**REGISTERED CHARITY NUMBER: 1176614**
**Report of the Trustees and**
**Unaudited Financial Statements for the Year Ended 31 March 2021**
**for IPSUM**
MHA Monahans Chartered Accountants 38-42 Newport Street Swindon Wiltshire SN1 3DR
**IPSUM**
## **Contents of the Financial Statements for the Year Ended 31 March 2021**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|6|
|**Independent Examiner's Report**||7||
|**Statement of Financial Activities**||8||
|**Balance Sheet**||9||
|**Notes to the Financial Statements**|10|to|17|
**IPSUM**
## **Report of the Trustees for the Year Ended 31 March 2021**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
On 1 April 2018 Swindon & Wiltshire Alcohol & Drug Services (SWADS) rebranded as IPSUM and transferred its trade and assets to this new charitable incorporated organisation (CIO) run by the same trustees and staff as SWADS.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
Our objectives are: To assist in the treatment, care, and rehabilitation of persons suffering from mental, emotional or psychological illness, including but not limited to issues relating to drug and alcohol abuse, by: (i) the provision of counselling and support concerned with the alleviation of symptoms and the cure of illness ancillary to those provided by the statutory authorities, and (ii) the provision of facilities for immersive creative therapies.
Page 1
**IPSUM**
**Report of the Trustees for the Year Ended 31 March 2021**
## **OBJECTIVES AND ACTIVITIES Significant activities**
## **IPSUM Programmes**
We are very fortunate that our trained facilitators and therapists are supported by volunteers with a diverse range of skills and talents.
A rewarding part of our programme is to empower our service users and support them towards becoming peer mentor volunteers if they want to. This has been a successful intervention, building self-esteem and employment skills and for many of our clients who have since moved on to secure paid work.
## **New View Art Room**
Daily workshops provide the opportunity for clients to try new ideas, experiment with different art mediums and try activities such as watercolour painting, acrylics, drawing, textiles, crafts, printmaking and more.
The Therapeutic Creative Arts are a powerful tool that can help to relieve anxiety ,stress and tension. It can increase motivation and self-worth giving new outlets as a distraction technique and safe coping mechanisms.
## **Basement 13 Music Studio**
Our music studio offers a chance for clients to experience the power of music through many different mediums. We are in the fortunate position to offer specialist music therapy groups with a world-renowned psychotherapist.
The opportunity to learn to play an instrument including guitar, bass guitar, keyboard and drums. With the support of our music facilitator there is the option to record your own music, songs or poetry in our professional studio.
IPSUM is also in the position to offer the exciting prospect of creating and engineering your own digital music with a tutor, using a computer programme which supports your learning.
No musical theory is needed to access learning. there is also the exciting prospect of taking a course in DJing.
We hold a weekly session to create a monthly radio show that is aired on a local radio station with special features, interviews and the chance to play some of the music produced in the studio.
The Art and Soul Show from the Sounds of IPSUM is on Swindon 105.5 FM. This is a fantastic opportunity for clients to showcase their work and be involved in production and engineering.
## **Therapeutic Creative Writing Courses**
The creative writing courses offer an opportunity to explore the written word in a facilitated group. There is a mix of poetry, short stories and songs created by the clients embracing this very effective modality.
The safe space created by the tutor gives a platform for exploring the creative mind and can prove to be a very effective tool to learn and use as a healthy way to express thoughts and feelings.
## **Talking Therapies**
What makes us unique is that clients are not limited to the 6 or 12 sessions of treatment that they can experience under NHS treatment services.
Our Counsellors come from a varied background of theoretical training which enables us to try to meet the needs of each individual.
Our Counselling & Psychotherapy Services are accessible to both 1:1 or couples. All Counsellors abide by the 'British Association for Counsellors and Psychotherapists' ethical guidelines and the charity is registered with them as our governing body.
## **Mindfulness, Meditation and Relaxation**
IPSUM facilitates mindfulness and meditation courses run over a six-week period which teaches the art of healthy relaxation.
Exploring the theory behind the very healthy and powerful coping mechanism of relaxation underpins the learning and increases the client's self-awareness.
At the end of this course the client will have a life-long coping tool they can use in any situation.
## **Professional Training**
IPSUM holds Continuing Professional Development days for Counsellors. We also offer training packages and team building days to organisations.
