## The Medway Street Angels ## 30[th] September 2022 Charity Registration Number 1176617 1 ## **THE MEDWAY STREET ANGELS TRUSTEES’ ANNUAL REPORT YEAR ENDED 30[th ] SEPTEMBER 2023** The trustees’ present their report and their financial statements of the charity for the year ended 30[th] September 2023 ## **REFERENCE AND ADMINISTRATIVE DETAILS** **Registered charity name** The Medway Street Angels **Charity working name** MSA **Charity registration number** 1176617 **Principle office** 2 Pilgrims View Sandling, Maidstone Kent ME14 3DQ ## **The Trustees** **Mrs K Kora Mr P M A Thompson Mrs A R Gilbert Mr M Weyman Mr S Nash** **Independent examiner Pharos Accounting Limited** 2 ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Document** The Medway Street Angels was established as a registered charity on the 11[th] January 2018 Registered Charity Number 1176617 and is governed by its constitution. The Constitution was adopted on the 8[th] October 2017 The governance of the charity is undertaken by a board of trustees who, with the leadership of Amber Gilbert manage the affairs of the Charity. There should be at least three trustees on the board at any time. ## **Recruitment and appointment of Trustees** Trustees can be appointed to and removed from the board upon the concurrence of 3 voting trustees or one tenth of the trustee board which is the greater. One third of the elected trustees must retire at each AGM, those longest in office retiring first, those retiring shall be eligible for re-election at that AGM. Trustees are appointed by serving trustees, after selection individuals for appointment with regards to skills, knowledge and experience needed for the effective administration of the charity. ## **Risk Assessment** The trustees have reviewed the major risk to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to those risks. 3 **TRUSTEES’ ANNUAL REPORT** _**(continued)**_ **YEAR ENDED 30[th ] SEPTEMBER 2023** ## **THE MEDWAY STREET ANGELS** ## **OBJECTIVES AND ACTIVITIES** The following object is for the benefit of the local community in Medway and the surrounding area without distinction of race, sex, political, religious or other opinion of the members of such community, to support, care and treat persons in need who are homeless and suffering from the effects of poverty, sickness, disability, old age, alcoholism, drug addiction, offending behaviour, or any other mental or physical infirmity, as an expression of Christian faith. To promote the physical, mental and spiritual health and wellbeing in particular but not exclusively by the provision of pastoral care and the formation of a Medway Street Angels programme providing a compassionate listening ear for all problems and practical advice on staying safe on the streets such as contract details for taxi firms/ external agencies, warm drinks, shoes etc. and simple first aid may be administered by those who have had appropriate training In furtherance of the main objects, the Charity undertakes the following activities: - Supporting, advising, and signposting those who are homeless, socially excluded, and vulnerable adults. - Providing a community outreach service to those who are homeless, socially excluded and or vulnerable. - Accompanying guests to appointments where they require assistance. - Providing ongoing assistance to those who have been housed but remain vulnerable. - Promoting the needs of those who are homeless, socially excluded, and vulnerable in the areas in which we offer support ## **Public Benefit** In planning the charities for the year, the trustees reviewed the guidance from 4 the charity commission during trustee meetings. ## **ACHIEVEMENTS AND PERFORMANCE** In our seventh year as a registered charity, we have been able to support many people through our soup kitchens, outreach services, ladies nights and with our mobile needle exchange Over the year we have received grants, donations and fundraising support from members of the public as well as corporate organisations, We have received physical donations from both businesses and members of the public. We thank each person/business or organisation that has donated to our charity. These donations are paramount to our organisation and fundraising alone would not retain the services we currently offer. Increasing numbers of businesses and organisations are aware of the charity’s work, offering assistance including expertise, organising educational talks, and volunteering hours. As a charity, we have held one curry night with a raffle due to time constraints along with a few fundraising events run by individuals for MSA. In all areas, we have supported many people into temporary and permanent