Knowle Park TRUST Trustees Annual Report and Financial Statements Report Period 1st April 2023 to 31" March 2024 RST0- RD2
Administrative Information Charfty Name: Knowle P3rk Trust Re8lStered Charity No.: 1176590 Prlncipal Charlty Address- Sundial House. 20 High Street, Cranleigh, Surrey, GU6 8AE Banker5: Metro Bank, One Southampton Row, London, WCIE SHA Independent Examinèr: Oakwood Business Consultants, Unit 3, The Dairy, Tilehurst Farm Offices, East Shalford Lane, Guildford, Surrey, GU4 8AE Type of Governing Document: Charltable Incorporated Oryanis3tion ICIOI Foundation Constitution Organlsatlon5 Purposes I'objects'l.. The objects of the CIO are the provision and maintenance of areas of open space and public p3rks for the benefit of the local inhÈbitants of Cranleigh in the county of Surrey and the SLErrounding area5 in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants. The CIO will carry out its purposes by providing and maintaining a new area of parkland and public open space for use by member5 of the public. Note: The Knowle Park 51tè comprises 22.80ha156.34 acresl and is situated south of thé built-up area of Cranleigh's village centre Knowle Lane. Trustees: The following have served as truste during this reporting period: Chalrnian.. Trustees.. Martin Bamford 09.01.2018 to date Andrea 8amford 11.11,2023 to date Lucy Boatswain 09.01.2018 to date Timothy Crowe 09.01.2018 to date Rosemary French OBE 11.11.2023 to date Nicolaas Vrijland 09.01.2018 to 11.11.2023 jeffrey Wood 09.01.2018 to date Statement of Tru5tees' Responsibilitie5 Thè Trustees are respon51ble for preparing the Trustees. Annual Report and the Financial Statements In accordance with applicable law, FRS 102 (Financial Reporting St3ndard51 and SORP 201515tatement of Recommended Practice). The law applicable to charitie5 in En813nd & Wales requires the trustees to prepare Financial Statements foi each financial year which give a true ancl fair view of the state of èffairs tsf the charity and of the incoming resoL5fEes and application of resources of the charityforthat period. In prEparing these Financial Stètements, the trustees are required tD'. al Select suitable accounting policies and apply them consistently. bl Observe the methods and principle5 in the current Charities Stat£m@nt of Recommended Practice ISORPI. cl Make Judgments and estlmates that are reasonablè 3nd prudent. dl State whether applicable accounting 5tandèrds have been ftsllowed, subject to any material departures disc105ed and explained in the Financial Statements. el Prepare the Financial Statements on an accruals basis.
TheTrustees are responsible for keepingsufficientatcounting CordS that disclose with reasonable accuracy at any time the financial posffcion of the charty and enable them to ensu that the Finan¢lal Statemellt5 comply with the Charities Act, Charity Reporting and Accounting Guidance, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the tharity and hence for taking reasonable steps forthe prevention and detection of fraud and other irregularities. The Trust is further responsible for employing staff to undertake kèy roles pursuant to the administratian of the trust and the upkeep of its land and propèrties. RemunèratiOF) will be calculated and reviewed annually with reference to employee expeTience/qualifications, inflationJprl indices, local comparators. and performance monitored through annual reviews condutted by Trustees. Note.. There were no staff employed by the trust during this reporting period but please note the disclosure relating to> property valu8tion5 at the end of the Financial Statement. Recruitment and Appointment of New Trustees Trustees were originally selected for d2monstrating their early support for the projett and ¢ommitment towards seeing it delivered. Following the opèning of the Park on 27 May 2D23, two new Trustees have been appointed bringing additional skills and experience, in particular skills to Champion one or more of the key a5petts ncited in'Public BÈnÈfits' below. Trustees are requirÈd to retire attheirthlrd Annual General Meeting folltswingtheir election or appointment but are eligible for r&Èlection or re-appointment. The selettion of future trustees will be deterniined by their suitsbility to champion one or more of the key aspetts Noted in 'Public Benefits. bÉlow, or to provide needed skills and expertise. Public Benefft KPT benefits visitorsfrtsm Cranleigh andfurther afield by providingthem with a free open spacèforrecreation nd lèisure pursuits. The space is a150 Used to host public events, coneèrtg, sport activities and similar events providin8 further enjoyment and lèisure opportuntties for the benefit tsf the general public In deciding whatevents mayor may not be hosted atthe parkthetrustees wtll carefully considerthe potential benefit of the event to the genèral public in the surrounding area and weigh that up against any short-term limitation the event may place on access to all or part of the park KPT is committed to protetting this unique landscape and improving its flora. fauna and wildlife habitats. The Trust will carefully bal8n¢e this with its Use as aft amènity and recreation resource for Cranleigh and surrounding areas and develop close ties wtth the community by foeusing on six key aspects of local importance Culture Ecology Educatio Heritage Recreation Wellbeing Links will be forged with local societies, groups, institutions and Initiatives to ensure that all of the benefits and opportunities that the park can afford arè realisÈd.
