2022-04-30-accounts

Teignmouth Teignmouth Players Amateur Dramatic Society Players The Ice Factory Studio Theatre, Somerset Place, teignmouthplayers.org.uk Teignmouth TQ14 8EN

FACTORY STUDIO THEATRE Somerset Place · Teignmouth · TQ14 8EN

Trustee’s Annual Report for the Period: - 01/05/21 to 30/04/22

Teignmouth Player’s Amateur Dramatic Society. Charity Number: 1176546.

Objectives and Activities

The Teignmouth Players Amateur Dramatic Society (the Society) is a voluntary organisation based at the Ice House (Known as the Ice Factory). The Society holds a 25 year lease of the Ice Factory commencing in 2014. The building currently operates as a studio theatre, rehearsal space, bar and office facilities. It benefits the public by providing access to the performance of drama, music, dance and the visual arts at an affordable cost, that they would otherwise have to travel further afield to find.

Stage performances

Our core activities are the presentation of a season of plays and pantomime, using both the 50 seat Ice Factory Theatre, and the Pavilions Teignmouth, a 218-seat venue in the town. These productions continue to be well supported and we endeavour to present a balanced programme with as much variety as possible. Whilst we focus on shows which will attract good audiences as we have limited resources to produce plays with less audience appeal the small size of our venue does allow for us to be more experimental in some of our productions and offer a much broader programme than larger theatres who have a higher cost base. The annual season runs from May each year.

Covid continued to significantly impact our ability to stage productions in 2021 and also continues to have an impact in 2022. However, we reopened after a long dark period with Frank’s Final Redemption, a two handed musical play written and directed by the performers and very well received by audiences. We ran this production split across two weeks, which worked very well in terms of getting the word out on the street to boost ticket sales and is a format that we will use again. Our panto for 2021, Peter Pan, performed at Pavilions, was a great success and, despite concerns over whether the public were ready for live theatre, our fears were rapidly dispelled as we played to sell out audiences. The standard of our pantos continues to rise and a number of people favourably compared our production to the professional shows in Torquay, a great accolade! Our first production of 2022 was A Midsummer Night’s Dream performed at the Ice Factory to more public acclaim. The directors of all three shows together with their casts and crews are to be thanked and congratulated on three fabulous productions.

Our 2022/23 year started with A Right Royal Variety Performance which saw a cast of twenty provide song, dance, comedy, magic and dubious movement from Stavros and Son (you had to be there although once seen it can never be forgotten!). This brought new performers to TP from across Teignbridge and it is hoped that they will all become involved in other TP activities going forward. Our next production will be Blackadder ll at Pavilions in August followed by our 2022 panto, Sleeping Beauty, in December, again at Pavilions. We currently don’t have anything booked into Ice Factory for October but if anyone has an idea that they want to place before the committee, please let us know as soon as possible. As panto rehearsals will be well under way by then, we would anticipate that an October production would probably be a two or three hander or perhaps a one man/woman show.

Peter Pan, Dream and ARRVS have all included a good number of new members and thus our membership numbers are holding their own at present. We have lost a few people due to changed priorities post Covid.

Financial Review

See separate annual report submitted

Tel: [phone] Web: www.teignmouthplayers.com mail: [e-mail] Charitable Incorporated Organisation No. 1176546

Teignmouth Teignmouth Players Amateur Dramatic Society Players The Ice Factory Studio Theatre, Somerset Place, teignmouthplayers.org.uk Teignmouth TQ14 8EN

FACTORY STUDIO THEATRE Somerset Place · Teignmouth · TQ14 8EN

Type of governing document

The Society is a Charitable Incorporated Organisation which is governed by a constitution adopted on 5th January 2018. The first charity trustees were appointed on formation of the charity for a term of 3 years. New trustees are appointed as needed in order to work within the Society’s constitution.

The day to day management of the Society is delegated to a committee which is elected by the members. The Committee in turn delegates responsibility for various functions to coordinators who in turn report back to the committee

The committee of elected members normally comprises a chair, a vice-chair, a secretary and a treasurer, with oth-er members. They are elected by the full members of the Society present at the Annual General Meeting, which is open to all paid up members of the Society.

Management

The operational management of the theatre continues to take a large amount of time for a small group of people dedicated to the management, maintenance and operation of the theatre, both for the Society productions and for the use of other groups.

All people involved, give their time freely and voluntarily. The Society could not continue its work without their efforts and we are most grateful to them.

