The Charity Registration Number is :- 1176531
Our Lady Queen of Martyrs RC School Fund CIO
## Report and Accounts
31 March 2023
**Our Lady Queen of Martyrs RC School Fund CIO**
## **Report and accounts for the year ended 31 March 2023**
## **Contents**
||**Page**||
|---|---|---|
|**Charity information**||1|
|**Trustees' Annual Report**||1|
|**Statement of directors' responsibilities**||7|
|**Independent Accountant's Report**||8|
|**_Funds Statements:-_**|||
|Statement of Financial Activities||7|
|Statement of Financial Activities - Prior Year statement||8|
|Movements in funds||9|
|Revenue Funds||9|
|Fixed Asset funds||9|
|Summary of funds||9|
|**Balance sheet**||10|
|**Notes to the accounts**||11|
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Trustees' Annual Report for the year ended 31 March 2023**
The Trustees present their Report and Accounts for the year ended 31 March 2023.
## **Reference and administrative details**
## _**The charity name.**_
The legal name of the charity is:- Our Lady Queen of Martyrs RC School Fund CIO
The charity is also known by its operating name, Our Lady's School Fund
## _**The charity's areas operation and UK charitable registration.**_
The charity is registered in England & Wales with the Charity Commission in England & Wales (CCEW) with charity number 1176531
## _**Legal structure of the charity**_
The charity is constituted as a Charitable Incorporated Organisation ( a CIO). The governing document of the charity is the written constitution approved by the members and endorsed by the Charity Commission in England & Wales (CCEW) .
The consitution was adopted on incorporation on 4th January 2018 .
There are no restrictions in the governing documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law.
The trustees are all individuals.
## **The principal operating address, telephone number, email and web address of the charity are:-**
Our Lady Queen of Martyrs RC Primary School Hamilton Drive York,
YO24 4JW
Telephone - 01904 806093 Email - schooloffice@olqm.smccat.org.uk Web site - www.olqm.co.uk
## **The following persons served as Trustees during the year ended 31 March 2023 :-**
||**Date of appointment**|**Date of resignation**|
|---|---|---|
|||**during or after the year**|
|Peter Brown|||
|Stephen Tighe|||
|Gareth Walker||06/01/2023|
|Eleanor Fletcher|30/11/2022||
|David Collins||12/02/2023|
|Rev Antony Edward Lester||13/07/2023|
|Canon Michael Loughlin|20/12/2022||
|Mrs Emma Barrs|||
|Rev John Bane||20/12/2022|
|Katherine Patricia Bailie|||
|Judith Horner||25/07/2023|
|Greg McGee|||
1
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Trustees' Annual Report for the year ended 31 March 2023**
## **The Trustees in office on the date the report was approved were:-**
All of the persons listed above, except for Rev John Bane, Gareth Walker, Rev Antony Lester, David Collins and Judith Horner were trustees in office at the date the accounts were approved.
The trustees are ex officio and remain in office so long as they remain as Governors of the school or until they resign as trustees, except for Katherine Patricia Bailie and Judith Horner who are representative trustees.
All the trustees are also members of the charity.
## **Objects and activities of the charity**
## _**The purposes of the charity as set out in its governing document.**_
The objects of the fund shall be to advance the education of the pupils of Our Lady Queen of Martyrs RC Primary School by providing or assisting the provision of educational, recreational and other charitable facilities in augmentation of such facilities financed by the Local Authority. In furtherance of this object but not further or otherwise, the fund may undertake activities which promote the charitable work of the school and further the education and advancement in life of the pupils..
## _**The main activities undertaken in relation to those purposes during the year.**_
Donations have been received from individuals during the year and used to support families during the Covid pandemic, and to subsidise school trips and activities to enable the participation of all pupils.
## _**The main activities undertaken during the year to further the charity's purpose for the public benefit.**_
Donations have been collected from individuals and distributed to families known by the school to be in need of assistance.
The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.
## _**The short term and longer term aims and objectives.**_
The Charity aims to continue with its current activities for fulfilling its charitable objectives and also to seek new ways to promote the charitable work of the school and further the education and advancement in life of the pupils.
## _**How the activities undertaken during the year contributed to the achievement of the aims and objectives.**_
The Charity's activities have contributed to achievement of the aims and objectives by providing funds for families of pupils in school suffering hardship as a result of the Covid pandemic, and by contributing to the cost of trips and activities for all pupils, thereby ensuring the full participation of the pupils in school life.