We offer a range of CPD training including
Page 2
**IPSUM**
## **Report of the Trustees for the Year Ended 31 March 2021**
## **OBJECTIVES AND ACTIVITIES**
'Managing Risky Situations'. 'Conflict in the Workplace' 'Stress, Anxiety and Mood management' 'How to manage difficult conversations'
## **Teambuilding**
We use our Creative Studios as a platform to create that bespoke Teambuilding Day unlike any you have experienced before.
No need to worry about bad weather spoiling your employees' experience. A warm and inviting studio provides the space to challenge the group dynamics and bring your team together writing and recording their song in a day. And if music isn't the draw for your team then we can tailor a Teambuilding Day with a few surprises in the Art Studios where the team creates a masterpiece.
## **The Ground Café**
A weekly drop in Café session is on offer for all our clients. This creates a safe space for clients to meet with others and widen their social circles through meeting with a diverse group of people. This is also a good place to hear about upcoming events and courses at IPSUM.
## **Public benefit**
The trustees have paid due regard to the Charity Commission's guidance on public benefit in deciding what activities the charity should undertake. The trustees consider that they have acted in the public benefit.
Page 3
**IPSUM**
## **Report of the Trustees for the Year Ended 31 March 2021**
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
## **The Challenges**
COVID-19 presented Ipsum with a huge challenge, especially as the situation escalated so quickly. Working with over 450 vulnerable people left Ipsum with the challenge of how we could best support our service users when our building was closed. We were acutely aware of the anxiety and stress the Pandemic has caused our service users, so we arranged that our phone lines were forwarded to 3 key staff to offer practical help and advice to help those finding it challenging and needing to hear a friendly voice.
We overcame this by reaching out by creating positive social media messages to drip feed out to service users, letting them know that we are still here on the end of a phone or email. We created these ourselves instead of posting generic messages as we felt that service users would connect more with a message sent from the Ipsum team that they have already developed trust and have a relationship with.
Another challenge was how to support our service users to not only access support across our media sites but help and assist those that find it another barrier to treatment as they are unable to connect as no ways or means to do so. We overcame this by identifying our most vulnerable service users and inviting them into our building thus combining virtual tutorials across Zoom with small face to face groups.
IPSUM created and delivered Art Packs to those most vulnerable who are unable to leave their homes but who would like to get involved with our weekly programme. We have also increased our YouTube presence which is available to anyone with internet access.
## **The Positives**
At the beginning of 2020, connecting over social media was something IPSUM did on a relatively small scale, but now as move through April 2021, we reach even more people now who are feeling alone and struggling in isolation, thus enabling our online sites to really, support, signpost and encourage with coping strategies and the message that we can connect with each other even if our building has been closed.
We have set up online art classes, interactive sing a longs and digital audio workstation tutorials to help cope with isolation and lack of social interaction.
We created the 'Sticky Jam' which encouraged anyone feeling isolated to join us for a music session, even if you wanted to bang a saucepan with a spoon!!
IPSUM invited positive messages, pictures and stories to be sent to us and we shared them across our social media sites to help the community stay connected.
IPSUM will continue to offer telephone and zoom counselling weekly as well as face to face from April 19th, 2021. These are all things that we intend to 'blend in' and continue to develop for future service provision as we move slowly out of lockdown.
Zoom sessions including art sessions, poetry sessions and interactive music lessons have all been received positively and are well attended seeing a minimum of 6 on each call.
We will continue to upload to our Ipsum YouTube channel art sessions, meditation sessions, digital audio workstation lessons and chord progressions.
Outreach at The Olive Tree will recommence as it continues to be well attended, 8 per session x 2 sessions. In these unusual times we continue to review and adapt our services to fit the needs of our service users.
There is still a lot of raised anxiety about coming into Swindon and entering the building, so Ipsum has created a series of information videos to try and increase confidence.
IPSUM continues to work safely in accordance with government guidelines and has been lucky enough to receive some free PPE equipment in this last quarter from VAS. The extra disposable face masks for service users that attend without the proper protection, clear full-face visors for all staff and volunteers have been gratefully received. It is vitally important that our clients can see the faces of the workers and counselling provision.
All furniture has been replaced by chairs that could be wiped down effectively between each session.
The Zoom sessions work effectively alongside face-to-face sessions and increase capacity.