How is the charity constituted? (e.g unincorporated association, CIO)

CIO

Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees

Reference and administrative details. Charity Name Teignmouth Player’s Amateur Dramatic Society Other name the charity uses Teignmouth Players Registered charity number 1176546 Charity’s principal address The Ice Factory Studio Theatre, Somerset Place, Teignmouth, Devon TQ14 8EN

Daniel Saint Chairman For and on behalf of the Trustees and Committee of Teignmouth Players Amateur Dramatic Society 22 June 2022

Tel: [phone] Web: www.teignmouthplayers.com mail: [e-mail] Charitable Incorporated Organisation No. 1176546

Teignmouth Players Amateur Dramatic Society 1176546

Receipts and payments accounts

Period start date Period end date To 01 May 2021 30 April 2022

For the period from

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Membership & Subscriptions 694 - - 694
Sponsorship & Festivals 495 - - 495
Donations, Gift Aid & Interest 11,288 - - 11,288
Production Income 20,360 - - 20,360
T.Y.K.E.S - - -
Theatre/Room Hire 560 - - 560
Other Income 453 - - 453
Interest - - -
Bar 1,471 - - 1,471
35,320 - - 35,320
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
Sale of Equipment - - -
- - - -
Sub total - - - -
Total receipts 35,320 - - 35,320
A3 Payments
Production Costs 15,538 - - 15,538
Bar Purchases 787 - - 787
T.Y.K.E.S - - -
Premises 14,624 - - 14,624
Licenses and PRS 360 - - 360
Publicity 2,195 - - 2,195
Credit Card Charges 343 - - 343
Insurance / Noda Membership 1,110 - - 1,110
Admins Misc Costs 836 - - 836
Professional Fees 100 - - 100
Misc Other Costs 186 - - 186
Sub total [ 36,078 ] - - 36,078
A4 Asset and investment
purchases, (see table)
Equipment Purchases 1,635 - - 1,635
- - - -
Sub total [ 1,635 ] - - 1,635
Total payments 37,713 - - 37,713
Net of receipts/(payments) - 2,393 - - - 2,393
A5 Transfers between funds - - - -
A6 Cash funds last year end 136,878 - - 136,878
Cash funds this year end [ 134,485 ] - - 134,485
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Section B Statement	of assets and liabilities at the end of	of assets and liabilities at the end of	of assets and liabilities at the end of	of assets and liabilities at the end of	the period	the period
				Unrestricted		Restricted
Categories	Details			funds		funds
				to nearest £		to nearest £
B1 Cash funds	Petty Cash Current Accounts Bar Account Reserves & Investments Total cash funds			363 5,649 530 127,943 134,485		- - -
	(agree balances with receipts and payments account(s))		OK		OK
				Unrestricted		Restricted
				funds		funds
B2 Other monetary assets	Details Debtors			to nearest £ 15		to nearest £ -
				-		-
	Details		Fund to which asset belongs		Cost (optional)
B3 Investment assets						- -
	Details		Fund to which asset belongs		Cost (optional)
B4 Assets retained for the	Fixtures & Fittings		Unrestricted			957
charity’s own use	Equipment - (Non Production)		Unrestricted			1,014
	Production Equipment		Unrestricted			12,897
				Fund to which		Amount due
	Details			liability relates		(optional)
B5 Liabilities	Creditors and accruals		Unrestricted			500 -
Signed by one or two trustees on behalf of all the trustees	Signature			Print	Name

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CC16a
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Last year

to the nearest £

55 4,212 117 50 0 275 4,710

420 - 420 5,130

148 166 12,362 105 1,864 60 1,110 632 100 - 224 16,322

200 200 16,522 - 11,812 - 148,690 136,878

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Endowment
funds
to nearest £
-
-
-
-
----- End of picture text -----

----- Start of picture text -----
OK
----- End of picture text -----

Endowment funds to nearest £

----- Start of picture text -----
-
-
Current value
(optional)
-
-
----- End of picture text -----

----- Start of picture text -----
Current value
(optional)
695
460
7,552
When due
(optional)
----- End of picture text -----

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Date of
approval
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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members TEIGNMOUTH PLAYERS AMATEUR DRAMATIC SOCIETY of Charity 1176546 On accounts for the 30 April 2022 no (if period ended any) Set out on pages

Income & Expenditure, Statement of Funds

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period 1 May 2021 to 30 April 2022.

Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention in connection with the statement examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 21 June 2022 Name: Mark Smith

1

IER

October 2018

Relevant FCCA professional qualification(s) or body (if any):

Address: 3 Elizabethan Way, Teignmouth, Devon, TQ14 8GE

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

2

IER

October 2018

Give here brief details of any items that the examiner wishes to disclose .

3

IER

October 2018