housing and continue to- support them for as long as they require. We continue to run soup kitchens, outreach, and provide food parcels in all areas. Our food parcel service has increased throughout the year with things returning to normal post pandemic. Working with local authorities, schools and other authorities to ensure no one in poverty, isolation or in need is left out through the cost of living crisis we are facing. We still offer emergency assistance for families in poverty and others facing financial crisis. This includes, but not limited too, the provision or food, furniture, clothing, nappies, kitchen appliances and online only payments for gas/electricity. This is not only from self- referral but referrals from various agencies, authorities, and education settings. This not only reflects the increased demand but also the relationships we have built with other agencies and the high regard in which The Medway Street Angels are held. We pride ourselves on our level of professional communications with agencies such as DWP, multiple local councils, housing associations, substance misuse centres, local charities and educational settings etc. The building of these relationships have been the key to ensuring the charity achieves its objectives. We have seen an increase in the number of people requiring support. Due to the nature of our activities, it is impossible to accurately estimate the number of people we have assisted but have guests anywhere between 60-80 per evening at our soup kitchens. At the time of writing, The Medway Street Angels has 47 volunteers who take on different roles, such as street outreach, food collectors, caterers, accompanying guests to appointments and collecting donations to count a few of our activities. The time and commitment given by our volunteers are vital, without them, the charity would not be able to function 5 or offer the variety of services that we do. Their time, skills and commitment are invaluable and are vital to the success of the charity. ## **FINANCIAL REVIEW** ## **Principle funding sources** The principal funding sources for the charity are from donations and fundraising received from members of the public and corporate organisations. ## **Financial review of the year** The operating surplus for the year was £10,952 (2022 -£14,069.) Reserves at the yearend were £10952 which are used to finance additional activities, trading in the ensuing year and as a backup reserve. If the charity continues at its present level of activity, it has funds available to continue for one year. ## **Reserves Policy** The unrestricted general funds of the charity are all available to promote the objects. The total unrestricted general funds at the yearend were £10952.00 to be used over the next year to promote the expansion of the charity’s activities. ## **PLANS FOR THE FUTURE** The trustees will continue developing the services the charity offers to those who are suffering from homelessness and/or the effects of poverty. Expanding the areas, we cover. We aim to continue to develop meaningful relationships with the people we work with, as well as effective relationships with other groups/agencies, building stronger connections to our local communities, the volunteers and people who support our work. ## **THE MEDWAY STREET ANGELS** **TRUSTEES’ ANNUAL REPORT** _**(continued)**_ **YEAR ENDED 30[th ] SEPTEMBER 2023** ## **RESPONSIBILITIES OF THE TRUSTEES** The charity's trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations. The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the 6 state of affairs of the charity and the income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently. - observe the methods and principles in the Charities SORP. - make judgements and accounting estimates that are reasonable and prudent. - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **INDEPENDENT EXAMINER** ## **Pharos Accounting Limited has been appointed as our independent examiner for the year.** **The trustees annual report was approved on 24[th] July 2024 and signed on behalf of the board of trustees by:** 7 Mrs A Gilbert Trustee **The Medway Street Angels 1176617 Receipts and payments accounts For the period** 1st October 2022 30th September **To from** **CC16a** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
General Donations 7,012 - - 7,012 2,497
Large Donations 25,003 - - 25,003 7,174
Online Fundraising 6,593 - - 6,593 2,892
Other Fund Raiaisng Events 1,835 - - 1,835 1,120
Sale of Textiles 565 - - 565 1,255
Grants - - - - 18,500
Foundations - - - - 16,000
Bank Interest 40 40 8
Other Fund Raiaisng Events - - - - 1,166
Sub total (Gross income for
41,048 - - 41,048 50,612