Snapshot of Art session, 8 could join us before Pandemic for each session, now we have 7 socially distanced within the building and we have seen a further 10 join the session virtually. Feedback from our service users' reps reports a fun, different dynamic and positive energy. 'It's good to see lots of other people to talk with'.
IPSUM averages 453 new presentations per year in addition to those already accessing our services.
Page 4
**IPSUM**
## **Report of the Trustees for the Year Ended 31 March 2021**
However, a snapshot from September 2020, of new assessments completed, saw a significant increase to 67 for one month, highlighting the need for IPSUM to further extend its services for those needing support. This was a clear indicator of the impact of COVID 19 on our community's mental wellbeing and the need for us to not only keep the charity stable but to increase capacity to meet the increased need.
We intend to extend opening times to accommodate our young people by offering 2 evenings a week for music interventions (days to be confirmed) and Saturdays 10.00am -4.00pm Art will also be offered Saturdays 10.00am - 4.00pm
## **Ipsum Counselling / Talking Therapies**
Our aim has always been working towards opening our doors 7 days a week. We are proud to now be in a position to offer counselling 4 evenings a week until 9.00pm Saturdays 10.00am - 5.00pm
Sundays 10.00am - 1.00pm (by June 2021).
## **FINANCIAL REVIEW**
## **Financial position**
At 31 March 2021, total funds held were £318,210.
## **Reserves policy**
The charity expects to hold sufficient reserves to cover all expenses incurred to fulfil the exit strategy; this will normally not be less than three months or more than six months operational costs. This has been estimated at £85,067. The charity may hold in reserve any monies which are restricted for the "life" of specific projects running outside the financial year. Additionally, the charity may "ring fence" non-restricted funds as reserves for specific project costs.
At 31 March 2021 the charity had total funds of £318,210. Of these funds, £3,497 are held as restricted and £226,356 have been designated for the following purposes:
|£124,277|-|Functional Fixed Assets|
|---|---|---|
|£102,079|-|6 month exit costs|
The reserves held in excess of the required amount are £88,357 (being total funds less restricted and designated funds).
## **Going concern**
The trustees acknowledge the deficit in year and the reduced bank balance. However, the trustee are confident that the charity will be able to generate sufficient income to meet its liabilities. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **Recruitment and appointment of new trustees**
Executive Committee Members are elected via the AGM. Anyone wishing to join the organisation as a trustee is required to put their name forward to the next available AGM and be elected onto the Committee. Each year one third of the Trustees are required to put their names forward for re-election at the AGM. This is done on a rotating basis.
## **Organisational structure**
IPSUM is managed by the Executive Committee on which the Trustees serve and is responsible for the legal and financial management of the organisation. The Executive Committee meets 8 times a year and makes strategic decisions regarding the long-term development of the organisation. The Executive Committee is comprised of members from a wide and varied background. Key members of the volunteer group, service users and staff team are also invited to attend meetings as appropriate.
The charity makes decisions at the bi-monthly Executive Committee meetings. All Executive Committee meetings have an Agenda and items to be discussed are included and sent out in advance of the meetings, as are the minutes of the meeting and financial papers. All decisions are reached through discussion and consensus with the view of the representatives being considered. If no consensus is reached a vote would be taken, and in the case of a split decision the Chairperson would have the casting vote.
The trustees delegate day-to-day management to the Director, Julie Mattinson.
## **Induction and training of new trustees**
New trustees go through an induction process to explain their responsibilities, the work of IPSUM, and to introduce them to key personnel within the organisation.
Page 5
**IPSUM**
## **Report of the Trustees for the Year Ended 31 March 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Key management remuneration**
The board of trustees review the pay of the chief Executive on an annual basis.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
IPSUM's Board of Trustees regularly review and assess the risks faced by our charity in all areas of its work and plan for the management of those risks. Risk is an everyday part of our charitable activity and managing it effectively is essential for the trustees to achieve their key objectives and safeguard their charity's funds and assets.
IPSUM's approach for Operational risk is covered off across four stages which involve the preparing of a risk assessment, this could be for a project, organisation or set of operating processes.
These are:
- risk identification: identifying the main risks
- risk assessment: assessing the likelihood of each risk occurring and the consequences for the charity/organisation
- risk mitigation: identifying the most appropriate actions to reduce or eliminate the risk
- contingency assessment: identifying the contingencies that need to be put in place following the risk assessment.
