2023-04-30-accounts - The Teignmouth Players Amateur Dramatic Society

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Teignmouth Teignmouth Players Amateur Dramatic Society Players The Ice Factory Studio Theatre, Somerset Place, teignmouthplayers.org.uk Teignmouth TQ14 8EN

FACTORY STUDIO THEATRE Somerset Place · Teignmouth · TQ14 8EN

Trustee’s Annual Report for the Period: - 01/05/22 to 30/04/23

Teignmouth Player’s Amateur Dramatic Society. Charity Number: 1176546.

Objectives and Activities

The Teignmouth Players Amateur Dramatic Society (the Society) is a voluntary organisation based at the Ice House (Known as the Ice Factory). The Society holds a 25 year lease of the Ice Factory commencing in 2014. The building currently operates as a studio theatre, rehearsal space, bar and office facilities. It benefits the public by providing access to the performance of drama, music, dance and the visual arts at an affordable cost, that they would otherwise have to travel further afield to find.

Stage performances

Our core activities are the presentation of a season of plays and pantomime, using both the 50 seat Ice Factory Theatre, and the Pavilions Teignmouth, a 218-seat venue in the town. These productions continue to be well supported and we endeavour to present a balanced programme with as much variety as possible. Whilst we focus on shows which will attract good audiences as we have limited resources to produce plays with less audience appeal the small size of our venue does allow for us to be more experimental in some of our productions and offer a much broader programme than larger theatres who have a higher cost base. The annual season runs from May each year.

Covid continued to significantly impact our ability to stage productions in 2022/23. However, we produced four well received productions this year, two at the Pavillions Teignmouth and two at the Ice Factory Theatre.

We have seen our member and volunteer numbers decline so we are making every effort to increase these numbers.

Financial Review

See separate annual report submitted

Tel: 01626 778991 Web: www.teignmouthplayers.com

mail: treasurer@teignmouthplayers.com Charitable Incorporated Organisation No. 1176546

Teignmouth Players Amateur Dramatic Society The Ice Factory Studio Theatre, Somerset Place, Teignmouth TQ14 8EN

Teignmouth Players teignmouthplayers.org.uk

FACTORY STUDIO THEATRE Somerset Place · Teignmouth · TQ14 8EN

Type of governing document

The Society is a Charitable Incorporated Organisation which is governed by a constitution adopted on 5th January 2018. The first charity trustees were appointed on formation of the charity for a term of 3 years. New trustees are appointed as needed in order to work within the Society’s constitution.

The day to day management of the Society is delegated to a committee which is elected by the members. The Committee in turn delegates responsibility for various functions to coordinators who in turn report back to the committee

The committee of elected members normally comprises a chair, a vice-chair, a secretary and a treasurer, with oth-er members. They are elected by the full members of the Society present at the Annual General Meeting, which is open to all paid up members of the Society.

Management

The operational management of the theatre continues to take a large amount of time for a small group of people dedicated to the management, maintenance and operation of the theatre, both for the Society productions and for the use of other groups.

All people involved, give their time freely and voluntarily. The Society could not continue its work without their efforts and we are most grateful to them.

How is the charity constituted? (e.g unincorporated association, CIO)

CIO

Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees

Reference and administrative details. Charity Name Teignmouth Player’s Amateur Dramatic Society Other name the charity uses Teignmouth Players Registered charity number 1176546 Charity’s principal address The Ice Factory Studio Theatre, Somerset Place, Teignmouth, Devon TQ14 8EN

Despina Carr Chairman For and on behalf of the Trustees and Committee of Teignmouth Players Amateur Dramatic Society 22 June 2023

mail: treasurer@teignmouthplayers.com Charitable Incorporated Organisation No. 1176546

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Teignmouth Players Amateur Dramatic Society 1176546
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01 May 2022 30 April 2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership & Subscriptions 1,123 - - 1,123 694
Sponsorship & Festivals - - - 495
Donations, Gift Aid & Interest 1,272 - - 1,272 11,288
Production Income 23,827 - - 23,827 20,360
T.Y.K.E.S - - - -
Theatre/Room Hire 29 - - 29 560
Other Income 976 - - 976 453
Interest - - - -
Bar 631 - - 631 1,471
Sub total (Gross income for
AR) [ 27,859 ] - - 27,859 35,320
A2 Asset and investment sales,
(see table).
Sale of Equipment - - - -
- - - - -
Sub total - - - - -
Total receipts 27,859 - - 27,859 35,320
A3 Payments
Production Costs 26,228 - - 26,228 15,538
Bar Purchases 1,364 - - 1,364 787
T.Y.K.E.S - - - -
Premises 14,354 - - 14,354 14,624
Licenses and PRS 538 - - 538 360
Publicity 1,329 - - 1,329 2,195
Credit Card Charges 386 - - 386 343
Insurance / Noda Membership 1,076 - - 1,076 1,110
Admins Misc Costs 906 - - 906 836
Professional Fees 610 - - 610 100
Misc Other Costs 661 - - 661 186
Sub total [ 47,451 ] - - 47,451 36,078
A4 Asset and investment
purchases, (see table)
Equipment Purchases 3,049 - - 3,049 1,635
- - - -
Sub total [ 3,049 ] - - 3,049 1,635
Total payments 50,500 - - 50,500 37,713
Net of receipts/(payments) - 22,641 - - - 22,641 - 2,393
A5 Transfers between funds - - - - -
A6 Cash funds last year end 134,485 - - 134,485 136,878
Cash funds this year end 111,844 - - 111,844 134,485
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Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds	Petty Cash Current Accounts Details	Unrestricted funds to nearest £ 125 2,306	Restricted funds to nearest £ -	Endowment funds to nearest £ - -

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Bar Account 585
Reserves & Investments
108,828 - -
Total cash funds 111,844 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets Debtors - - -
- - -
Fund to which asset Current value
Details belongs Cost (optional) (optional)
B3 Investment assets - -
- -
Fund to which asset Current value
Details belongs Cost (optional) (optional)
B4 Assets retained for the Fixtures & Fittings Unrestricted 3,935 2,663
charity’s own use Equipment - (Non Production) Unrestricted 811 269
Production Equipment Unrestricted 13,920 4,168
Fund to which liability Amount due When due
Details relates (optional) (optional)
B5 Liabilities Creditors and accruals Unrestricted 350
-
Signed by one or two trustees on behalf Date of
of all the trustees Signature Print Name approval
TR Smith 27/02/2024
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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/

members of TEIGNMOUTH PLAYERS AMATEUR DRAMATIC SOCIETY

On accounts for the Charity no 1176546 period ended 30 April 2023 (if any) Set out on pages Income & Expenditure, Statement of Funds

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period 1 May 2022 to 30 April 2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 27 February 2024 Name: Nichola Ash Relevant professional ATT qualification(s) or body (if any):

Address: 180 Mincinglake Road, Exeter, Devon, EX4 7DS

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER