net current assets		 Expenditure
£
133,226		 2020
57,600
57,600
-
2020
£
3,000
-
-
3,000
2020
£
193,537
-
193,537
2020
£
13,172
-
428
1,230
14,830
Transfers
£
(6,346)
(6,346)
Restricted
funds
£
-
-		 2019
57,600
57,600
-
2019
£
3,500
15,423
174
19,097
2019
£
161,725
-
161,725
2019
£
-
6,565
2,379
1,224
10,168
Closing
Balance
£
-
-
126,880		 133,226 -
Unrestricted
funds
£
181,707		 Total
£
181,707
181,707 181,707

Page 17

The International Christian Maritime Association also known as ICMA Charity Registered in England & Wales. Registration number 1176633

ICMA MEMBERSHIP ORGANISATIONS

Association for Seafarers’ Mission Japan.

Biblia Harbour Mission. Christelike Seemansorganisasie. Danske Sømands-og Utlandskirker. Deutsche Seemannsmission e.V. Estonia Seamen's Mission. Indenlandsk Sømandsmission. Indonesian Ministry to Seafarers.

PGI Korea International Maritime Mission.

LIFE International Seafarers Christian Ministries.

Mersey Mission to Seafarers. The Mission to Seafarers. Naval and Military Bible Society.

The North American Maritime Ministry Association-NAMMA.

Nederlandse Zeemancentrale.

PCT Seamen's Fishermen's Service Centre Taiwan. Queen Victoria Seamen's Rest.

The Fishermen’s Mission.

Sailors' Society. Seafarers' Welfare Board of New Zealand.

Seamen’s Christian Friend Society.

Seamen's Church Institute of New York & New Jersey.

Seemannsmission der Nordkirche.

Sjömannskirken / The Norwegian Church Abroad.

Sjömannskyrkan I Sverige. Stella Maris. Stichting Pastoraat Werkers Overzee. Suomen Merimieskirkko.

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