Risk management is an ongoing process and has been fully integrated into our project management and review processes.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1176614
## **Principal address**
Bradford House 13 Milton Road Swindon Wiltshire SN1 5JE
## **Trustees**
A Gould Dr J Gould M Woolls C Mattinson
## **Independent Examiner**
S G Fraser FCA MHA Monahans Chartered Accountants 38-42 Newport Street Swindon Wiltshire SN1 3DR
Approved by order of the board of trustees on 21 September 2021 and signed on its behalf by:
Dr J Gould - Trustee
Page 6
## **Independent Examiner's Report to the Trustees of IPSUM**
## **Independent examiner's report to the trustees of IPSUM**
I report to the charity trustees on my examination of the accounts of IPSUM (the Trust) for the year ended 31 March 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of FCA which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S G Fraser FCA MHA Monahans Chartered Accountants 38-42 Newport Street Swindon Wiltshire SN1 3DR
9 November 2021
Page 7
**IPSUM**
## **Statement of Financial Activities for the Year Ended 31 March 2021**
|Unrestricted
Designated
fund
Fund
Notes
£
£
**INCOME AND ENDOWMENTS**
**FROM**
Donations and legacies
2
28,274
-
**Charitable activities**
4
Advice, Information & Therapy
48,121
-
Other trading activities
3
483
-
**Total**
76,878
-
**EXPENDITURE ON**
Raising funds
5
406
-
**Charitable activities**
6
Advice, Information & Therapy
-
3,259
**Total**
406
3,259
**NET INCOME/(EXPENDITURE)**
76,472
(3,259)
**Transfers between funds**
16
(16,395)
18,821
**Net movement in funds**
60,077
15,562
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
28,280
210,794
**TOTAL FUNDS CARRIED**
**FORWARD**
88,357
226,356|Restricted
funds
£
113,426
75,000
-
188,426
-
182,503
182,503
5,923
(2,426)
3,497
-
3,497|2021
Total
funds
£
141,700
123,121
483
265,304
406
185,762
186,168
79,136
-
79,136
239,074
318,210|2020
Total
funds
£
22,992
75,088
1,119
99,199
1,681
191,990
193,671
(94,472)
-
(94,472)
333,546
239,074|
|---|---|---|---|
The notes form part of these financial statements
Page 8
**IPSUM**
## **Balance Sheet 31 March 2021**
|Unrestricted
Designated
fund
Fund
Notes
£
£
**FIXED ASSETS**
Tangible assets
13
-
124,276
**CURRENT ASSETS**
Debtors
14
30,573
-
Cash at bank and in hand
68,346
102,080
98,919
102,080
**CREDITORS**
Amounts falling due within one
year
15
(10,562)
-
**NET CURRENT ASSETS**
88,357
102,080
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
88,357
226,356
**NET ASSETS**
88,357
226,356
**FUNDS**
16
Unrestricted funds:
General fund
Designated fund for functional fixed assets
Designated fund for exit costs
Restricted funds:
Supporting loneliness and isolation
**TOTAL FUNDS**|Restricted
funds
£
-
-
20,997
20,997
(17,500)
3,497
3,497
3,497|2021
Total
funds
£
124,276
30,573
191,423
221,996
(28,062)
193,934
318,210
318,210
88,357
124,277
102,079
314,713
3,497
318,210|2020
Total
funds
£
125,727
27,945
117,140
145,085
(31,738)
113,347
239,074
239,074
28,281
125,727
85,066
239,074
-
239,074|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 21 September 2021 and were signed on its behalf by:
J Gould - Trustee
A Gould - Trustee
The notes form part of these financial statements
Page 9
**IPSUM**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The financial statements are prepared on a going concern basis and are presented in Sterling which is the functional currency of the Charity, and rounded to the nearest pound.
There are no significant areas of judgements or key sources of estimation uncertainty.
## **Going concern**
The trustees acknowledge the deficit in year and the reduced bank balance. However, the trustee are confident that the charity will be able to generate sufficient income to meet its liabilities. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
## **General information and Legal status of the Charity**
The charity is a charitable incorporated organisation. The address of the registered office is given in the . trustees report.The nature of the charity's operations and principal activities are given in the trustees report.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - 1% straight line Computer and music equipment - 25% on straight line basis
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 10
continued...