Objectives and Activities The objectives of Knowle Park Trust IKPTI are the provi5iDn and maintenance of areas of open space 3nd public parks for the benefit of the local inhabitants of Cranleigh in the county of Surrey and the surrounding area5 in the interests of social welfare with the object of improving the conditions of life for the said inhabitants. KPT carries out its purposes by providing and maintaining a new area of park13nd and public open space for Use by members of the public, comprising 22.80ha156.34 acres) situated on Knowle Lane, Cr3nleigh. Thè land was donat2d to the Trust by a local business manlphilanthropist and is held in perpetuity by the Trust for thè benefit cif Cranlèigh resldents. Organisational Structure TheTru5tees have delegated the day-to-day operation of the Parkto a parttime Park Manager. He Is assisted by around 50 volunteers, inclijding several of the Trustees. Risk Management The Trustees are awar2 of the major strategic and operatio>nal risk5 which the Charity faces and have put in place systems to identify those risks in a Risk Register which is regularly examined and updated, to mitigate the company'5 exposure to them, as far as possible in a small org3nisation. Further pollcies are in place Anti Corruption & Bribery, Complaints, Equality & Diversity, Ethical, Lost Childr2n & Vulnerable Adults, Modern Slavcry, Privacy & GDPR and Safeguarding. These are reviewed bythe Trustees annually tsr when an incident arises, if earlier. Funding KPT'S activlties are funded from several source5 in addition to donations and sponsorshlp. The principal source5 are from the rental income of three apartments owned by the Trust. by parking fee incotTEe from the car park and from sales commission frorn the Kiosks plus some income from events and performances. Future Events General 3cce55 to thp parkland will b& available to the public free of charge. The trustees may from tlme to tlme decide to h05t events at the park where an entry f¢e is charged. In hosting any such events the trustees will carefully consider the impatt of the event on access to the parkland. When setting a ticket price the trustees will carefully balance the neèd to raise money from the event in order to fund the maintenance of the park agaill5t th2 need to ensure that the event is affordable to a5 wide 3 group c)f the parkland users, local residents and visitors as possible. Review of the year The new Knowle Park wa5 hand2d to the Trust by the contractors Ground Control in May, 2023 after 10 years in development, of which alm()st 2 years was spent in building work after delay5 incurred by the pandemic. During the development of the project the nation31 footpath 392 that crosses the park between Knowle thne and Alfold Road remained opèn and accessible to the public. After i&mov31 of safety fencing, the Pork was opened to the public c>n 27, May 2023, free to use. 24 hours a day. The summer of 2023 proved to be extremely hot and dry which made it difficultfor many of the newly planted hedge5, trees and plants to survive despite every effort to water them and a number were lost. However, under the construction contract many were replaced by the contractor within the defects liabillty period. Donatiolls of 5000 hedgerow whips from Surrey County Council and 20m whips frgm Alllanz enabled additional areas to be planted including a wildlife corridor from north to south.