2
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Trustees' Annual Report for the year ended 31 March 2023**
## **The main achievements and performance of the charity during the year.**
During the year the Charity supported the school’s children by distributing funds to those families suffering hardship.
## _**Fundraising activities during the year.**_
The charity relies on donations and grant aid from the donors identified in the accounts, whose support is valued.
There have been no other fundraising activities.
## _**The difference the charity's performance during the year has made to the beneficiaries of the charity.**_
The Charity's performance has enabled the school's pupils to take full part in the life of the school by supporting their families during the Covid pandemic.
## _**The degree to which the achievements and performance during the year have benefited wider society.**_
Wider society has benefited from the support given tothose families suffering hardship..
## **Structure, governance and management of the charity**
## _**The methods used to recruit and appoint new charity trustees.**_
Governors of the school are recruited through advertising at Church, word of mouth, or by approaching the local authority who may be able to help with identifying people with specific skills, or to meet the charity's specific requirements. All Governors of the school are ex officio trustees of the charity. In addition, one trustee is a parent representative and one trustee is a staff representative.
In addition, a number of trustees nominated by parents or members of staff of the school.
## _**The policies and procedures for the induction and training of trustees.**_
New trustees are provided with an induction pack and have access to formal training provided by the Local Authority, by the RC Diocese and by St Margaret Clitherow Catholic Academy Trust or by St Nicholas Postage Academy Trust. It is intended for the future to implement formal in house training in relation to charity matters.
3
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Trustees' Annual Report for the year ended 31 March 2023**
## **Financial review**
## _**The charity's financial position at the end of the year ended 31 March 2023**_
The financial position of the charity at 31 March 2023 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:-
|Restricted Fixed Asset funds
Restricted Revenue Funds
**Total Funds**
**Net (expenditure)/income**
Unrestricted Revenue Funds available for the
general purposes of the charity|**2023**
**£**
(6,233)
10,346
400
1,711
**12,457**|**2021**
**£**
5,968|
|---|---|---|
|||13,870
800
4,020|
|||**18,690**|
## _**Financial review of the position at the reporting date, 31 March 2023 .**_
The trustees consider the financial performance by the charity during the year to have been satisfactory.
## _**Policies on reserves.**_
The total reserves of the charity stand at £12,457 at 31st March 2023 (2022 - £18,690), of which £10,346 (2022 - £13,870) were free unrestricted reserves and £2,011 (2022 - £4,820) were restricted reserves.
The trustees would normally aspire to hold a level of reserves to equate to six months unrestricted expenditure, which would amount to £3,771 unrestricted expenditure . This would represent a surplus compared to the actual level of unrestricted reserves of £6,575
The Trustees have determined to retain unrestricted fundsat a higher level than normal due to the uncertain times we face in the period following COVID-19, and also bearing in mind anticipated spending activities during the course of the year to 31st March 2024
These include a considerable sum allocated to support recipients of pupil premium and low income families with residential trips . We are also allocating money for panto and young voices.
We are continuing refurbishing the school library and will be using funds to support this.
## _**Availability and adequacy of assets of each of the funds**_
The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.
The charity does not anticipate a negative impact on its activities as a result of COVID 19 . After the year end, the charity received donations from several sources and was able to fund the the school to enable it to continue to support families in need with no additional expenditure being incurred by the charity,
4
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Trustees' Annual Report for the year ended 31 March 2023**
## **Statement of Trustees' Responsibilities**
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2008. Notwithstanding the explicit requirement in the extant statutory regulations,the Charities (Accounts and Reports) Regulations 2008, to prepare the financial statements in accordance with the SORP 2005, in view of the fact that the SORP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requiring them to follow current best practice and prepare the accounts according to the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities, Edition Number 2,effective from 1st January 2019, (The SORP), .
In particular, charity law requires the Trustees, if they prepare accounts on an accruals basis, to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Trustees are required to :-
- to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
- select suitable accounting policies and apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
The law requires that the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year.
The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are also responsible for the contents of the Trustees' report, and the statutory responsibility of the Independent Examiner in relation to the Trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.
This report was approved by the board of trustees on 28 December 2023.
Stephen Tighe Trustee
5
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Report of the Independent Accountant to the Trustees of the charity on the accounts for the year ended 31 March 2023**
## **Respective responsibilities of the directors and the accountant**
As described on page 5, you, the charity's Trustees are responsible for the preparation of the accounts.
The Trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the Governing Document for the conducting of an audit. The Trustees also consider the charity to be exempt from the requirement to be subject to Independent Examination.