**IPSUM**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
## **1. ACCOUNTING POLICIES - continued**
## **Financial risk management**
The charity has minimal exposure to customer credit risk, liquidity risk and market risk. Please refer to the risk section of the trustees annual report for information on how risks are managed. The charity does not have any non basic financial instruments.
## **Debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **Creditors and provisions**
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **2. DONATIONS AND LEGACIES**
|Donations
Gift aid
Grants
Grants received, included in the above, are as follows:
Swindon Borough Council
National Lottery Awards for All
Wiltshire Community Foundation
Big Lottery
**3.**
**OTHER TRADING ACTIVITIES**
Fundraising events|2021
£
7,902
12,798
121,000
141,700
2021
£
10,000
10,000
41,000
60,000
121,000
2021
£
483|2020
£
11,707
11,285
-|
|---|---|---|
|||22,992|
|||2020
£
-
-
-
-|
|||-|
|||2020
£
1,119|
Page 11
continued...
**IPSUM**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
|**4.**
**INCOME FROM CHARITABLE ACTIVITIES**
Activity
Client fees
Advice, Information & Therapy
Other income
Advice, Information & Therapy
Grants
Advice, Information & Therapy
Grants received, included in the above, are as follows:
Swindon Borough Council
Children and Family Wellbeing Service
Coronavirus Job Retention Scheme
**5.**
**RAISING FUNDS**
**Raising donations and legacies**
Consultancy fees
Fundraising costs
**6.**
**CHARITABLE ACTIVITIES COSTS**
Advice, Information & Therapy
**7.**
**DIRECT COSTS OF CHARITABLE ACTIVITIES**
Staff costs
Supervision & Counselling
**8.**
**SUPPORT COSTS**
Management
£
Advice, Information & Therapy
25,638|2021
£
34,155
-
88,966
123,121
2021
£
70,000
5,000
13,966
88,966
2021
£
-
406
406
Direct
Support
Costs (see
costs (see
note 7)
note 8)
£
£
157,499
28,263
2021
£
151,199
6,300
157,499
Governance
Finance
costs
£
£
179
2,446||2020
£
52,338
250
22,500|
|---|---|---|---|
||||75,088|
|||2020
£
17,500
5,000
-
22,500
2020
£
900
781
1,681
Totals
£
185,762|2020
£
17,500
5,000
-|
||||22,500|
|||2020
£
146,344
13,520||
|||159,864||
|||Totals
£
28,263||
Page 12
continued...
**IPSUM**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
## **8. SUPPORT COSTS - continued**
Support costs, included in the above, are as follows:
|Support costs, included in the above, are as follows:|||
|---|---|---|
||2021|2020|
||Advice,||
||Information|Total|
||& Therapy|activities|
||£|£|
|Insurance|5,825|5,621|
|Volunteer expenses|-|45|
|Telephone and internet|2,459|5,974|
|Postage, stationery and computer expenses|4,423|1,505|
|Travel and subsistence|1,188|34|
|Sundries|75|1,330|
|Subscriptions|-|1,461|
|Utilities & running costs|8,409|11,049|
|Depreciation of tangible and heritage assets|3,259|2,682|
|Bank charges|179|26|
|Accountancy and independent examination|1,191|2,399|
|Subscriptions|1,255|-|
||28,263|32,126|
## **9. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **10. STAFF COSTS**
|Wages and salaries
Social security costs
Other pension costs
The average monthly number of employees during the year was as follows:
Therapists
Administration||2021
£
141,593
6,866
2,740
151,199
2021
6
2
8||2020
£
135,270
8,272
2,802|
|---|---|---|---|---|
|||||146,344|
|||||2020
4
2
6|
No employees received emoluments in excess of £60,000.
The total employee benefits for key management personnel of the charity were £50,331 (2020: £47,832) (inclusive of employers national insurance). Key management personnel for the charity comprises the chief executive officer.
Page 13
continued...