The Parys walks and trails, meadows and picnic areas wère immediately used, by w31ker5. picnickèrs, the young, the elderly and the less ablèd. The appreciation of the public for this new free leisure facility w35 often repeated by vislt0TS and residents alike both on soclal media and throLfgh word of mouth- Tiustees and the Park M3nagerwere regularly stopped to be thanked. The feedback isthat Knowle Country Park has been 'adopted' by the community as theirs which is thÈ greatest of compliments. The Sk CranlÈigh parkrun and walk restarted in September 2023 bringing around 200 adult runners every Saturday and around 70lunitsr park runners on Sunday mornings. Although Challenging with its steep hill the Cranleigh parkrun is one of the most popular in the area. Dueto the newness of the Park and the vulnerability of many of its young plants and newly planted rThe3dows and gras5 amphitheatre. thÉ Trustees reluctantly decided not to hold any performance events during this fjnancial year. It provÈd to be the correct decision. After one ol thè UK'S hottest summÈr5 Dn record, the winter of 2023 and the spring of 2024 proved to be very wet The newly laid self-binding gravèl paths proved incapable of absorbing and sh¢dding the downpours. After considerable discussion with the contrattor, who were still within their defects liability period, repairs wère made in conjunttion urith a ditch-digging incentive made possible with the help of many voILtnteers. The Trustees are indèbted to the commitment of its volunteèr workforce. many of whom are very recent residènts to Cranleigh and neighbours of the Park. During the year volunteers dug ditches. planted whlps, cleared the osier bed of fallen Wood and weeded relèntlessly amollgst many othertasks. The high standard of maintenante seen in the Park is directly attributable ttstheir valuable time and efforts. In the forthcoming months a detailed Park Management Plan wll be drawn-up that will provide a clearèr program of seasonal works and dlverse projects towards which volunteers can choose to participate. ltiosks Although not in the orlginal plan, KPTwas approached by an lee cream vendor and a coffee véndorto locate tèmporary sales kiosks in the Park. The Trustees considered this idea and decidÈd to trial it. The Moooh Icè Cream and Heartworks Cc>ffee Kiosks have proved very popular throughout the year. A sm311 commission was nègotiated which h85 added to thè Park's finances. Playground There are two playgrounds differenti3ted by agè for younger and older children. Families regularly picnic within the playground while the children play Dn equipment made of wood designed to fit in well with the natural look of the park. The Lake The Lake has been designed to attrart wildlife and entourage the growth of natural watèr plants, with a pebble b2ach where visitors can admire the view and get c105e to the water. Entering thè lak2 whether by a human or domesticateLf animal is forbidden because of the disturbance to flora, kuna and fowl and the danger to persons getting into trouble. This has proved to be a difficult mè8gÈ for some visitor5 whose dog5 enterthe lake, and for some adults and children who try ttstake a dip. Further signs have been ererted nd the messagè 15 being constantly shared on social medi3 that entering the lÈkè or Littlemead brook is forbidden Amphltheètrè Thè grass Amphitheatre up the hill was not used for performances during this year. However. the Trusteos were pleased to see such large numbers of picknicker5 and kmilies assembling to enjoy the view.
Public Convenlen¢es Thè WC block has three open-to-all toilets and one 'Changing Places, facility for people with disabilities that incorpor3tes additional feature5. They are opened at7am and closèd around 6pm in the summer and earlier in the darker winter months. Cranleigh is very short Df public toilets and those at Knowle Park are of the highest quality in the village. Car Park While the Park is accessible 24 hour5 a day, the 60 space car park is closed between 8pm and 6am, as advised by the planning authorities fDr security reasons. If vehicles weie tnistak@nly parked during those hours. despite the many signs advertising opening htrurs, the drivers received fines from the Operator Euro Car Parks. For the first couple of months fines were waived while visitor5 became usèd to the parkinE hours. Although controversial at first, visitors soon got Used tD the parking rules and any controversy settled down, The car park has proved popular because it15 cheaper th2n others in the village and because it ha5 10 elertric charging point5, and S parking spaces for people with disabilities. However, the Trustees are pleased to note that 3 large number of visitor5 have walked or cycled to the PBrk. Disruptive Behaviour Th2re have been a few occasions of di5ruptlve behaviour. For example lake1ifebuoys being thrown into the lake, graffiti in the toilèts, littering, not picking up dog excrement and noisy groups of young people 3t late hours. In the north c>f the park Inorth of the public footpath 3931 dogs must be kept on a lead while they can roam free In the south of the park 31bÈit under the close control of their owner5. The mc>st common disruptlon to visitors Is when dogs are let off the leash in the prohibited area5 alarming children, adults and the wildlife protected areas. This continues to be a problem despite èdditional signage but, on a positlve note, the instances have reduced considerably. Summary The opening of the park had been eagerly antitipated for such a long time and It was wonderful to see it finally complete after several years of trials and tribulations. Thanks must go to all those who 5UPPOrted the project thrtsugh all its stages of development, to all those who support it now, and m(>st importantly to Nick Vrijland without whose vision and dedication none of it would have come tts fruition.
Financial Statements Retained Profit for the year ended 31" March 2023= Rètained Profit forthe year ended 31" March 2024= £985,263 £979,851 Cash at Bank at i"April 2023.. £31,943 Ch at Bank at 31" Mèrch 2024.. £23.317 Income and Expenditure The accc)unts for 2023-2024 show a deficit of £5,412. While this will bè regarded as unacceptsble in subsequent years it is, however. accepted that in the inaugural year that a number of 'start up. and 'mobilisation' costs have been incurred that will not arise in the future. For instance, the kiosks required hard Standing for access to their frontage5 and other enabling works were associated with their commis510ning. Yo015 were purchased for volunteers to use and several Sundry items nèèdèd to be purchased that wÈrÈ beyond the scope of the construction contract. With almost a complete year of accounts now available the Trust will be in a position tts calculate a budget for the 2024-2025 year that will be rigorously adhered to. mindful that fvnds must also be saved to build 3 resèrve fund. Detai15 of Income and èxpenditure can be found later in this report. Frxed Assets and Valuation Valuations for the 3 propertiÈg gifted to the trust wère prepared at Marth 2022 market values. These are summari5ed as follows.. Flat 2 (plot 651 AcèrAvenue- 2 Bedroom Ground Floor Apartment with garden and parking £320,000. Flat 3 Iplot 661 Acer Avenue- 2 Bedroom First Floor Apartmcnt with balcony and parking- £310.000. Flat 4 Iplot 671 Acer Avenue- 2 Bedroom Ground Floor Apartment with garden and parking £320,000. The total value of fixed assets on 31" Marth 2023 was £9SO,000. The next valuation will be conducted In March 2025. DÉsdosure: valuation was carried out by Crowes Estate Agents Ltd, and the Principal of that firm is Tim Crowe, a Trustee of Knowle Park Trust. Crowes Estate Agents Ltd also sejve as the letting agents forthe three properties. ReseNes Policv The Tnjst will strive to maintain a polity whereby there 15 at least Six months of unrestricted funds available to cover situations as they may arise from time to time,. these are effectively 'reserves'. We firmly believe that as a charity wè must have the aim of being in existence in perpetuity- that we should not allow tsur reserves to fall belowthesix months expenditure threshold recommended as the normal minimum guideline. In November 2023 8 savings account Iwith interest) was set up with Shawbrook Bank through the Charities Aid Foundation ICAFI in the form of a CAF 60 Day N¢tice Account. In March 2024 £7.053 had been saved.
Trustees, responsibilitles in relatlon to the financial statements Law applicable to charities in England and Wales require the trustees to prepare financial statements for each year financi31 which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of each year. In preparing those financial staternents, the trustees are required to.. Select iuitable accounting policies and then apply them con515tently. Make judgements and estimates that are reasonable and prudent. State whether applicable 3Ctounting standard5 and statements of recommended practTees have been followed subject to any d&partures disclosed and explained in the financial statements,. and prepared the financial st3tements on the going concern basis unless it Is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping accounting records which disclose with r2asonèble accuracy at any time the flnancial position of the charity and enable them to @nsure that the financial statements corrplv with the Charities Aet 1993. They are a150 responsible for safeguarding th& 8ssets tsf the charity and hence for taking reasonable steps for the prevention and detectioll tsf fraud and other irregularities. Thi5 report ha5 been prepared in accordance with the special provisions of Part IS of the Companies Act 2006 relating to smaS1 companies, Approved by the Trustees on 7th Odober 2024 and signed on Its behalf by- Martln Bamford (Knuwle Park Trust Chairman Datè
KNOWLE PARK TRUST CIO
ACCOUNTS
CHARITY NO: 1176590
For the Year Ended 31st March 2024
Page 1 of 8
KNOWLE PARK TRUST CIO
CONTENTS OF THE FINANCIAL STATEMENTS
For the Year Ended 31st March 2024
| Page | |
|---|---|
| Contents Page | 2 |
| CIO Information | 3 |
| Profit and Loss Account | 4 |
| Balance Sheet | 5 |
| Fixed Asset Breakdown | 6 |
| Creditors and Debtors | 7 |
| Expense Analysis | 8 |
Page 2 of 8
KNOWLE PARK TRUST CIO
CHARITY INFORMATION
For the Year Ended 31st March 2024
TRUSTEES Bamford, Martin Wood, Jeffrey Crowe, Timothy Boatswain, Lucy Appointed 11/11/23 Bamford, Andrea Appointed 11/11/23 French, Rosemary OBE PRINCIPAL ADDRESS Sundial House 20 High Street Cranleigh Surrey GU6 8AE CHARITY NUMBER 1176590 INDEPENDENT EXAMINER Oakwood Business Consultants Unit 3, The Dairy Tilehouse Farm Offices East Shalford Lane Guildford, Surrey GU4 8AE