Our responsibility is to prepare accounts upon the basis of the information supplied to us, without conducting any formal scrutiny.
## **No statement of opinion**
We have not carried out any audit procedures and have relied upon information supplied to us by the Trustees, and the information supplied by the Trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently we do not express an audit or other assurance opinion on the view given by the accounts.
## **Signed:-**
## **Peter Brown FCCA, DChA**
Charterered Certified Accountant
Acomb Grange Grange Lane York YO23 3QZ
This report was signed on 28 December 2023
6
## **Our Lady Queen of Martyrs RC School Fund CIO - Statement of Financial Activities for the year ended 31 March 2023**
## _**Statement of Financial Activities for the year ended 31 March 2023**_
|**Income from:**
Donations & Legacies
A1
Charitable activities
A2
Other charitable activities
A3
Investments
A4
**Total income**
**A**
**Expenditure on:**
Charitable activities
B2
**Total expenditure**
**B**
**Net (expenditure)/income for the year**
**Net income after transfers**
**A-B-C**
**Reconciliation of funds:-**
**E**
**Total funds brought forward**
**Total funds carried forward**
**SORP**
**Ref**
**Net movement in funds**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
2,622
171
823
2|**Current year**
**Restricted**
**Funds**
**2023**
**£**
3,774
177
-
-|**Current year**
**Total Funds**
**2023**
**£**
**6,396**
**348**
**823**
**2**
**7,569**
**13,802**
**13,802**
**(6,233)**
**(6,233)**
**(6,233)**
**17,890**
**11,657**|**Prior Year**
**Total Funds**
**2022**
**£**
**7,631**
2,732
**966**
**1**|
|---|---|---|---|---|
||**3,618**|**3,951**||**11,330**|
||7,542|6,260||**5,362**|
||**7,542**|**6,260**||**5,362**|
||||||
||**(3,924)**|**(2,309)**||**5,968**|
||**(3,924)**|**(2,309)**||**5,968**|
||**(3,924)**
13,870|**(2,309)**
4,020||**5,968**
**14,735**|
||**9,946**|**1,711**||**20,703**|
The 'SORP Ref' indicated above is the classification of income set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.
A separate Statement of Total Recognised Gains and Losses is not required as this statement includes all recognised gains and losses.
All activities derive from continuing operations
7
## **Our Lady Queen of Martyrs RC School Fund CIO - Statement of Financial Activities for the year ended 31 March 2023**
## **Our Lady Queen of Martyrs RC School Fund CIO**
## _**Last year's SOFA - Analysis required by 4.2 of the SORP**_
|**Income from:**
Donations & Legacies
A1
Charitable activities
A2
Other trading activities
A3
Investments
A4
**Total income**
**A**
**Expenditure on:**
Charitable activities
B2
**Total expenditure**
**B**
**Net expenditure for the year**
**Net income after transfers**
**A-B-C**
**Reconciliation of funds:-**
**Total funds brought forward**
**Total funds carried forward**
**SORP**
**Ref**
**Net movement in funds**|**Prior Year**
**Unrestricted**
**Funds**
**2022**
**£**
6,451
423
1,591
3|**Prior Year**
**Restricted**
**Funds**
**2022**
**£**
7,383
293
-
-|**Prior Year**
**Total Funds**
**2022**
**£**
**13,834**
**716**
**1,591**
**3**|
|---|---|---|---|
||**8,468**|**7,676**|**16,144**|
||1,466|16,691|**18,157**|
||**1,466**|**16,691**|**18,157**|
|||||
||**7,002**|**(9,015)**|**(2,013)**|
||**7,002**|**(9,015)**|**(2,013)**|
||**7,002**
13,752|**(9,015)**
983|**(2,013)**
**14,735**|
||**20,754**|**(8,032)**|**12,722**|
All activities derive from continuing operations
## **The notes on pages 11 to 21 form an integral part of these accounts**
8
## **Our Lady Queen of Martyrs RC School Fund CIO - Statement of Financial Activities for the year ended 31 March 2023**
## **Our Lady Queen of Martyrs RC School Fund CIO - Resources available for Charity use:-**
|Funds generated in the year as detailed in the SOFA
Resources applied on functional fixed assets
**Net resources available to fund charitable activities**|**2023**
**£**
(6,233)
-
**(6,233)**|**2022**
**£**
5,968
(1,600)|
|---|---|---|
|||**4,368**|
## **Movements in revenue and capital funds for the year ended 31 March 2023**
## **Revenue accumulated funds**
|Accumulated funds brought forward
Recognised gains and losses before transfers
**Closing revenue funds**
**Fixed asset funds**
At 1 April
Transfer (to)/from revenue funds
**At 31 March**
Transfer to/from fixed asset funds
Transfer to/from restricted funds|**Unrestricted**
**Funds**
**2023**
**£**
13,870
(3,924)|**Restricted**
**Funds**
**2023**
**£**
4,020
(2,309)|**Total**
**Funds**
**2023**
**£**
17,890
(6,233)
**11,657**
400
**12,057**
**Total**
**Funds**
**2023**
**£**
800
(400)
**400**|**Last year**
**Total Funds**
**2022**
**£**
11,522
5,968|
|---|---|---|---|---|
||**9,946**
400
-|**1,711**
(400)
400||**17,490**
400|
||**10,346**|**1,711**||**17,890**|
||**Designated**
**Funds**
**2023**
**£**
-
-|**Restricted**
**Funds**
**2023**
**£**
800
(400)||**Last year**
**Total Funds**
**2022**
**£**
1,200
(400)|
||**-**|**400**||**800**|
The purposes of the transfers to fixed asset funds are described in Note 0 to the accounts and under the accounting policy 'Accounting for capital grants and fixed asset funds'.