**IPSUM**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
|**11.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
Designated
Restricted
Total
fund
Fund
funds
funds
£
£
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
19,469
-
3,523
22,992
**Charitable activities**
Advice, Information & Therapy
52,588
-
22,500
75,088
Other trading activities
1,119
-
-
1,119
**Total**
73,176
-
26,023
99,199
**EXPENDITURE ON**
Raising funds
1,681
-
-
1,681
**Charitable activities**
Advice, Information & Therapy
76,533
89,434
26,023
191,990
**Total**
78,214
89,434
26,023
193,671
**NET INCOME/(EXPENDITURE)**
(5,038)
(89,434)
-
(94,472)
**Transfers between funds**
(1,713)
1,713
-
-
**Net movement in funds**
(6,751)
(87,721)
-
(94,472)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
35,032
298,514
-
333,546
**TOTAL FUNDS CARRIED FORWARD**
28,281
210,793
-
239,074
**12.**
**GOVERNMENT GRANT INCOME**
2021
2020
£
£
Swindon Borough Council
85,000
22,500
National Lottery
70,000
-
HMRC
13,966
-|**11.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
Designated
Restricted
Total
fund
Fund
funds
funds
£
£
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
19,469
-
3,523
22,992
**Charitable activities**
Advice, Information & Therapy
52,588
-
22,500
75,088
Other trading activities
1,119
-
-
1,119
**Total**
73,176
-
26,023
99,199
**EXPENDITURE ON**
Raising funds
1,681
-
-
1,681
**Charitable activities**
Advice, Information & Therapy
76,533
89,434
26,023
191,990
**Total**
78,214
89,434
26,023
193,671
**NET INCOME/(EXPENDITURE)**
(5,038)
(89,434)
-
(94,472)
**Transfers between funds**
(1,713)
1,713
-
-
**Net movement in funds**
(6,751)
(87,721)
-
(94,472)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
35,032
298,514
-
333,546
**TOTAL FUNDS CARRIED FORWARD**
28,281
210,793
-
239,074
**12.**
**GOVERNMENT GRANT INCOME**
2021
2020
£
£
Swindon Borough Council
85,000
22,500
National Lottery
70,000
-
HMRC
13,966
-|**11.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
Designated
Restricted
Total
fund
Fund
funds
funds
£
£
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
19,469
-
3,523
22,992
**Charitable activities**
Advice, Information & Therapy
52,588
-
22,500
75,088
Other trading activities
1,119
-
-
1,119
**Total**
73,176
-
26,023
99,199
**EXPENDITURE ON**
Raising funds
1,681
-
-
1,681
**Charitable activities**
Advice, Information & Therapy
76,533
89,434
26,023
191,990
**Total**
78,214
89,434
26,023
193,671
**NET INCOME/(EXPENDITURE)**
(5,038)
(89,434)
-
(94,472)
**Transfers between funds**
(1,713)
1,713
-
-
**Net movement in funds**
(6,751)
(87,721)
-
(94,472)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
35,032
298,514
-
333,546
**TOTAL FUNDS CARRIED FORWARD**
28,281
210,793
-
239,074
**12.**
**GOVERNMENT GRANT INCOME**
2021
2020
£
£
Swindon Borough Council
85,000
22,500
National Lottery
70,000
-
HMRC
13,966
-|Restricted
funds
£
3,523
22,500
-
26,023
-
26,023
26,023
-
-
-
-
-|Total
funds
£
22,992
75,088
1,119
99,199
1,681
191,990
193,671
(94,472)
-
(94,472)
333,546
239,074|
|---|---|---|---|---|
|||2021
2020|||
|||£
£|||
|||85,000
22,500|||
|||70,000
-|||
|||13,966
-|||
||||||
There were no unfulfilled conditions or other contingencies attached to these grants. The charity has not directly benefited from any other forms of government assistance.
Page 14
continued...
**IPSUM**
## **Notes to the Financial Statements - continued**
## **for the Year Ended 31 March 2021**
## **13. TANGIBLE FIXED ASSETS**
|**COST**
At 1 April 2020
Additions
At 31 March 2021
**DEPRECIATION**
At 1 April 2020
Charge for year
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020
**14.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Prepayments and accrued income
**15.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Social security and other taxes
Accruals and deferred income|Freehold
property
£
123,894
-
123,894
2,353
1,239
3,592
120,302
121,541|Computer
and music
equipment
£
6,360
1,808
8,168
2,174
2,020
4,194
3,974
4,186
2021
£
17,720
12,853
30,573
2021
£
6,693
2,869
18,500
28,062|Totals
£
130,254
1,808|Totals
£
130,254
1,808|
|---|---|---|---|---|
||||132,062||
||||4,527
3,259||
||||7,786||
||||124,276||
||||125,727||
|||||2020
£
18,400
9,545|
|||||27,945|
|||||2020
£
4,587
2,853
24,298|
|||||31,738|
Deferred income of £17,500 (2020: £21,658) relates to income received in advance for post year end service delivery.
