Life Dronfield CIO Charity Number: 1176609 C/O Dronfield Baptist Church, Stubley Lane, Dronfield, Deryshire. S18 1PE. 01246 291856 www.lifedronfield.org ## **Trustees’ Annual Report 2022-23** ## **Aims and Purposes** Life Dronfield CIO, Charity Number: 1176609 currently operates from Dronfield Baptist Church, Stubley Lane, Dronfield, Derbyshire. S18 1PE. It is focussed on opening and successfully operating a Community Space, which will be run out of the current Parish Halls, Church Street, Dronfield. ## **Objectives and Activities** 1. The object of the CIO is to advance the Christian faith in accordance with the - principles and practices of the Participating Denominations with the Parish of Dronfield and Holmesfield:- - (a) the celebration of public worship and sacraments; - (b) the teaching of the Christian faith; - (c) promoting and supporting the Christian mission and evangelism; - (d) pastoral work (including visiting the sick and the bereaved); - (e) the provision of facilities with a Christian ethos for the local community (including, but not restricted to, the elderly, the young, and other groups with special needs); 2. To promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; 3. To establish, or secure the establishment of, a Community Centre and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the Objects; The Charity shall be non-party in politics and non-sectarian in religion. The area of benefit (“area of benefit”) shall be Dronfield and Holmesfield and surrounding area. 4. To promote such other charitable purposes as may from time to time be determined. During 2023-2023Life Dronfield CIO had an income of £21,026 and an expenditure of £64,921. This leaves a deficit of £-43,895 and an end of year carry forward of £99,676. This figure includes a Restricted Donation of £25,000 towards Phase 1 renovation costs. The Loan of £30,000 is repayable by 9[th] January 2035. 2022-23 has been a very positive year for Life Dronfield CIO. The highlights have been: - Commencing Life Lunches at Holy Spirit Church, Dronfield - Meeting North East Derbyshire Planning Permission deadline for the commencement of works on the Parish Halls. - Having contractors on site to replace the Rear Toilet and Kitchen block roof. - Having two days of clearing the Parish Halls of clutter and cleaning them with over 40 people from the community coming together to achieve this. ## **Grants Committee** Grants We received a Warm Spaces grant from North East District Council for £1,000 and from the Co-operative Community Fund a grant for £1,000. These were, and continue to be, spent on Life Lunches venture . We continue to work with FCS Associates who identify, apply and obtain grants for Life Dronfield. ## **Fundraising Committee** Fundraising We attended ran the refreshments for the Coal Aston Village Gala and made £387. We received £1,685 in donations from The Ladies Voices choir after their winter concert and the local Scout group. ## **Operational Committee** ## Ministries In November having formed a positive relationship with Holy Spirit Church, Dronfield we began Life Lunches, a free lunch club and warm space. We serve refreshments including cakes, soup and bread. We have included a space for toddlers to play. This has been a huge success with numbers growing week on week and often with 30+ people attending. We sent out 120 Tubs of Chocolate at Christmas to those in Dronfield and District and we sent out 80 Easter Eggs to those in Dronfield and District. These were both carried out in collaboration with the District Nursing Team. ## Supporters, Partnerships and Collaborative Working We continue to build relationships across our town including the NHS, Police, Rykneld Homes, Social Prescribers, Churches and Social Care. ## Customer Focus We carried out a Community Needs Questionnaire which had replies from 477 people across Dronfield and District. The replies were overly positive and shows a clear case that what Life Dronfield is offering, is needed by the community. ## Marketing We continue to send our regular emails, monthly prayer letters and offering to speak at groups about Life Dronfield. ## **Buildings Committee** ## Purchase We have spent this year working alongside The Gavin’s Foundation (TGF) who will purchase the Halls from St John’s Church, Dronfield for £200,000. Life Dronfield will then lease the Halls back from TGF at a reduced price. Once all the renovations have taken place, there will be a purchase option available for Life Dronfield to purchase the Halls back from TGF at the cost of £200,000 plus interest. We end the year with the purchase between St John’s and TGF very close to being signed