Registered Charity No: 1176573 UPTON UNITED JUNIORS COMMUNITY SPORTS CLUB C.I.O. REPORT AND ACCOUNTS YEAR ENDED 31 JULY 2023
u0 UNrrED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. REPORT AND ACCOUNTS YEAR ENDED 31 JULY 2023 CONTENTS Page Legal and Administrative Infonmation Trustees. Report 4-7 Independent Examinerfs Report Receipts and Payment Account statement of Assets and Liabilities io Notes to the Finanaal Statements 11-12 Page 2
UPTON UNrrED JUNIORS COMMUNrrY SPORTS CLUB C.E.O. LEGAL AND ADMINEsfRATIVE INFORMATION YEAR ENDED 31 JULY 2023 Full Name: UPTON UNrrED JVNXORS COMMUNITY SPORTS CLUB C.I.O. Registered Charity Number: 1176573 Principal Address: 15 Cross Street Upton Pontefratt WF9 iE] Trustees: Lee Pickin Simon Henfrey Patrick Mcderniott Chair: Lee Pickin Bankers: Royal Bank of Scotland 36 St Andrews Square Edinburgh EN2 2YB Independent Examiner: stephanie Tolson Community Accountant BCVS Services 23 Queens Road Bamsley S71 IAN Page 3
UPTON UNITED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. TRUSTEES" REPORT YEAR ENDED 31 JULY 2023 The Trustees present their report and accounts for the period 01 August 2022 to 31 July 2023. Strurture. governance and management Upton United Juniors Community Sports Club C.I.O. is a Charitable Incorporated Organisation (CIO), registered with the tharity Commission and govemed by its constitution, dated 08 January 2018. The members of the CIO are the charity trustees. Membership of the CIO cannot be transferred to anyone else. The liability of each member in the event of winding-LfP is Ilmited to a sum not exceeding £1. The affairs of the charity are managed by the trustees, who may exercise all the power5 of the charity. Appointment of Trustees In accordance with the terms of the constitution, the must be at least the charity trustees. If the number falls below this minimum. the remaining trustees may act only to call a meeting of the trustees or appoint a new trustee. There is no maximum number of charity trustees that may be appointe(i to the CIO. Trustees are appointed by a resolution passed at a propedy convened meeting of the charity trustees. One third of the Trustees v4ill retr.re at a properly convened meeting of the charity trustees each year but may be reappointed. Each new trustee is given a copy of the constitution and the latest trystees. Annual Report and statement of accounts, on or before appointment. The trustee5 who seNed during the year are shown on page 3 of this report. Risk Management The trustees have ultimate responsibility for identifying and managing risk. A major risk is failure to bring in sufficient income to cover the outgoing costs of njnning the Sports Club. This is managed by close finanual scrutiny throughout the year and event planning to raise sufficient income. For other areas the charity has poliaes and procedures in place to manage or lessen the effects of potential risks. Charitable aims and objectives The objects of the charity are: To advance healthy recreation and physical education of children and young people up to the age of 18 in Upton, Pontefrart and the surrounding area through the playing of and coaching in assoclation football. To further or benefit the inhabitants of Upton and the surrounding area by the provision of facilities for playing amateur sports, particularly but not exclusively amateur football. Activities undertaken for the public benefft In shaping the objectives for the year, the trnstees have paid due regard to the public benefit guidance published by the Charity Commission. Page 4
UPTON UNThED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. TRusfEES' REPORT continued YEAR ENDED 31 JULY 2023 Health and lifestyle Choi still remain a primary objective and are promoted and delivered from the Pavilion social room. The club's three designated trustees and committee members assist and contribute volunteers to hold such events. Year on year the club continues to be progressive and plays a lead role not only In sporting football attivities but also more widespread community activities. with our large 8-acre field hosting a large number of events. This is following on from our new clubhouse build which was undertaken 5 years ago. Such activities indude both formal and infomal education induding courses on safeguarding children. emergency aid and sporting coaching qualifications. Our facilities, clubhouse and 8acre field can be hired at low cost and are popular for celebration parties for all age. The football pitches and changing rooms are available to hire ad-hoc by extemal sporting clubs. We also provide a CRC - DBS verification service to individuals and community groups. Achievements during the period The club has now been a fijlly registered charity for just over five year5 after previously being a long established constituted group. The club itself has over 100 registered junior players and over 80 registered adult players, playing in a number of league competitions in nearby Towns/Cities of Barnsley* Wakefield, Leeds, Selby, Garforth & Doncaster g[On$. The club have Home & Away kit and team wear sponsors, both local & natlonal, for each of the individual age groups and are gratefully