## **16. MOVEMENT IN FUNDS**
|**Unrestricted funds**
General fund
Designated fund for functional fixed assets
Designated fund for exit costs
**Restricted funds**
Renovations
Supporting loneliness and isolation
**TOTAL FUNDS**|At 1.4.20
£
28,280
125,728
85,066
239,074
-
-
-
239,074|Net
movement
in funds
£
76,472
(3,259)
-
73,213
2,426
3,497
5,923
79,136|Transfers
between
funds
£
(16,395)
1,808
17,013
2,426
(2,426)
-
(2,426)
-|At
31.3.21
£
88,357
124,277
102,079|
|---|---|---|---|---|
|||||314,713
-
3,497|
|||||3,497|
|||||318,210|
Page 15
continued...
**IPSUM**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
## **16. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
resources
£
**Unrestricted funds**
General fund
76,878
Designated fund for functional fixed assets
-
76,878
**Restricted funds**
SBC - arts based wellbeing service
70,000
CFWS - 16-25 years
5,000
Renovations
2,426
Supporting loneliness and isolation
10,000
Covid response and recovery
101,000
188,426
**TOTAL FUNDS**
265,304
**Comparatives for movement in funds**
Net
movement
At 1.4.19
in funds
£
£
**Unrestricted funds**
General fund
35,032
(5,038)
Designated fund for functional fixed assets
124,196
(2,682)
Designated fund for exit costs
85,066
-
Designated fund for youth projects
40,000
(40,000)
Designated fund for counselling projects
46,752
(46,752)
Designated fund for property improvements
and maintenance
2,500
-
333,546
(94,472)
**TOTAL FUNDS**
333,546
(94,472)
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
73,176
Designated fund for functional fixed assets
-
Designated fund for youth projects
-
Designated fund for counselling projects
-
73,176
**Restricted funds**
SBC - arts based wellbeing service
17,500
CFWS - 16-25 years
5,000
New digitial audio workshop
3,523
26,023
**TOTAL FUNDS**
99,199|Resources
Movement
expended
in funds
£
£
(406)
76,472
(3,259)
(3,259)
(3,665)
73,213
(70,000)
-
(5,000)
-
-
2,426
(6,503)
3,497
(101,000)
-
(182,503)
5,923
(186,168)
79,136
Transfers
between
At
funds
31.3.20
£
£
(1,713)
28,281
4,213
125,727
-
85,066
-
-
-
-
(2,500)
-
-
239,074
-
239,074
Resources
Movement
expended
in funds
£
£
(78,214)
(5,038)
(2,682)
(2,682)
(40,000)
(40,000)
(46,752)
(46,752)
(167,648)
(94,472)
(17,500)
-
(5,000)
-
(3,523)
-
(26,023)
-
(193,671)
(94,472)|
|---|---|
Page 16
continued...
**IPSUM**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2021**
## **16. MOVEMENT IN FUNDS - continued**
SBC - Arts Based Wellbeing Service - grant to provide an arts based wellbeing service.
CFWS - grant to support 16-25 year olds.
New digital audit workshop - a donation was received to fund the conversion of the basement kitchen into a separate digital workshop area.
Loneliness and isolation - grant from National Lottery Awards for All to support those facing loneliness and isolation during the COVID pandemic
COVID response and recovery - grants to support the charity to continue to provide its arts and wellbeing services during the COVID pandemic.
Renovation - a donation towards the renovation of the building.
Designated Fund for Functional Assets - to ensure that adequate reserves are set aside to allow for the depreciation of the Charity's fixed assets.
Designated Fund for exit costs - to cover the exit costs if the charity had to close in 6 months.
## **Transfers between funds**
The following transfers took place during the year:
|Transfer to|Transfer from|Amount £|Reason|
|---|---|---|---|
|Designated fund for functional fixed assets|General fund|1,808|Fixed assets purchased|
|Designated fund for exit costs|General fund|17,013|Increase in exit costs|
|General fund|Renovations|2,426|Spend on this fund was|
||||incurred in 2019/20|
## **17. RELATED PARTY DISCLOSURES**
The wife of the trustee, C Mattinson, is the Chief Executive Officer of the Charity. C Mattinson was not involved in the appointment of the CEO and the Charity has put processes in place to avoid any conflicts of interest.
Page 17