Registered Charity Number: 1176562 Br¢x>mhill Community Trust ANNUAL REPORT AND uNAUDE0 FINANaAL STATEMENTS For the year ended 30 Septernber 2021
8roomhill Community Trust Contents Page Legal and administrative information Trustees. annual report Independent examinerfs report Receipts and payments account Statement of assets and liabilities Notes to the atcounts VAS ComrnunityAtt(wtan
Broomhill Community Trust Legal and administrative inforrnation for the year ended 30 September 2021 Charity number 1176562 Trustee5 Judith Pitchforth Elaine Nunn Katharine Harbord Kathleen Whittaker Dermot Gleeson Chair Treasurer Appointed on 18 March 2021 Principal address 10 Taptonville Road 8roomhill Sheffield SIO 5BR Independent examiner Sarah Lightfoot. FCA DChA Employee of.. VAS Community Accountancy The Circle 33 Rockingham Lane sheffield SI 4FW
Broornhill Community Trust Trustees, annual report For the year ended 30 September 2021 The trustees submit their annual report and the financial statements for the year ended 30 September 2021. Structure Governance & Management Broomhill Community Trust (Bcfi is a community-based CIO Icharity number 11765621 run entirelv by volunteers which was registered in January 2018. It is associated with Broomhill Community Library Limited which was formed in 2014 to provide library facilities in the Broomhill area when restrictions on local authority funding meant the branch was facing closure. The trustees are elected by the membership at the Annual General Meeting. Objects and activities The charity's objects are: The advancement of education for public benefi.t in the district of Broomhill, Sheffield and the surrounding area through the provision of a community lending library and associated services. To further benefit the residents of the area without distinction of sex. sexual orientation, race or of political. religious or other opinions by associating tOEether the said residents and the local authorities. voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the resFdent5. For the benefit of the inhabitant5 of the area of benefit to provide or assist in the provision of facilities for recreation and other leisure time occupation in the interests of social welfare with the object of improving the condttions of life for the inhabitants of the area of benefit in particular but not exclusively by the preservation. promotion, support. assistance and improvement of the gardens at Oriel House. Summary of the main artivities undertaken for the publit benefit The trustees have had regard to the guidance issued by the Charity Commission on public benefit when planning their artivities. BCT was established to progress the development of the library butlding and restoration of it5 heritage garden. The Trust operates to raise funds for this development project through donations. grants and developed revenue streams. The aim is to develop the building and garden into a hub and green space for the benefit of the local community. BCT ha5 continued to progress the development of the library building and the restoration of its heritage gardens. Successful applications for grant funding have been used to ¢omrnission professional services from architects and landscape designers. Detailed design options have been developed in consultation with Bct Members. and library visitors. Member5 and other volunteers have continued to clear the garden areas in preparation for future works. VASC(rnUnityknouht3
Broomhill Community Trust Trustees, annual report - continued For the year ended 30 September 2021 Activities during the year Context The library seThite at Broomhill has been co-delivered by agreement between Sheffield City Council ISCCI and Broomhill Community Library IBCLI Limited since September 2014. The library tontinues to be staffed entsrely by volunteers whilst the building and its garden5 are owned by the local authority. The agreement with SCC Library Service5 operate5 in accordance with a Memorandum of Understanding IMoU}. In January 2018 Broomhill Community Trust IBCTI was established as a Charitable Incorporated Organisation ICIOI. Whilst BCL exists primarily to deliver the existing library service, BCT has operated to progress the development of the library building arbd its gardens towards a future sustainable community hub. Both organisations operate within a single governance structure. Achievements and Current Operating Position Most operation5 and activities of 8Ct were constrained by the precautions taken against Covid. BCT income usually comes from grants and donations_ Whilst the restriction5 on the use of the library building impacted on our fundraising events and