## **Summary of funds**
||||||
|---|---|---|---|---|
|**Summary of funds**
Revenue accumulated funds
Fixed asset funds
**Total funds**|**Unrestricted**
**Restricted**
**and**
**Funds**
**Designated funds**
**2023**
**2023**
**£**
**£**
10,346
1,711
-
400
**10,346**
**2,111**||**Total**
**Funds**
**2023**
**£**
**12,057**
**400**
**12,457**|**Last Year**
**Total Funds**
**2022**
**£**
17,890
800|
||**10,346**|**2,111**||**18,690**|
**The notes on pages 11 to 21 form an integral part of these accounts**
9
## **Our Lady Queen of Martyrs RC School Fund CIO - Balance Sheet as at 31 March 2023**
|**Notes SORP**
**Ref**
**2023**
**£**
**Fixed assets**
A
Tangible assets
9
A2
400
**Current assets**
**B**
Debtors
10
**B2**
111
-
Cash at bank and in hand
**B4**
11,946
17,890
**Total current assets**
12,057
17,890
**Net current assets**
12,057
12,457
**The total net assets of the charity**
**12,457**
**Restricted funds**
Restricted Revenue Funds
14
D2
1,711
Restricted Fixed Asset Funds
14
D2
400
**Unrestricted Funds**
Unrestricted Revenue Funds
14
D3
10,346
**Total charity funds**
**12,457**
**_Total assets_**
**The total net assets of the charity are funded by the funds of the charity, as follows:-**|-
17,890|**2022**
**£**
800
17,890|
|---|---|---|
|||17,890|
|||**18,690**|
|||4,020
800
13,870|
|||**18,690**|
The 'SORP Ref' indicated above is the classification of Balance Sheet items as set out in the formal SORP documents. As required by paragraph 4.60 of the SORP, the brought forward and carried forward funds above have been agreed to the SOFA..
The Trustees acknowledge their responsibilities for complying with the requirements of charity legislation with respect to accounting records and the preparation of accounts.
The charity is exempt from the requirements to have an Independent Examination.
The Trustees are satisfied that, although the charity is not registered under the Companies Acts, if it were so registered, it would be eligible to prepare accounts in accordance with the provisions in Part 15 of the Companies Act 2006. applicable to companies subject to the small companies regime.
Stephen Tighe Trustee Approved by the board of trustees on 28 December 2023
**The notes on pages 11 to 21 form an integral part of these accounts**
10
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Notes to the Accounts for the year ended 31 March 2023**
## **1 Accounting policies**
## _**Policies relating to the production of the accounts.**_
## **Basis of preparation and accounting convention**
The accounts have been prepared on the accruals basis, under the historical cost convention, and in accordance with the Financial Reporting Standard 102, (effective 1st January 2016) and 'FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities, Edition Number 2,effective from 1st January 2019, (The SORP), published by the Charity Commission in England & Wales (CCEW) , and in accordance with all applicable law in the charity's jurisdiction of registration, except that the charity has prepared the financial statements in accordance with the FRS 102 SORP (Statement of Recommended Practice for Accounting and Reporting by Charities, Edition Number 2,effective from 1st January 2019, (The SORP), in preference to the previous SORP, the SORP 2005, which has been withdrawn, notwithstanding the fact that the extant statutory regulations, the Charities (Accounts and Reports) Regulations 2008 refer explicitly to the SORP 2005. This has been done to accord with current best practice.