Page 3 of 8
KNOWLE PARK TRUST CIO
PROFIT AND LOSS ACCOUNT
For the Year Ended 31st March 2024
| Notes | 2024 | 2023 | |
|---|---|---|---|
| £ | £ | ||
| INCOME | |||
| Rental | 45,230 | 47,460 | |
| Donations/Gifts | 11,219 | 950,600 | |
| Grants | - | 5,000 | |
| Operating | 28,787 | - | |
| Interest | 53 | - | |
| Gross Profit | 85,289 | 1,003,060 | |
| Expenses | 90,701 | 20,640 | |
| Net Profit | -5,412 | 982,420 | |
| Profit Brought Forward | 985,263 | 2,843 | |
| RETAINED PROFIT CARRIED FORWARD | 979,851 | 985,263 |
Page 4 of 8
KNOWLE PARK TRUST CIO
BALANCE SHEET
For the Year Ended 31st March 2024
| 2023 2024 |
2023 2024 |
2023 2024 |
2023 2024 |
|
|---|---|---|---|---|
| Notes | £ | £ | £ | £ |
| Fixed Assets Property, Plant & Equipment Land Current Assets |
956,419 | 950,000 | ||
| Debtors Cash at Bank Stock Current Liabilities |
1,290 23,317 |
4,100 31,943 |
||
| 24,607 | 36,043 | |||
| Creditors Loans Accruals Net Current Assets Capital and Reserves |
1,175 | 780 | ||
| 23,432 | 1,175 | 35,263 | 780 | |
| 979,851 | 985,263 |
Page 5 of 8
KNOWLE PARK TRUST CIO
FIXED ASSET BREAKDOWN
For the Year Ended 31st March 2024
| Tangible Fixed Assets | Property | P&M | F&F | Totals |
|---|---|---|---|---|
| Value | ||||
| At 1.04.23 | 950,000 | 950,000 | ||
| Additions | 1,798 | 6,228 | 8,026 | |
| Disposals | 0 | |||
| Total | 950,000 | 1,798 | 6,228 | 958,026 |
| Depreciation | ||||
| Charge for year | 360 | 1247 | 1607 | |
| Net Book Value | ||||
| At 31.03.24 | 950,000 | 1,438 | 4,981 | 956,419 |
Depreciation Policy
Plant & Machinery (P&M) and Fixtures & Fittings (F&F) are depreciated on a 20% straight line basis. Where this basis is not suitable for the type of Fixed Assets subject, an acceptable alternative method will be applied.
Property Assets are subject to a revaluation in March 2025.
Page 6 of 8
KNOWLE PARK TRUST CIO
CREDITORS AND DEBTORS
For the Year Ended 31st March 2024
| Creditors Amounts falling within one year Trade Creditors Loans Accruals and deferred income Total Debtors Amounts falling withing one year Trade Debtors Prepayments Total |
2024 |
|---|---|
| £ - - 1,175 |
|
| 1,175 | |
| 2024 | |
| £ 1,290 - |
|
| 1,290 |
Page 7 of 8
KNOWLE PARK TRUST CIO
EXPENSE ANALYSIS
For the Year Ended 31st March 2024
| 2024 £ |
|
|---|---|
| Property Costs; Agent Fees & Service Charges Repairs & Maintenance Other Park Costs; Secreterial & Admin Utilities (incl Water) Advertising & PR Events & Fundraising Cleaning General Expenses Staff Costs (Training/Clothing) Repairs & Renewals Site Development & Maintenance Waste Removal Vehicle Running Costs Overheads; Bank Fees Insurance Consulting Depreciation Accountancy Total |
7,690 791 - 107 10,547 2,437 544 6,739 1,349 693 7,528 41,176 3,012 548 1 4,607 150 1,607 1,175 |
| 90,701 |
Page 8 of 8
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independènt Examine$ Report '.. Report to the trusteesl members of OLKJLL frusF CIO Si" H(L¥th 2J324 On accounts for the year ended Charity no (if any) 1116590 Set out on pages I report to the trustees on my examination of the accounts of the above charityllhe Trust") for the year ended Responsibiltles and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the reqUIrnents of the Charities Act 2011 I'lhe Acf). I report in respect of my examinaton of the Trust's accounts C3rried out under section 145 0 the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{bl of the Act. Independent he charitvs gross income exeded £250.000 and l am qualified to examinerfs statement undertake the examination by being 8 qualtfied member of linsert nam6 of applicable listed bodyn. Delete I l rfnot applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection wth the examination (other than that disclosed below") which gives me cause to believe that in, any matorial respe(" the 2CCOUnting records were not kept in accordance with section 130 of the Charth2s Act., or the accounts did not a¢cord with the accounling records,. or the accounts did not comply with the applicable requirements conceming the fom and content of a<Lounls set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf wew which is nol a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not appty. Date: Signed.. l&liollOL14 Name: oLeF COLL HPAT Relevant professional qualsfication{s) or body IER Oct 2018
Ilf any): Address.. Section B Disclosure Only complete if the examinèr needs to highlight material matters of concern (see CC32, Independent examination of charity 8¢counts-. directions and guidance for examiners). Glve here brief detalls of any items that the examlnerwlshes to disclose. O¢t 2018 IER