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 41,048 - - 41,048 50,612
A3 Payments
Food and Drink fr SU's 21,117 - - 21,117 15,783
Food and Drink Disposables 5,982 - - 5,982 1,297
Service User Supplies 847 - - 847 2,165
Accommodation for Guests 186 - - 186 110
Fundraising Costs 508 - - 508 2,589
Staff Training 900 900 1,390
Meetings and Training Subsistence - - 45
Staff Clothing 1,476 1,476 1,123
Rent 9,350 9,350 7,995
Waste Removal 630 630 2,009
Gas, Electric, Broadband etc 188 188 325
Vehicles Expenses 1,356 1,356 1,280
Taxi Services - - 1,219
IT Equipment and Supplies - - 397
Office Storage, Equipment and Misc - - 42
Small Equipment Purchases - - 899
Telephone Costs 601 - - 601 444
All Office Costs 276 - - 276 357
Insurance 224 224 634
Professionla Fees and Subscriptions 524 - - 524 698
Bank Fees - - - - 133
Sub total [ 44,165 ] - - 44,165 40,934
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 44,165 - - 44,165 40,934
Net of receipts/(payments) - 3,117 - - - 3,117 9,678
A5 Transfers between funds - - - - -
A6 Cash funds last year end 14,069 - - 14,069 4,391
Cash funds this year end 10,952 - - 10,952 14,069
**----- End of picture text -----**
CCXX R1 accounts (SS) 19/07/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
Cash at bank
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**10,952**
**-**
**-**
**-**
**-**
**-**
**10,952**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Amber Gilbert|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 19/07/2024 2 The Trustees The Medway Street Angels 2 Pilgrims View, Sandling MAIDSTONE ME14 3DQ 19[th] July 2024 Mark Laughton Pharos Accounts Limited 110 Cornwallis Avenue Aylesham Canterbury Kent Dear Mark, Letter of Representation for the Independent Examination of The Medway Street Angels’ Accounts for the Year Ended 30th September 2023 As trustees of The Medway Street Angels, we acknowledge our responsibility for ensuring that the charity keeps proper accounting records and for preparing financial statements that give a true and fair view of the state of a�airs of the charity as at 30th September 2023 and of its incoming resources and application of resources for the year then ended. We also acknowledge our responsibility for ensuring that the charity has an appropriate system of internal control and for safeguarding the assets of the charity. Street Angels for the year ended 30th September 2023, for the purpose of expressing an opinion as to whether any material matters have come to your attention that might indicate that the financial statements do not comply with the applicable accounting standards and regulations, we confirm, to the best of our knowledge and belief, the following representations made to you during your examination: ## 1. Going Concern that there are no material uncertainties that cast significant doubt upon the charity’s ability to continue as a going concern for the foreseeable future. Accordingly, the financial statements have been prepared on a going concern basis. 2. Reserves and Reserves Policy September 2023. We believe that the reserves are adequate to meet the charity's needs, considering its objectives, strategy, and risks. We also confirm that we have reviewed and approved the charity’s Reserves Policy, which is appropriate and e�ective in maintaining the necessary reserves for the charity’s operational and strategic requirements. ## 3. Compliance with Laws and Regulations material e�ect on the financial statements in the event of non-compliance. We are not aware of any actual or possible non-compliance with laws and regulations that could impact the ability of the charity to conduct its activities. ## 4. Leasing of Property from Connected Trustees met the requirements of the Charity Commission in relation to Conflicts of Interest. We confirm that appropriate procedures were followed to manage and document any potential conflicts of interest, ensuring that the decision was in the best interest of the charity. ## 5. Accounting Records and Financial Statements examination and that all transactions undertaken by the charity have been properly reflected and recorded in the accounting records. We confirm that the financial statements are free from material misstatements, including omissions. ## 6. Disclosure of Information of your engagement letter. There are no other matters that we believe should be brought to your and sta� with relevant knowledge and experience and, where appropriate, of inspection of supporting documentation su�icient to satisfy ourselves that we can properly make each of the above representations to you. Yours sincerely, _________________________ Amber Gilbert Trustee _________________________ Steve Nash Trustee