## **Risks and future assumptions**
The charity is a public benefit entity providing facilities and resources to a primary school in the City Of York Local Authority area..
## _**Policies relating to categories of income and income recognition.**_
## **Nature of income**
Gross income represents the value of goods provided to customers and work carried out in respect of services provided to customers and income donated to the charity.
## **Categories of Income**
Income is categorised as income from exchange transactions (contract income) and income from non-exchange transactions (gifts), investment income and other income.
**Income from exchange transactions** is received by the charity for goods or services supplied under contract or where entitlement is subject to fulfilling performance related conditions. The income the charity receives is approximately equal in value to the goods or services supplied by the charity to the purchaser.
**Income from a non-exchange transaction** is where the charity receives value from the donor without providing equal value in exchange, and includes donations of money, goods and services freely given without giving equal value in exchange.
## **Income recognition**
Income, whether from exchange or non exchange transactions, is recognised in the statement of financial activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity’s assets or a reduction in its liabilities and only when the charity has legal entitlement, the income is probable and can be measured reliably.
Income subject to terms and conditions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met.
All income is accounted for gross, before deducting any related fees or costs.
11
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Notes to the Accounts for the year ended 31 March 2023**
## **Donated goods, facilities and services**
**Donated services and facilities** are included in the accounts on the basis of the value of the gift to the charity.
All donated services and facilities are recognised as donation income when received,(provided the value of the gift can be measured reliably) and recognised as an expense with an equivalent value.
## _**Policies relating to expenditure on goods and services provided to the charity.**_
## **Recognition of liabilities and expenditure**
A liability, and the related expenditure, is recognised when a legal or constructive obligation exists as a result of a past event, and when it is more likely than not that a transfer of economic benefits will be required in settlement, and when the amount of the obligation can be measured or reliably estimated..
Liabilities arising from future funding commitments and constructive obligations, including performance related grants, where the timing or the amount of the future expenditure required to settle the obligation are uncertain, give rise to a provision in the accounts, which is reviewed at the accounting year end. The provision is increased to reflect any increases in liabilities, and is decreased by the utilisation of any provision within the period, and reversed if any provision is no longer required. These movements are charged or credited to the respective funds and activities to which the provision relates.
## **Allocating costs to activities**
Direct costs that are specifically related to an activity are allocated to that activity. Shared direct costs and support costs are apportioned between activities.
The basis for apportionment, which is consistently applied, and proportionate to the circumstances, is :-
**Non specific support costs** - on the basis of the usage of resources, in terms of time taken, capacity used, request made or other measures
## **Volunteers**
In accordance with the SORP, and in recognition of the difficulties in placing a monetary value on the contribution from volunteers, the contribution of volunteers is not included within the income of the charity. However, the trustees value the significant contribution made to the activities of the charity by unpaid volunteers and this is described more fully in Note6.
## _**Policies relating to assets, liabilities and provisions and other matters.**_
## **Debtors**
Debtors are measured at their recoverable amounts at the balance sheet date.
## **Creditors and provisions**
Creditors are recognised at the contractual value in punds sterling at the time a contractual liability arises, on an accruals basis.
## **Financial instruments including cash and bank balances**
Cash held by the charity is included at the amount actually held and counted at the year end. Bank balances, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements.
12
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Notes to the Accounts for the year ended 31 March 2023**
## **Fund Accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal or as implied by law. Restricted balances amounting to £3,125 were transferred from the previously unincorporated charity.
## **2 Liability to taxation**
The Trustees consider that the charity satisfies the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity, and is therefore included in the relevant costs in the Statement of Financial Activities.
## **3 Winding up or dissolution of the charity**
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
## **4 Significance of financial instruments to the charity's position**
There are no financial instruments which are significant in relation to the charity's financial position.
## **5 Donated goods, services and facilities**
An amount to settle the accountancy fees were donated by Peter Brown FCCA, FCIE, DCHA, a trustee of the charity. The charity is exempt from the requirement of an Independent Examination, by virtue of the level of its income, and no Independent Examination has been carried out.
## **6 The contribution of volunteers**
The charity depends on the support of its volunteers, which is much appreciated. The arrangements with volunteers are difficult to value precisely in monetary terms and have not been recognised in the Statement of Financial Activities. The volunteers and the charity accept and agree that no contract of employment is created by these arrangements.
