## **AGM** 

Charity no: 1176600 

Of the Burcot & District RDA held on Monday 25th September 2023 at Southview, Bennets Lane, binegar. 

## - Present: 

Julie,Julia,Diana,Harry(Trustee),Paul,Alison,Pauline(Trustee),Mary,Lyn,Judith(Trust ee),Helena(Trustee),Shirley(Trustee). 

- Apologies: 

Emma, Carole,Jude,Judy. 

**1.** Minutes of last AGM read approved and signed. 

**2.** Matters arising - None. 

- 

- **3.** Treasurers report: 

We have a total of **£14492.78** at the end of this financial year. The year ended with an excess of Expenditure over Income of **£3709.61.** 

## **Income £1608.02** 

Significant sources of income were 

£1072.00 Rides £536.02 Donations 

## **Expenditure £5317.63** 

Significant expenses were 

£3536.00 hire of ponies and facilities £460.00 RDA membership and insurance £203.32 NFU contents and building insurance £105.00 First aid courses for 3 £62.40 DBS checks £325.00 smaller treeless saddle £215.01 repair of mounting block £128.91 Website fee 



£86.65 meetings at Pickwicks £49.30 Xmas meal and drinks £46.05 Xmas gifts 

The 2023 annual accounts have been checked and signed off by Alison Cole. 

## **- 4. Chairmans report:** 

First I want to thank you all for your support and hard work this year. It has been a rather challenging year but we have managed to survive so far and hopefully, after our discussions with Nikki we will be able to continue running our sessions at Burcott for the foreseeable future. 

Julie and Judith have been brilliant as our hardworking instructors. they've run fun, constructive and remedial lessons for our riders. We have had three more riders start and they certainly seemed to be enoying themselves. 

We ran our stall at Mendip Farmers Point to Point again. The weather was glorious and we nearly sold out of race cards. We also had a stand at the Bath and West Show with Quarter Pint Ponies and Somerset Levels Driving Group. The aim was to promote our profile and we also managed to raise some funds. At the begining of September we held a successful tack stall as World Horse Welfare in Somerton selling donated tack and clothing. Hard work but again trying to raise funds and our profile.We have been asked if we would like a table at Wells Cathedral in January. Somerset Levels will join us running the stand. 

Three of our volunteers attended a First Aid course and are now part of our First Aid team. 

As you can see there have been changes at Burcott. Judith and I spoke to Nikki about the changes. Most of our queries have been answered and we feel happier about the situation now. Nikki assured us that they like us being at Burcott. 

Thank you all again for all your hard work. We wouldn't be able to keep going without you. 

**5.** To note commitee members who wish to stand down this year both of whom do not wish to be re-elected 

Carole Lewis Emma Jelly 



Vacancy's opened to the floor with nobody wishing to stand at this time. 

The election for the forthcoming year of the following officers(all of whom will be ex-officio members of the group commitee) 

- Chairman Helena Crowley Proposed- Julie Seconded- Pauline - Treasurer Judith Rudgers Proposed - Helena Seconded - Mary - Secretary Shirley Warner Proposed - Lyn Seconded - Alison - **6.** Appointment of Auditor Alison Cole appointed 

Meeting closed at 11.55