activitie5. we were able to run a number of successful events as part of the Broomhill Festival. and Heritage Open Days. We 31so held a used toy sale in the library. during the summer holidays. All of these events helped us to raise just under £l,(KIO, which was £81KI more than the previous year. The Covid pandemic also impacted on Bcf's ability to raise grant funding. a5 funders continued to prioritise grants to help organisations most affected by the pandemic. BCT has no premises or staffing costs. $0 was ineligible for Covid-related government funding. However. BCT was grateful for the legacy from one of our volunteers who sadly died pre pandemic. An interim payment was received during September 2021. Bcf successfully applied for a Ward Pot grant to replace the community noticeboard in the main thoroughfare of Broomhill. The board was erected by two of the volunteers and has proved to be a valuable asset to the lotal community- Yorkshire Gardens Trust kindly awarded us a grant of £l,(MYI towards the cost of the new plants in the driveway garden. Building and Garden Development The rear garden wall repair was completed during the autumn of 2020. We gained permission to place a sign on the pillar at the top of the drive to advertise the Pocket Park. The sign was put up in April and unfortunately came down in July when a vehicle demolished the pillar and low wall on entering the drive. We are awaiting a Satisfactory repair. Plant5 for the Pocket Park arrived during October 2020. when the library was being used more frequently, and volunteer5 guided by our landscape architect5. Urban Wilderness. completed the planting. We decided to delay the official opening until the Broomhill Festival. hoping the restrictions may have been lifted. At the time however. 30 people were allowed to congregate in the open air, 50 we went ahead with the opening. Baroness Bennett of Manor Castle performed the opening ceremony on a lovely sunny day. ably assisted by two of the pupils from Broomhill Infants School Council. VASCtwNnunity Acc(¥JntarKy
Broomhill Community Trust Trustees, annual report - continued For the year ended 30 September 2021 During this year 8CT submitted a pre-planning application to SCC for the development project, and was delighted by the feedback received. The SCC Access Liaison group commented that the plans had been drawn up with access at their heart and not as an add-on. We commissioned a Quantity Surveyor's report to Cost the projert, which will enable us to consider appropriate funding requirements. Taking the plans lo reality will however be a major undertaking and may well significantly affect how the library operates within the volunteer library structure currently in place. Heritage Open Days The ongoing pandemic limited the offer for the Heritage Open days, but a suttessful food event took place and one of the volunteers compiled a vegetarian recipe book, which is currently on sale. Funding The BCT Funding Group is meeting regularly and continues to work towards preparing a funding bid for the next stage of the development. As noted in last yearfs report. we were notified in August 2020 that Bcf has been named as a beneficiary in the will of one of our former friends and volunteers, who had worked at the library for several years. We are very grateful to her. An interim payment of £SO,O(MJ was received during the year. of which the trustees determined to set aside £45.(M)O into a designated fund to support the development project - by providing up front funds and match funding for grant applications. A final payment is due when the estate accounts are finalised - the timing and amount of this is currently unknown. The charity's policy on reserves As at 30 September 2021 BCT had free reserves Igeneral fund cashl of £6,718. The current minimum reserve is £5CKJ. which is in line with the level ol annual commitments. Free reserves were increased this year by £5,0 from the legacy. Lookint to the future Following useful interim discussions with HLF. the Funding group will continue to work on the Project Enquiry to the Heritage Lottery Fund. with a view to applwng for development funding to increase the resilience of the organisation, prior to any capital funding applications. The Building Development Group will work with the architects and other professionals to inform any funding bids. It is hoped that the main fundraising events will take place in the summer. once the restrictions have all been lifted. SCC funding arrangements for all Sheffield Libraries are currently under review and the outcome will inform future plans to develop the library building and garden. Approved by the board of trustees on 21 February 2022 and signed on their behalf by.. judith Pitchforth Chairperson VASC(rnUWACcJThlarr¥