## **7 Remuneration and payments to Trustees and persons connected with them**
No trustees or persons connected with them received any remuneration from the charity, or any related entity, except that certain trustees are members of the teaching staff of Our Lady Queen of Martyrs RC Primary School, which the charity is set up to support. In addition, expenses were reimbursed as detailed below.
## **8 Expense payments to Trustees and persons connected with them**
|**_Expenses payable to trustees or connected persons_**
J Horner - reimbursement of minor expenses incurred
**Total expenses paid**|**2023**
**£**
30|**2022**
**£**
-|
|---|---|---|
||30|-|
13
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Notes to the Accounts for the year ended 31 March 2023**
> **9 Fixed Assets -plant and equipment**
|**Cost**
Ipads
**At 31st March**
**Depreciation**
Brought Forward at 1st April
Charged in year
**At 31st March**
**Net book Value**
**At 31st March**
**Debtors**
Other debtors||**2023**
**2022**
**£**
**£**
1,600
1,600|**2023**
**2022**
**£**
**£**
1,600
1,600|
|---|---|---|---|
|||**1,600**
**1,600**||
|||800
400
400
400||
|||**1,200**
**800**||
|||||
|||**400**
**1,200**||
|||**2023**
**£**
111|**2022**
**£**
-|
## **10 Debtors**
Several of the donations shown in these accounts are capable of being eligible for a Gift Aid refund from HMRC, but at the time of finalisation of these accounts, the relevant supporting paperwork had not been supplied to the Trustees. Accordingly, no debtor for any such refunds has been provided in these accounts. As the sums involved could exceed £1,700, the Trustees are actively chasing up the relevant paperwork.
## **11 Income and Expenditure account summary**
|**Income and Expenditure account summary**
**At 1 April 2022**
Deficit for the year
**At 31 March 2023**|**2023**
**£**
10,525
(6,233)|**2022**
**£**
12,538
(2,013)|
|---|---|---|
||**4,292**|**10,525**|
## **12 No related party transactions**
Other than the gift of accountancy services by a trustee as described elsewhere in these accounts, there were no transactions with related parties or any persons connected with them.
14
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Notes to the Accounts for the year ended 31 March 2023**
## **13 Particulars of how particular funds are represented by assets and liabilities**
|**At 31 March 2023**
Tangible Fixed Assets
Current Assets
**At 1 April 2022**
Tangible Fixed Assets
Current Assets
Current Liabilities|**Unrestricted**
**funds**
**£**
-
7,637|**Designated**
**Restricted**
**funds**
**funds**
**£**
**£**
-
800
4,420|**Total**
**Funds**
**£**
**800**
**12,057**|
|---|---|---|---|
||**7,637**|**-**
**5,220**|**12,857**|
||**Unrestricted**
**funds**
**£**
-
17,890
(1,600)|**Designated**
**Restricted**
**funds**
**funds**
**£**
**£**
-
1,200
-
1,704
-
-|**Total**
**Funds**
**£**
**1,200**
**17,890**
**-**|
||**16,290**|**-**
**2,904**|**19,090**|
## **14 Change in total funds over the year as shown in Note 13 , analysed by individual funds**
|**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
**Total unrestricted and designated funds**
**_Restricted funds:-_**
Michael Shaw Memorial Fund
CAFOD
Sundry Charitable collections
Mission Together
World Book Day
Covid Collections fund
Lenten Collections Fund
Restricted Fixed Asset Funds
Trips, Excursions and Residential Visits Fund
Swimming Fund
Children in Need
Snack Funds
**Total restricted funds**
**Total charity funds**|**£**
13,870
**Balances**
**Brought**
**Forward at**
**01/04/22**|**£**
**£**
(3,924)
400
**Transfers**
**between**
**funds in 2023**
**Movement in**
**funds in 2023**|**£**
**10,346**
**Funds carried**
**forward to**
**2024**|
|---|---|---|---|
||**13,870**|**(3,924)**
**400**|**10,346**|
||461
2,051
449
-
106
4
28
800
442
105
-
374|(461)
-
(2,234)
-
209
-
-
-
-
-
-
-
-
-
-
(400)
177
-
-
-
-
-
-
-|**-**
**(183)**
**658**
**-**
**106**
**4**
**28**
**400**
**619**
**105**
**-**
**374**|
||**4,820**|**(2,309)**
**(400)**|**2,111**|
|||||
||**18,690**|**(6,233)**
**-**|**12,457**|
The transfers from unrestricted revenue funds to restricted revenue funds represent the excess of expenditure on the restricted purposes and restores the funds to nil. Restricted fixed asset funds represent the funding of fixed assets by restricted donations.