supported by local businesses throughout the community. The club have been proactive in both pUUIng and obtaining grant funding. and kit and team wear sponsors, to which we have our own designated identity range of over twenty dothing. holdalls and winter team wear items. The preceding years have been very busy with three major developments; the Club, ( l) Upton United Juniors CSC, on 5th January 2018 became a fully registered Charity (1176573), (2) the building of the Upton Pavilion our own Club house and (3), the Pitch Improvement Programme (PIP) which has already dramatically improved the grass pl8ying surface and will only continue to do so year on year. Also very challenging. has been the global pandemic which affetted the funrtioning of the club and resulted in the financial burden of losing our primary income of player subscriptions. At the same time we still had the finanoal obligations ot the dub house and 8 acres of land which has grass requiring rna1ntenan. Female Football The club continue to promote girls football within the community and plan to develop this further in the coming 12 months with introduction of further age groups pending player avallability. Page 5
UPTON UNITED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. TRvsfEW REPORT continued YEAR ENDED 31 JULY 2023 Finance The budget was set on a breakeven basis on 1st August 2022. When assesslng the budget forthe comlng year It was apparent that player subscriptions would have to be increased to allow the dub to ftjnttion and were increased from £160 to £200 per player for the year. The club suffered financially very early in the year with the loss of two e5tabli5hed teams which had a negative effect on the budget in the tune of £3500. The budget is drawn up with fundraising / grants a major aspect to allow the club to breakeven. Grant funding streams have become more and more difficult to secure. Fundraising from wlthin the dub was limited, glving a loss of £IOOO from within the budget. Further consequences of rising utility bills had a major influence on the yearly budget which caused an over budget of around £2000 which was unft)reseen. Problems Wlth building components has had a major impa¢1 on budget which was unknown. The drainage system for the building incorporates a pumped foul water system and the pumps have been found to be defettive and we have had costs in the region of £lOOO pumping septic tanks and unblocking the pumps. This is to be addressed in the next finanaal year. Legal Matters Despite being handed the Pavilion Clubhouse keys on 21st December 2017 there still remains some legal matters to complete for the Pavilion along with the one year builders snagging list of defects which we are still proactive in resolving. Aims - Aspiratrons - Future Development Wision To continue to grow our present number of teams by continuing our Soccer Star programme. providing a free and fun introduction to football and healthy lifestyle choices for kids 4-6 year-old. This is under a fully indusive open policy of accepting all abilities, and to recruit more teams by underpinning the growth of the club, from the youngest age groups in all fom)ats of the game, from the youngest 3ges right through to open age and beyond to eventually encompass over 40s, walking and veteran's football. We will remain active in providing events for the der community to promote community integration. The clubs aims and vision for the next 5110 years include developing the Pavilion further to almost double in size, albeit ambitious, we have retained the original planning application permission for Phase 2 after the building of Phase l. Page 6
UPTON UNThED JUNIORS COMMUNrrY SPORTS CLUB LI.0. TRUSTEES. REPORT continued YEAR Ef4DED 31 JULY 2023 The Charitys pollcy on reserves The trustees recognise the need to keep reserves at a level whith will give the organisation stability to enable it to continue to operate in the fLrture and meet all statutory obligations in the event of winding up. The trustees aim to maintain a general resetve in the region of at least 3 months, running costs in reseNe at any one time. Based on current year expenditure this equates to £13,600. The artual level of unrestricted reserves held by the charity at the year end was £20,415. {2022: £27,266). Related partles The trustees consider that there are no related parties to the tharity. Trustees responsibilities for the financial statements The trustees are responsible for keeping proper accounting records which disclose with reasonable accurdcy the finanual position of the tharity at any time and enable the trustees to prepare finanaal statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taknng reasonable steps for the prevention and detection of fraud or other irregularities. Financial Position The finanaal statements are set out In pages 9 to 12. The Statement of Financial Attivities shows a deficit for the period of £6,851. (2022: deficit of £15,292). Total ftjnds at the period end stsnd at £21,241. (2022: £28,092). The trustees declare that they have approved the report above. Slgned on behalf of the charity's trustees: Signed.. Date: 2nd September 2024 Simon enfrey• Trustee Page 7
