Life Dronfield CIO Charity Number: 1176609 C/O Dronfield Baptist Church, Stubley Lane, Dronfield, 01246 291856 www.lifedronfield.org ## **Trustees’ Annual Report 2021-22** ## **Aims and Purposes** Life Dronfield CIO, Charity Number: 1176609 currently operates from Dronfield Baptist Church, Stubley Lane, Dronfield, Derbyshire. S18 1PE. It is focussed on opening and successfully operating a Community Space, which will be run out of the current Parish Hall, Church Street, Dronfield. ## **Objectives and Activities** 1. The object of the CIO is to advance the Christian faith in accordance with the - principles and practices of the Participating Denominations with the Parish of Dronfield and Holmsfield:- - (a) the celebration of public worship and sacraments; - (b) the teaching of the Christian faith; - (c) promoting and supporting the Christian mission and evangelism; - (d) pastoral work (including visiting the sick and the bereaved); - (e) the provision of facilities with a Christian ethos for the local community (including, but not restricted to, the elderly, the young, and other groups with special needs); 2. To promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; 3. To establish, or secure the establishment of, a Community Centre and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the Objects; The Charity shall be non-party in politics and non-sectarian in religion. The area of benefit (“area of benefit”) shall be Dronfield and Holmsfield and surrounding area. 4. To promote such other charitable purposes as may from time to time be determined. During 2021-2022 Life Dronfield CIO had an income of £49,710 and an expenditure of £9,828. This leaves an in year surplus of £ 39,882 and an end of year carry forward of £143,571. This figure includes a loan of £30,000 repayable by 9[th] January 2035. 2021-22 has been a very positive year for Life Dronfield CIO. The highlights have been: - Meeting Matthew Gavins and his commitment to support Life Dronfield through his charity, The Gavins Foundation. This year he Gavins Foundation gave a grant for £25,000 to Life Dronfield. - Matthew Gavins and The Gavins Foundation have offered to purchase the Halls and to then permit Life Dronfield to operate from the building. - At the start of 2021 Life expected to lease the Hall and accordingly drew up a Lease Agreement with the Parish Church and shared this with Derby Diocese as well as through a number of public presentations. - In January 2022 following meetings with representatives of St John’s Church, Dronfield and Derby Diocese, it was made clear that it would be advantageous for both Life Dronfield and St John’s Church, Dronfield to scrap the proposed lease and revert back to a purchase option, with The Gavins Foundation purchasing the Halls, for Life Dronfield to carry out its ministry. ## **Resource Committee** ## Business and Finance We have set up and maintained appropriate accounting systems, banking arrangements and budget monitoring and reporting systems. A major review and updating of Finance Policy and Procedures is underway. We continued to use Stewardship for consultancy services. A Charity Combined Insurance Policy for Employer’s and Public and Product Liabilities was taken out during this year, and included Legal Expenses and Executive Risks cover. The scope of insurance will be extended as buildings and public ministries needs develop. ## **Grants Committee** ## Grants We received a grant from The Gavins Foundation for £25,000 toward Phase 1 renovations of the Halls. Contact has been made with FCS Associates who will support Life Dronfield to identify, apply and obtain grants for the building work once the Halls are purchased ## **Fundraising Committee** ## Fundraising We attended and raised money at the Dronfield Christmas Fest and were able to promote and raise awareness of the charity. We had 2 people take part in a 100km sponsored walk and we sold over 200 Peak District calendars. ## **Operational Committee** ## Ministries We sent out 180 Christmas Care Packages to those in Dronfield and District and we sent out 120 Easter Eggs to those in Dronfield and District. These were both carried out in collaboration with the District Nursing Team. ## Supporters, Partnerships and Collaborative Working We continued to build relationships with Churches across Dronfield and District. We built a relationship with The Gavins Foundation and began to explore further how they could support Life Dronfield with the purchase of the Church Halls. We carried out a round of presentations across Dronfield and District to promote the charity and look to gain more team members. ## Customer Focus We carried out a number of presentations across Dronfield to explain how we were now planning to lease the Halls from St John’s. ## Marketing We ran a stall at the Dronfield Market on 3 occasions to promote the charity and encourage people to join our teams ## **Buildings Committee** ## Purchase At the start of 2021 Life expected to lease the Hall and accordingly drew up a Lease Agreement with the Parish church. In December 2021, it became clear that St John’s wished to sell the building. The Gavins Foundation has said they will purchase the Halls and allow Life Dronfield to work out of them. ## Renovations We have appointed Kris Barry from Design XY as our Architect and Principle Designer. Richard Smith from Future Build produced an in-depth cost plan. ## Fabric Life Dronfield were given unlimited access to the front office by St John’s Church, Dronfield. We installed a Wi-Fi extender, made repairs to the carpet and made provision to produce refreshments in the office. ## **Financial Review** Total receipts were £49,710 of which £25,000 was from a single donation towards Phase 1 of the building costs. Income from Special Events raised £3,458 for general Funds and a single donation of £500 was given towards the Christmas Community Ministry project. Regular and one–off individual and other charity donations were £17,616. £3114 was reclaimed from HMRC as Gift Aid. We had 39 individual and 6 local churches who donated regularly to Life. Total payments were £9,828. £6,445 was towards Design Fees and Project Administration Fees for Purchase or Leasing and renovation of a suitable premises for Life. Administration and Promotion of the charity expenditure was £1,607. £845 was used for Ministry projects for the local community. £930 was spent as costs involved in raising the £3,458 through Special Fundraising Events. The net result for the year was an excess of receipt over payments of £39,882. This money will be carried over into the next financial year. ## **Reserves Policy** Trustees have decided that the level of Reserves maintained will continue to be held £0, zero. This is because, at present, all available funds will be required for Renovation Works, and the current operational activities and administrative or running costs are easily covered by donations from regular supporters. ## **Administrative Information** Life Dronfield uses Dronfield Baptist Church, Stubley Lane, Dronfield as its main address as well as its postal address. This will change when the charity opens its own building. Trustee and Core Team members who have served from 1[st] April 2021 to 31[st] March 2022 are: ## **Trustees** Dr.Ross Ashley Mr. Chris Walton Secretary Mr. David Dalton Mrs. Muriel Dalton Mr. Andrew Evers Chair Rev. Andy Gore Vice Chair Mr Richard Moore-Coulson Treasurer Mrs Rebecca Taylor ## **Core Team** Mr Barry Jex Mrs. Sheelagh Webster Mr Chris Turk **Approved by Trustees on 19/5/22 and signed on their behalf by Mr Andrew Evers (Chairperson).** ||**Charity Name**
**Life Dronfield**|**Charity Name**
**Life Dronfield**|**Charity Name**
**Life Dronfield**|**Charity Name**
**Life Dronfield**|**Charity Name**
**Life Dronfield**|**No (if any)**
**1176609**|**No (if any)**
**1176609**|**No (if any)**
**1176609**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||1stApril 2021
Period start date||**To**||Period end date
31st March 2022||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**18,179**
**3,458**
**22**
**0**
**2,551**
**0**
**0**
**0**

**24,210**||**Restricted funds**
**to the nearest £**
**25,000**
**0**
**0**
**0**
**500**
**0**
**0**
**0**
**25,500**||**Endowment**
**funds**
**to the nearest £**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**||**Total funds**
**to the nearest £**
**43,179**
**3,458**
**22**
**0**
**3,051**
**0**
**0**
**0**
**49,710**||**Last year**
**to the nearest £**| |Voluntary Receipts|**18,179**||||||||**37,491**| |Activities for Generating Funds|**3,458**||||||||**1,953**| |Investment Dividends / interest|**22**||||||||**0**| |Receipts from Charitable Activities|**0**||||||||**0**| |Other Receipts (& from Other Charitites)|**2,551**||||||||**356**| ||**0**||||||||**0**| ||**0**||||||||**0**| ||**0**||||||||**0**| |**_Sub total_**_(Gross income for AR)_|
**24,210**||||||||**39,800**| ||||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||||| ||**0**||**0**||**0**||**0**||**0**| ||**0**||**0**||**0**||**0**||**0**| |**_Sub total_**|
**0**||**0**||**0**||**0**||**0**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**39,800**| ||||||||||| |Cost of Charitable Activities
FundraisingCosts(TradingActivities)|**280**||||||||**2,957**| ||**930**||||||||**23**| |Cost of generating receipts
Governance costs|**804**||||||||**96**| ||**804**||||||||**120**| |Renovation Project Costs|**6,445**||||||||**0**| ||**0**||||||||**0**| ||**0**||||||||**0**| ||**0**||||||||**0**| ||**0**||||||||**0**| |**_Sub total_**|**9,263**||||||||**3,196**| ||||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||||| ||**0**||||||||**0**| ||**0**||||||||**0**| |**_Sub total_**|**0**||||||||**0**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**3,196**| ||||||||||| ||**14,947**||||||**39,882**||**36,604**| ||**0**||||||**0**||**0**| ||**82,999**||||||**103,689**||**67,085**| ||**97,946**||||||**143,571**||**103,689**| ## Section B Statement of assets and liabilities at the end of the period |Categories
Signed by one or two trustees on behalf of all
the trustees
B5 Liabilities
B4 Assets retained for the charity’s
own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds|Signature
R.Moore-Coulson
Interest Free Loan
Details
Details
Details
Details
Cash at Bank (Current & Instant Access)
Cash in Hand
_Total cash funds_
(agree balances with receipts and payments
account(s))
Details|Unrestricted
funds
Restricted funds
to nearest £
to nearest £
97,917
45,625
29
0
0
0
97,946
45,625
OK
OK
Unrestricted
funds
Restricted funds
to nearest £
to nearest £
0
0
0
0
0
0
0
0
0
0
0
0
Fund to which asset
belongs
Cost (optional)
0
0
0
0
0
Fund to which asset
belongs
Cost (optional)
0
0
0
0
0
0
0
0
0
Fund to which
liabilityrelates
Amount due
(optional)
To enable Phase
30,000
1 of Renovation
0
to proceed
0
0
0
Print Name
Mr R H moore-Coulson|Endowment
funds
to nearest £| |---|---|---|---| ||||0| ||||0| ||||0| ||||0| ||||OK| ||||Endowment
funds
to nearest £| ||||0| ||||0| ||||0| ||||0| ||||0| ||||0| ||||Current value
(optional)| ||||0| ||||0| ||||0| ||||0| ||||0| ||||Current value
(optional)| ||||0| ||||0| ||||0| ||||0| ||||0| ||||0| ||||0| ||||0| ||||0| ||||When due (optional)| ||||09 January 2035| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| ||R.Moore-Coulson|Mr R H moore-Coulson|12/09/2022| ||||| ## ##