15
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Notes to the Accounts for the year ended 31 March 2023**
**Analysis of movements in funds over the year as shown in Note 14**
|**_Unrestricted and designated funds:-_**
Unrestricted Revenue Funds
**_Restricted funds:-_**
CAFOD
Michael Shaw Memorial Fund
Sundry Charitable collections
Mission Together
Covid Collections fund
Trips, Excursions and Residential Visits Fund
Children in Need|**Income**
**2023**
**£**
3,618
161
-
396
756
2,000
177
461|**Other**
**Expenditure**
**Gains &**
**Losses**
**2023**
**2023**
**£**
**£**
(7,542)
-
(2,395)
-
(461)
-
(187)
-
(756)
-
(2,000)
-
-
-
(461)
-|**Movement**
**in funds**
**2023**
**£**
**(3,924)**
**(2,234)**
**(461)**
**209**
**-**
**-**
**177**
**-**|
|---|---|---|---|
||**7,569**|**(13,802)**
**-**|**(6,233)**|
## **The purposes for which the funds as detailed in note 14 are held by the charity are:-**
## _**Unrestricted and designated funds:-**_
Unrestricted Revenue Funds
These funds are held for the meeting the objectives of the charity, and to provide reserves for future activities, and , subject to charity legislation, are free from all restrictions on their use.
## _**Restricted funds:-**_
Michael Shaw Memorial Fund
CAFOD
Children in Need
Covid Collection funds
Sundry charitable collections
Residential courses fund
This was a fund to promote reading skills amongst pupils of the school.
These funds were collected to donate to CAFOD.
These funds funds were raised to contribute to the cost of swimming lessons for year 5.
These funds were raised to assist families if pupils at the school during the Covid pandemic.
These funds were donated to pass on to other charities
These funds were for pupils going on residential visits .
## **Ultimate controlling party**
The charity is under the control of its legal members. The members of the charity have no liability for the debts of the charity.
16
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015**
## _**This analysis is classsified by conventional nominal descriptions and not by activity.**_
## **15 Donations and Legacies**
|||**Current year**|**Current year**|**Current year**|**Prior Year**|
|---|---|---|---|---|---|
|||**Unrestricted**|**Restricted**|**Total Funds**|**Total Funds**|
|||**Funds**|**Funds**|||
|||**2023**|**2023**|**2023**|**2022**|
|||**£**|**£**|**£**|**£**|
|**Donations and gifts from individuals**||||||
|Small donations individually less than £1000||2,222|187|**2,409**|2,367|
|**Total donations and gifts from individuals**||**2,222**|**187**|**2,409**|**2,367**|
|**Prior year analysis:-**All the prior year funds were unrestricted except|||for £212 donated for restricted||purposes.|
|**Revenue grants and donations from non public bodies**||||||
|SVP at Our Lady's RC Parish||-|2,000|**2,000**|2,000|
|**Total private sector revenue grants**||**-**|**2,000**|**2,000**|**2,000**|
|**Prior year analysis:-**All prior year items were restricted||||||
|**Donated goods and services**||||||
|Accountancy fees donated by Peter Brown FCCA,
DCHA, a trustee of the charity||400|-|**400**|400|
|**Total donated goods and services**||**400**|**-**|**400**|**400**|
|**Prior year analysis:-**All prior year items were unrestricted||||||
|**Charitable collections**||||||
|Mission Together - Advent Collection||-|756|**756**|-|
|Sundry Charitable collections||-|209|**209**|813|
|Children in Need||-|461|**461**|-|
|CAFOD||-|161|**161**|2,051|
|**Total Charitable collections**||**-**|**1,587**|**1,587**|**2,864**|
|**Prior year analysis:-**All prior year items were unrestricted||||||
|**Total Donations and Legacies**|**A1**|**2,622**|**3,774**|**6,396**|**7,631**|