UPTON UNrrED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 JULY 2023 I report on the accounts of the charity, whith are set out on pages 9 to 12. Respectlve responslbllltles of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 {2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under settion 145 of the 2011 Act; follow the procedures laid down in the general directions given by the Charity Commissioners, under section 145(5)(b) of the 2011 ALt- and state whether particular matters have come to my attention. Basis of independent examinerfs report My examination wa5 carried out in accordance with the general directions given by the Charity Commission. An examination indudes a vieW of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also include5 consideration of any unusual items or disdosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and frdir view. and the report is limited to those matters set out in the statement below. Independent examinerfs statsment In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respett: the accounting records were not kept in accordance with section 130 of the Charities the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any reqU1ment that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be aChe¢l. Signed Date: 2nd September 2024 Stephanie Tolson, BCVS Services, 23 Queens Road, Bamsley, S71 IAN Page 8
UPTON UNrrED JUNIORS COMMUNifrf SPORTS CLUB GI.0. RECEIPTS AND PAYMENTS AccouKr YEAR ENDED 31 JULY 2023 ttrdi(rs&firthasnJ I5 Cae/ t/rgIrTre 534 wrtytratirg titd) li 4, TrcFIi L/fir TrarinJ (ae&)j< 3. 2ZAS 4,1(6 14. 4574 4,IC6 TritE/aet Lblrfi&&tdqtse 1733 (w) [?2} 2L3 The was no restritted income or expenditure in the prior year. Page 9
UPTON UNrrED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. STATEMENT OF ASSEfs & LIABILMES AS AT 31 JULY 2023 2023 2022 Ral Bank cl knJaTrJ £21.241 £28,rB2 £2L241 £¥092 A Ilst cf fix&Y ass*s retalwl for the thantys is in rKte 8 to tt accounts [ge 12) 2022 Ltabilities: Aco)untsncy fee 2023 Aca)untsncy fee 2022 £625 £525 £1.150 £525 The trustee5 declare that they have approved the accounts above. Signed on behalf of the charity's trustees: Date: 2j September 2024 Simon Henfreyp Trustee Page 10
UPTON UNITED JUNIORS COMMUNrrY SPORTS CLUB C.I.O. NOTES TO THE FINANCIAL sfATEMENTS YEAR ENDED 31 JULY 2023 l. Accounting policies Ba is fthe re The financial statements have been prepared on a Receipts & Payments basis whid) summarises the movement of cash in and out of the organisation. In thi5 context'cash, includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This fomat of accounts is available to non-company charities with gross annual income of £250.000 or less. ac oun ifica nofin Income and expenditu has been analysed in the accounts using naturdl dassificatlon. After reviewing the charity's forecasts and projections and its reseNes, the trustees have reasonable expectation that the charity has adequate resources to continue in operntion for the foreseeable fvture. Upton United Juniors Community Sports (Jub ao is a registered charity and is exempt from UK corporation tax on income from its charitable activities. The charity maintains an unrestricted fund which represents fijnds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arTSe from grants and donations of a general nature, member subscriptions & fee5 and charges for goods and services provided. Restritted funds may be provided to the charity for particular purposes and may only be Spent for the purposes for which they We given. Any balance remaining outstanding on a restricted fund at the end of the year is carried fOard a5 a balance on the fund, unless pemiission has been given by the ftjnder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purpo*s. 2. Restricted funds Openlng balan Closing balan Income Expenditure Trdnsfers FF Grow the Game grant 826 826 826 826 No new grdnts were received in the year Page 11
VPTON UNrrED JUNIORS COMMUNITY SPORTS CLUB C.I.O. NOTES TO THE FINANCIAL sfATEMENTS continued YEAR ENDED 31 JULY 2023 3. Trustee payments, benefits and expenses Other than reimbursement of items purchased on behalf of the charity, there were no payments, remuneration or benefits made to trustees in this or in the previous accounting period. 4. Related party transactions There We no lated party transactions. 5. Independent Examlnatlon of accounts The cost of the independent examination for the year was £625. 6. Land & Buildings A 30 year lease exists between the charity and Wakefield Council, relating to the sports field land at Waggon Lane, Upton. 7. Cafe Income Cafe, bar and vending income arises from the sale of food and drink to club players and supporters. The cafe and bar is not open for business at any other time. or to members of the general public. the trading is thefOre anollary to prlmary charitable purposes and is exempt from tax. 8. Assets Retained for the Charl$ Own Use Frxed Assets: Pavilion aub House Trartor Goal Posts Televisions ProjectorlSITeen (On8 Club) Smart Board Grass Aeratorlslitter Combination Mower Spike Roller Pool Table Vending Machine CCTV Gazebo Benches Defibrilator Triple Fridge/Icemaker Glass Washer machine Page 12