Scarth Memorial Hall Chairman’s report 29[th] March 2025
This has been another very busy year for the hall. All the regular weekly and monthly events, run by the hall Film Club, Quiz and the Open Mic. continue to be well attended. The Monday morning community café continues to be very popular and I must congratulate the organisers for their hard work and dedication. Your help and support is very much appreciated both by the trustees and the wider community.
Once again hall users and visitors alike are very impressed with the facilities we provide and with the overall appearance of the hall.
The regular hires continue to be a substantial part of the hall’s income and I thank the user group organisers for providing the community with their activities and their continued support of the hall. However we sadly lost the regular felting class with Claire due to dwindling numbers of participants. If you would like to join in any of the activities provided, please see the TV screen for contact details or ask any hall trustee.
We staged several one off events throughout the year. These included a sellout performance by The Castle Players with a play about The Tan Hill Inn and an interesting talk on the history of Witton Park. We also had two performances in conjunction with Highlights North. This year marks the 150[th] anniversary of the opening of the hall and we are planning several events to take place over the August bank holiday weekend. More details of this will follow.
With regards to hall maintenance. We had problems with water ingress and following a drone survey of the roof discovered there was a blockage in the guttering. Once the gutter cleaning is fully completed, we intend to redecorate the main hall. The upstairs toilet has had a partition wall built to make a storage cupboard. We have also installed a Hive system installed to remotely control the heating. This gives us more control especially for one off events. On the down side we had to purchase a new dishwasher in the autumn.
As always, I would like to take this opportunity to thank all our volunteers for their hard work and commitment throughout the year. Without their help the hall could not function. However, we always welcome new volunteers so if you or anyone you know would like to help with maintenance, existing events or run new events in the hall please speak to any trustee, they will be available to chat with after this meeting.
My thoughts now turn to the future. If you live in Staindrop this hall belongs to you. We only manage it on your behalf and this meeting gives you the opportunity to voice your opinion on the direction you would like the hall to take both now and in the future. Several of the trustees have served on the board for many years and are not getting any younger. There will be a point when we are no longer able to carry out our duties in the management of this fine community building. We desperately need more (younger) trustees now so we can have a succession plan in place for them to take over the running of the hall and the charity when we are not able to do so. If this does not happen then the future of the hall will be in jeopardy. I know I say this every year but the outcome still remains the same.
Our constitution allows for up to 11 trustees we have 6 at the moment. The trustee’s duties are to meet once a month to oversee adherence to all the regulatory bodies including the licensing authority, music licence regulator, the charity commission and duty of employers to their employees. Although most of us enjoy being engaged in the hands on day to day running of the hall it is not necessary for trustees to do that. If anyone wishes to join the trustees to ensure the future running of the hall for the village, please speak to any of the existing trustees after this meeting, or at any other time! We will be happy to explain the job to you and hopefully welcome you onboard. If you look at what the hall can achieve with only 6 trustees imagine what can be done with a full compliment.
As chair of the board of trustees I would like to thank my fellow board members for all their hard work, commitment and enthusiasm over the past year. Mike Wylie Chairperson
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Scarth Memorial Hall, Staindiop A HALL FOR ALL ao Number ll760
Scarth Memorial Hall, Staindrop YEAR to 3L1123 to3LIZ24 INCOME Regular hires One off hires ricket sales Bar 13268 2,676 3.730 2.619 Il997 4399 34353 SMH events 3,711 34.712 6rdnts Donation Investment income Totsl Income 250 2,037 661 37.410 413 023 Wage5 Bar Cl of sales Bar donatk)ns and out of date stoc* wlc 4747 4.914 166 L030 52(B 325 kil aeaning Repairs a1 rnin0requipnt Insurance Licer Membership fees Utilities and telephone SMH event expenses Stationery and marketing Zettle charges Health & Safety Depreciation 1.052 5.598 L7( L556 L249 L095 7.515 5x0 L142 138 In 636 665 3L456 27512 Oper•ling Profft 641 Ptpfft Prepared By: Yvonne Macdonakl Signed: Date= 18th Febuary 2024
Scarth Memorial Hall, Staindrop Balano Sheet 3L1223 RepL7cement of door5 12244 12,909 Cash Inventory (Bar) Debtors and PpaYments 48243 41.654 1.573 3.147 46375 3.270 53A194 Current Liabilities Accruals and deferred income Trade creditors 526 795 782 437 Net Current A55ets 51.775 45.156 45.tKKJ 5L775 45J56 Prepared By. Yvonne Macdonald Signed: Date: 18th February 2024
Scartli Meiiiorial Hall. s"i aiiidrop OpenFng cash 111124 Net income from opertions Add back depreciation Furchase of Fixed AFSfts Grants. donations apq interest Decrease/lincrease) in stocks Decrea5ellincrease) in debto IDecrease}/itKTease in cteditor5 3256 665 2.699 i(x) aosing cash 3V12124 Prepared By. Yvonne Macdonald Signed= Date: 18th Febnry 2024
Mr Kevin Stuart Allen Clerk to the Trustees of the Henry, Duke of Cleveland Chaiity (acting in a personal capacity) 16 Comer Terrace Cockfield County Durham DL13 5DN Mobile: 07927772323 Email; greenalbtment10@gmail.com 1910212025 Independent Revlew of the 2024 Annual Accounts for Scarth Memorial Hall (Charity number. 1176610), 5 South Green, Staindrop. DL2 3LD This review has been conducted by a lay person. The following were provided for the review. 2024 Annual Acc(xJnts spreadsheet. Bar Inventory and Pricing 2024 spreadsheet, COperatiVe Bank Account statements for Business Select Instant Access Account (up to 31" December 2024) and Community Direct Plus Account (up to 28" October 2024). Invoices, BankÉng Slips. Hire Invoices and Expens6 Claim Forms. reas 1. Robustness of the spreadShlS by sampling of capture. organisation and prOsSIng of financial dats and its accuracy 2. Examination of expenditure to ensure that it reflects charitable purposes 3. Sample reconciliation of bank statements with spreadsheet entries (in tx)th directions) 4. And generally highlighting any anomalies in any areas Findi Findings are listed according to the areas a)vered by the review above. 1. The two spreadsheets are logically and systematicaly organised and accurate. 2. All expenditure appeals to be for chatitable purposes. 3. Sample re(xJnciliation of bank slatements arKI spreasheet entries (in both direclions) did not produce any anomalies. 4. There where no anomalies found in any areas reviewed. Page 111