Independent exarninerfs report to the trustees of Broomhill Community Trust l.the Charirf) I report to the trustees on my examination of the accounts of the Charity for the year ended 30 September 2021. Responsibilities and basis ol report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 14515llbl of the Act. Independent examinerfs statement I have completed my exawnination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting record5 were not kept in respect of the Trust as required by sertion 130 of the Act- or the èccounts do not accord with those records. I have no concern5 and have come across rto other matters in connection with the exèmination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Sarah Lightfoot. FCA DChA Employee of.. VAS Community Accountancy The Circle 33 Rockingham Lane Sheffield SI 4FW Date.. 28 Febtuary 2022
Broomhill Community Trust Receipts & payments account For the year ended 30 September 2021 Unrestricted Restritted funds funds Totsl Unrestricted Restricted 2021 funds funds Total 2020 Notes Receipts Grants 1.340 3W 1,340 858 I,&xJ 1.000 333 Donations Legacies Fundraising events 558 333 675 272 947 229 229 Total receipts 51,233 1.912 53.145 562 1.562 Payments Fundraising events Costs Advert15ing and marketing Insurance Professional lee5 Services Grounds maintenance Accountancylindependent examination fee 312 312 251 1.029 1,232 2,013 240 251 3 50 238 517 238 6,792 1,270 527 729 1.182 2.013 6.275 1.270 527 240 420 420 Total payments 4.236 5.077 1.235 8.072 9.307 Net rÈceiptsllpaymentsl 50.392 12.3241 {6731 17.0721 17,7451 Transfers 1861 Net movement after transfer5 50.478 12.4101 48.068 16731 17.0721 17.7451 Cash fund5 brought forward 1.240 7.476 8.716 1.913 14.548 16,461 Cash funds tarried fonAfard 51,718 56.784 1.240 7,476 8.716 VAS ComrnunrtyAuountary
Broomhill Community Trust Statement of assets and liabilities As at 30 September 2021 Genernl DeSiated Funds funds Restricted funds Totsl 2021 Total 2020 Cash assets Cr{ent account 6.718 45,C 56,784 8,716 6.718 45.000 56,784 8.716 Assets retained for the charity's own use Current Current value value 2021 2020 Computer equipment 261 348 Debtors 2021 2020 Legacies due- see trustee report lor further information unknown Liabilities 2021 2020 Independent Examination feel Accountanty fee 540 240 540 240 Approved by ihe board of trustees on 21 February 2022 and signed on their behalf by.. judith Pitchforth Chaiiperson
Broomhill Community Trust Notes to the accounts For the year ended 30 September 2021 l Notes on the preparation ol the )¢tounts Receipt5 knd payments accounts are statements that summarise ihe mo¥emenl of cash into and out tsf the charity during the finantial year. In this context"cash" include5 tash equivalents. for example, bank account5 where tash Can be readily withdrawn to pay for debts as they become due. Unrestricted funds comprise of general fund$ 3nd designated funds. General fund5 are expendable at the discretion of the trustees in furtherance of the objecti¥e5 Of charity- Designated ftsnds comprise lunds which have been Set aside at the discretion of the trustee5 for spetifi£ purposes. The purposes and uses of the designated funds afe Set out in the Thotes to the accounis. Restrirted funds are subiect to specific coThdition5 by donors as to how they may be used. The purposes and uses of the festricted funds are set out in the notes to the accounts. 2 Grants Unre5trirttd Restritted fvnds fvnds Total Unrestricted Restricte 1021 nd funds Total 2020 Sheffield City Councsl Ward Pot Yorkshire Garden5 Trust Freshgate Trust 340 3 RÈstrided lunds Brought FoNfard Recpts Carried Fovard Payments Tran5fÈrs National Lottery Awards for All Sheffield City Council- Pocket Parks IMHCLGI South York5hÉre's Commvnily FoulldatKJn YorkshirÈ Gardens SCC- Ward Pot- Cornrnunity Noticetx)ard Garderb Mernorial plaqe 1861 7.331 59 12.9241 4.407 59 340 272 13121 28 272 3C 4.236 7.476 1.912 5,066 Details of the main resiritted projects can be fourKI in the TrustÈes' annual rert. 4 Designated funds 8rought F¢sTward RecebPts Carried Forward Payments Transler5 Development project 45.IKX) 45.(XJ) 45.L• 45.0ty) Oevelopment projert As noted in the Trustee5' annual report. the trustees have rfetemiined to set aside £45.(• of the legacy recewed towards the building and garden development PToiert. 4 Trustees. remunefation No tru5tee5 received remuneration or out of pocket expense5 during the finantial yeac. S Related P3rtie5 The werÈ no related party tfansact10Th5 to report duri the finantial year. Communryv Aciuufitanty