and an expectation that the lease and purchase option between TGF and Life Dronfield to be signed and completed in a matter of weeks. ## Renovations We continue to work with Kris Barry, Design XY as our Architect and Principle Designer. We are in the process of producing a tender package to go out to the following three contractors. Futures Build, Breddons and Creative Build. We are working with specialist consultants for the structural work, Heritage Work and heating and lighting work to ensure our building is as thermos efficient as possible. In January we had Futures build commence work on removing and replacing the rear toilet and kitchen block roof. We obtained 3 quotes and Futures Build were the cheapest. Whist the roof was being removed, we recognised that removing the internal walls and repointing the gable end to the main hall would be financially advantageous to do with the roof removed than completing further down the line. Therefore, we had those tasks completed as well. ## Fabric We had two community clear up days, where we filled 2 Roro Skips with clutter from the Halls. This has allowed us to have easy access to all parts of the building and highlight areas of the building which require further attention than we had previously thought of. We are seeking three quotes for replacement gates to be built and hung at the Halls. This is a planning requirement. ## **Financial Review** Total receipts were £21,026. Regular and one–off individual and other charity donations were £16,522, including £2,433 reclaimed from HMRC as Gift Aid. We had 39 individual and 4 local churches who donated regularly to Life. Fund raising took place at the Coal Aston Village Gala, The Ladies Voices Choir and events run by the local Scouts group. Total payments were £64,921, the major expenses being Phase 0 of the Parish Halls Renovation and, separately, the further design, project management, survey and legal fees for the building project. The net result for the year was a deficit of receipt over payments of £-43,895, which has been taken from funds built up in previous years for the purpose of leasing of buying and then renovating a suitable building. ## **Community Operations** Monthly donations from individuals and other charities continues to be our source of regular income, which with Gift Aid reclaimed amounted to around £16,500 this year. Fundraising events and sales brought in a further £2,370. Two grants were received to support the new Life Lunches venture, one from The Co-operative Society and the other from Derbyshire County Council under their ‘Warm Spaces’ initiative which followed the energy price crisis arising from the Russian invasion of Ukraine. So, total income was around £21,000, which is in line with the previous two years ‘normal’ income. In the previous 2 years we had received specific donations relating to the planned occupancy of the Parish Halls building, which had inflated our yearly income figures by £25,000 and £20,000 respectively. Operations Funds were spent this year to set up the new Life lunches venture with kitchen and children’s area equipment, as well the continuing Christmas and Easter gift events within the Dronfield area community. Insurance cover has been maintained to cover Life Dronfield for the current level of operations, but the consultancy services of ‘Stewardship’ has been cancelled with the intention of changing to the NCVO as soon as our operations increase and we need additional advice. ## **Parish Halls Building** In order to comply with Planning Permission time limit, Trustees authorised the early expenditure of funds to repair the roof and walls structure to the rear of the Halls building. This amounted to £29,500 and has been designated Phase 0 building works. Further design and survey work was carried out to be in the position to go for tender bids as soon as the Sale and Lease contracts were completed. This amounted to a further £27,800. The Trustees also approved the contracting of a specialist company, FCS Associates, to assist in obtaining Grants associated with the costs of renovating and staffing the Parish Halls project. A solicitor has been engaged to deal with the legal issues of a lease for the Halls. ## **Restricted & Designated Funds and Loan** Some Restricted funds and Loan money associated with ‘enabling the purchase or lease of a suitable building’, in line with the aims and objectives of the CIO have been spent on Phase 0 building works. This leaves a restricted donation of £25,000 for the Phase 1 building renovation works. In the designated funds is the 2.5% retention money for the completed Phase 0 works, which monies are due to be released