## **MCMA - Chairman's Annual Report 2022/23** This was our fifth year of operating which has seen our transport service for the local community settle into a very regular monthly pattern resulting in three Mondays of shopping trips to Wrexham and Nantwich, each Wednesday for The Community Kitchen, Opal on Thursdays and Friday Friends on Fridays. ln addition we have had enquiries from other potential members to use the minibus for their organisations some of which are still in the planning stage and yet to be completed. For the Trustees it has been a very interesting year of change with three resigning their roles and three replacing them. As a charity organisation we are very grateful to past Chairman John Webb, past Secretary Ilene Hoyle and past Treasurer Christine Whitehurst for their excellent parts played in sourcing and managing the first four years of the minibus service. It was a challenging role for all of them, which also included the enforced Covid limitations however, they made a great success of making the service happen and consequently have handed on a very manageable model for the new Trustee Board to continue with the success. So our new Board of Trustees is myself David Paton as Chairman and a Driver, Tony Day as Treasurer plus Minibus management/maintenance and a Driver, Shirley Glover as secretary Phil Clegg as our Driver Coordinator and a Driver, Gwenda Bason as our Grant and Fundraising member, Phil Griffiths as a Board member and Driver and Margo Webb as a Board member. It is also very nice to report that we have nine drivers who are all able to share the monthly rota around their own commitments and the Board is very grateful for their valuable input. One of our Drivers is Brian Mackie and we are indebted to him for his role as our external auditor. During the year we have had a number fundraising initiatives that have helped to boost our funds to such a point that our treasurer Tony recently introduced the word 'profit' into our latest account summary which is all very encouraging for the future! Much of our success in 2023 has been due to Gwenda liaising with the Coop shop and getting MCMA as one of their 'Support Local Causes', plus letters from myself to local businesses and of course our very first and successful Tombola Stall run by Shirley at the Coronation Celebration Day in Malpas! Other than recording the excellent £248 made one of the nice additional benefits is that I was able to suggest to our regular passengers that they could help our fundraising opportunity by donating items for prizes and they certainly gathered together a wide variety of items as their contribution! Once again we are grateful to Malpas Parish Council for their kind donation of £1000 which goes a long way towards covering our insurance fees. We continue to be grateful to the Bishop Heber for allowing us to park the minibus on the premises with the main benefit being that it is a safe and secure. At the beginning of the school holidays a major building project was started and is planned to last 15-20 weeks. This has meant that during the school holidays we have been able to park the bus at the school away from the new build but now that term has restarted they have limited space even for their own staff and we have had to look for another secure place to park. I approached my friends John and Charlie Hughes at Hampton Smithy on Mates Lane and they have very kindly agreed to let us park behind the Smithy in their secure compound until such time as we can return to the Bishop Heber school. During this summer our Passenger Coordinator Chris Hughes has stepped down due to too many commitments and some health issues. Thankfully, I have been able to persuade a local friend Eric Bickley to take on the role and he is looking forward to his involvement and contribution and has been on his first shopping trip with me to Wrexham on the Minibus! We are all very grateful to Chris for his commitment to our shopping days over the last couple of years and we are very pleased to welcome Eric in to our group. ln conclusion I have welcomed the opportunity of stepping up to the role of Chairman and enjoyed getting to know my fellow trustees better and working alongside them with our common aim to continue the success of MCMA to service our local community with the help and commitment of our valued drivers. ## **David Paton - September 2023** **----- Start of picture text -----**
Malpas Community Minibus Association 1176599
Receipts and payments accounts CC16a
For the period
01/04/2022 To 31/03/2023
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations - 1,100 - 1,100 1,430
Fees for services - 2,509 - 2,509 501
Other receipts - - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- 3,609 - 3,609 1,931
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts - 3,609 - 3,609 1,931
A3 Payments
Operating expenses - 4,664 - 4,664 2,693
Training - 937 - 937 -
Advertising and stationery - - - - 215
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ - ] 5,601 - 5,601 2,908
A4 Asset and investment
purchases, (see table)
Minibus - - - - -
Storage shed - - - - -
Sub total [ - ] - - - -
Total payments - 5,601 - 5,601 2,908
Net of receipts/(payments) - - 1,992 - - 1,992 - 978
A5 Transfers between funds - - - - -
A6 Cash funds last year end - 11,000 - 11,000 11,978
Cash funds this year end - 9,008 - 9,008 11,000
**----- End of picture text -----**
R1 accounts (SS) 19/07/2023 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|
Signature
Bank balance
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Minibus
Storage shed|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**9,008**
**-**
**-**
**-**
**-**
**-**
**9,008**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Malpas Community
Minibus Association
**41,512**
Malpas Community
Minibus Association
**287**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| R2 accounts (SS) 19/07/2023 2