**Prior year analysis:-** Of the total of £7.631, an amount of £5,076 was restricted.
17
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015**
## **16 Income from charitable activities**
|Young Voices T Shirts & Tickets
**Total Income from charitable activities**
Summer Dresses, uniforms and Jumper Day
Income from trips and residential visits|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
-
171
-|**Current year**
**Restricted**
**Funds**
**2023**
**£**
177
-
-
**177**|**Current year**
**Total Funds**
**2023**
**£**
**177**
171
-
**348**|**Prior Year**
**Total Funds**
**2022**
**£**
442
485
1,805|
|---|---|---|---|---|
||**171**|||**2,732**|
**Prior year analysis:-** All prior year items were unrestricted
## **17 Income from other charitable activities**
|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
823
**Total from other activities**
**A3**
**823**
**Prior year analysis:-**All prior year items were unrestricted
**Investment income**
**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
Bank Interest Receivable
2
**Total investment income**
**A4**
**2**
School Lottery|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
823|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
**-**
**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
**-**|**Current year**
**Total Funds**
**2023**
**£**
**823**
**823**
**Current year**
**Total Funds**
**2023**
**£**
**2**
**2**|**Prior Year**
**Total Funds**
**2022**
**£**
966|
|---|---|---|---|---|
|||||**966**|
|||||**Prior Year**
**Total Funds**
**2022**
**£**
1|
|||||**1**|
## **18 Investment income**
**Prior year analysis:-** All prior year items were unrestricted
18
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015**
## **19 Expenditure on charitable activities - Direct spending**
|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
14
90
100
1,647
Swimming
105
2,139
Uniforms
-
Library Project,Books and PE Bags
1,825
Sports Clubs and Out of Hours Clubs
45
Food Bank Supplies
-
Sundries
193
**Total direct spending**
**B2a**
**6,158**
Trips and visits
Staff Support
Young Voices
Marketing
General Charity supplies and resources|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
14
90
100
1,647
105
2,139
-
1,825
45
-
193|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
-
187
-
-
-
-
461
-
-
-
**648**|**Current year**
**Total Funds**
**2023**
**£**
**14**
**90**
**287**
**1,647**
**105**
**2,139**
**-**
**2,286**
45
**-**
**193**
**6,806**|**Prior Year**
**Total Funds**
**2022**
**£**
-
150
1,354
-
-
346
352
-
-
1,996
-|
|---|---|---|---|---|
|||||**4,198**|
**Prior year analysis:-** Of the total of £4,198, an amount of £1,996 was restricted.
## **20 Expenditure on charitable activities- Grant funding of activities**
|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
HCPT - Mini Enterprise
-
Children in Need
7
Mission Together
-
CAFOD
-
**7**
Out of Hours Club - Children in Need
-
566
-
**Total grantmaking costs**
**B2c**
**573**
**_Donations made to Our Lady Queen of Martyrs Primary_**
**_School to fund:-_**
Charity payments
Grants to individuals or to support individuals|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
-
7
-
-|**Current year**
**Restricted**
**Funds**
**2023**
**£**
-
461
756
2,395
**3,612**
-
2,000
-|**Current year**
**Total Funds**
**2023**
**£**
**-**
**468**
**756**
**2,395**
**3,619**
**-**
**2,566**
**-**|**Prior Year**
**Total Funds**
**2022**
**£**
-
-
-
-|
|---|---|---|---|---|
|||||**-**
-
-
364|
|||**5,612**|**6,185**|**364**|
**Prior year analysis:-** All prior year items were restricted
_**Administrative overheads**_
Licences & Permits 11
**11**
- -
19
## **Our Lady Queen of Martyrs RC School Fund CIO**
## **Detailed analysis of income and expenditure for the year ended 31 March 2023 as required by the SORP 2015**
|**_Professional fees paid to advisors other than the auditor or examiner_**
400
-
**_Financial costs_**
400
-
**Total support costs**
**811**
**-**
Accountancy fees other than examination or
audit fees
Depreciation & Amortisation in total for the
period|**400**
**400**
**811**|400
400|
|---|---|---|
|||**800**|
The above costs were paid for by a trustee of the charity. The prior year total of £400 was unrestricted.
The basis of allocation of costs between activities is described under accounting policies
## **21 Total Charitable expenditure**
|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
Total direct spending
**B2a**
6,158
Total grantmaking costs
**B2c**
573
Total support costs
**B2d**
811
**Total charitable expenditure**
**B2**
**7,542**|**Current year**
**Unrestricted**
**Funds**
**2023**
**£**
Total direct spending
**B2a**
6,158
Total grantmaking costs
**B2c**
573
Total support costs
**B2d**
811
**Total charitable expenditure**
**B2**
**7,542**|**Current year**
**Current year**
**Prior Year**
**Restricted**
**Funds**
**Total Funds**
**Total Funds**
**2023**
**2023**
**2022**
**£**
**£**
**£**
648
**6,806**
4,198
5,612
**6,185**
364
-
**811**
800|
|---|---|---|
||**7,542**|**6,260**
**13,802**
**5,362**|
**Prior year analysis:-** Of the total of £5,362 an amount of £2,760 was restricted.
20