in September 2023. There are also restricted funds from the Life Lunches grants which was unspent at the end of our financial year on 31[st] March 2023. The £30,000 Loan liability is planned to be repaid by 1[st] Jan 2035, by 120 monthly instalments of £250 starting on1st Jan 2025 – this amount being covered by current monthly donations of over £1,200. ## **Reserves Policy** The Charity's policy for holding reserves is to support the development of its charitable activities, to provide a contingency for unforeseen circumstances and to build a fund to support the future running costs of the community spaces in Dronfield where it plans to deliver its charitable and income generating activities. The charity is actively trying to develop other funding streams including sponsorship, bidding for capital and revenue grants and the development of income generating activities based around the provision of catering services to the Dronfield community. For year 2022-2023, some of the reserve funds were required for Renovation Works, and the current operational activities and administrative or running costs were easily covered by donations from regular supporters. ## **Accounts Examination** The trustees have agreed to have the accounts subjected to an Independent Examination, although the income falls below the level where this is a requirement. ## **Administrative Information** Life Dronfield has used Dronfield Baptist Church, Stubley Lane, Dronfield as its main address as well as its postal address. This will change when the charity opens its own building. Trustee and Core Team members who have served from 1[st] April 2022 to 31[st] March 2023 are: ## **Trustees** Dr. Ross Ashley Rev Dr. Chris Walton Secretary Mr. David Dalton Vice Chair Mrs. Muriel Dalton Mr. Andrew Evers Chair Mr Richard Moore-Coulson Treasurer ## **Core Team** Mr Barry Jex Mrs. Sheelagh Webster Mr Chris Turk Mr Richard Mattison Mrs Polly Kirk **Approved by Trustees on 25/08/2023 and signed on their behalf by Mr Andrew Evers (Chairperson).** **----- Start of picture text -----**
Charity Name No (if any)
Life Dronfield 1176609
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 1st April 2022 31st March 2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Voluntary Receipts 18,235 0 0 18,235 43,179
Activities for Generating Funds 698 0 0 698 3,458
Investment Dividends / interest 93 0 0 93 22
Receipts from Charitable Activities 0 0 0 0 0
Other Receipts 0 2,000 0 2,000 3,051
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Sub total (Gross income for AR) 19,026 2,000 0 21,026 49,710
A2 Asset and investment sales, (see
table).
0 0 0 0 0
0 0 0 0 0
Sub total 0 0 0 0 0
Total receipts 19,026 2,000 0 21,026 49,710
A3 Payments
Cost of Charitable Activities 2,211 1,301 0 3,512 845
Fundraising Costs (Trading & Events) 231 0 0 231 930
Generating Voluntary Receipts (Donations & Grants) 3,675 0 0 3,675 804
Governance Costs 202 0 0 202 804
Operations Building Costs 36,676 20,625 0 57,301 6,445
Investment Management Costs 0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Sub total 42,995 21,926 0 64,921 9,828
A4 Asset and investment purchases, (see
table)
0 0 0 0 0
0 0 0 0 0
Sub total 0 0 0 0 0
Total payments 42,995 21,926 0 64,921 9,828
Net of receipts/(payments) -23,969 -19,926 0 -43,895 39,882
A5 Transfers between funds 0 0 0
A6 Cash funds last year end 97,946 45,625 0 143,571 103,689
Cash funds this year end 73,977 25,699 0 99,676 143,571
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf of all the
trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
Cash at Bank (Current & Instant Access)
Cash in Hand & £10 Coop Vouchers
**_Total cash funds_**
**Details**
£10 Co-operative Food Vouchers
**Details**
**Details**
**Details**
Interest free loan
Signature
**_R. Moore-Coulson_**|**Unrestricted**
**funds**
**to nearest £**
**73,924**
**53**
**0**|**Restricted**
**funds**
**to nearest £**
**25,179**
**520**
**0**|**Endowment**
**funds**
**to nearest £**
**0**
**0**
**0**| |---|---|---|---|---| |||**73,977**|**25,699**|**0**| |||OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**Fund to which**
**asset belongs**
**Cost (optional)**
**0**
**0**
**0**
**0**
**0**
**Fund to which**
**asset belongs**
**Cost (optional)**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**30,000**
**0**
**0**
**0**
**0**
Print Name
R.H.Moore-Coulson||OK| |||||**Endowment**
**funds**
**to nearest £**
**0**
**0**
**0**
**0**
**0**
**0**
**Current value**
**(optional)**
**0**
**0**
**0**
**0**
**0**
**Current value**
**(optional)**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**When due (optional)**
**09 January 2035**
Date of approval
13/10/2023|