Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2024 To 31 March 2025
Section A Reference and administration details
Charity name Cylch Meithrin Pontllanfraith Other names charity is known by Registered charity number (if any) 1176511 Charity's principal address Cylch Meithrin Pontllanfraith Bryn Pavilion, Bryn Lane Pontllanfraith, Blackwood Postcode NP12 2PG
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jodie Lewer and Stacey Cooper |
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| Stacey Cooper | Treasurer/Truste e/ Chair |
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| Rhiannon Price |
Treasurer/Truste e |
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| Jodie Lewer | Trustee | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
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Name Dates acted if not for whole year N/A
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Georgina Clifford, Stacey Cooper, Jodie Lewer
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods Trustees are appointed or reappointed annually at the (eg. appointed by, elected by) Annual general meeting in July.
Additional governance issues (Optional information)
You may choose to include There is a child protection policy in place. Criminal additional information, where Record Bureau checks are carried out prior to relevant, about: commencement of employment. These checks are carried • policies and procedures policies and procedures out again every three years in line with statutory requirements.
- policies and procedures policies and procedures adopted for the induction and training of trustees;
Cylch Meithrin Pontllanfraith is a member of the Mudiad Meithrin which provide quality pre-school provision for children age 2-4 years through the medium of Welsh, in a happy and secure environment, having fun, meeting new friends and learning through play.
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of We work closely with Health visitors, Early Years team, major risks and the system Flying Start and the local council to give each individual and procedures to manage child the best start in life. them.
All trustees give their time voluntary and received no remuneration or other benefits.
Section C Objectives and activities
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Summary of the objects of the charity set out in its governing document
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Provide quality pre-school provision for children age 2-4 years, in a happy and secure environment, having fun, meeting new friends and learning through play. As a provider, the happiness and wellbeing of your child is paramount, and we are there to encourage children to develop as individuals. Activities are age / stage appropriate and we will listen to children’s and parents’ ideas / comments when planning. We have long term and daily plans that’s in line with the New curriculum, these are adapted to meet the needs of all children. We offer choice to all children whatever their ability or needs. We have high expectations and we aim to achieve this through the removal of barriers to learning and participation. We want all our children to feel valued and we will respect the children’s choices and listen to their demands:
We aim to provide a broad and balanced curriculum for all children by planning for the needs and requirements of individuals including those with Additional needs. Staff will respect the child’s requirements and make provision to meet their needs and ensure that they are able to participate effectively in curriculum and assessment activities.
All our children are assessed when they start in the Cylch. We use this information to provide a starting point for the development of an appropriate curriculum for all children. If our assessments show that a child has a learning difficulty, then the ALN co-ordinator and key worker will use a range of strategies and resources to further support the child. Outside agencies will be contacted, if necessary, with consent of the parents to provide the best care and development for the child. We will follow and adhere to information and instructions given to fully include the child and work closely with referral agencies, educational philologist, portage workers and any other agencies involved. An additional needs support worker will be employed if necessary for the child under the ‘Assisted Places’ scheme. Children and families benefit from this service. Some children may demonstrate difficult behaviour. Staff uses a range of strategies to deal with difficult behaviour, but some may require additional support. A Play Plan may be created, outlining key targets for the
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child to work towards. Advice would also be sought from external support services e.g. behaviour support team.
We work in partnership with parents, Earl Years, Flying Start and the wider community and this often benefits each individual child with their development.
Additional details of objectives and activities (Optional information)
A great contribution is made by member’s volunteers. Without the help and support of our volunteers and their valuable contribution of time to help us apply and allocate grant money to purchase new resources we would not have been able to have achieved so much with the young children and their families.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
We were successful in building our number of children attending the Meithrin this year. The Meithrin have received grants from Flying Start to employ another member of staff to work out of ration to help support the development needs of the children. This enabled us as a group to replenish old and worn equipment for the children and to develop their skills and play further and enhance social engagement and embed the New Curriculum that provides fun, realistic and authentic experiences.
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Section E Financial review
Brief statement of the charity’s policy on reserves
We try to reserve £1000 in the account in order to meet any unforeseen expenditure that may occur.
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The main source of funds this year has been split between nursery fees, Flying Start fees and grants from the Local Authority. We rely on our local community, our local council (Early Years team) and Flying Start for their continuing support.
- The income is applied to purchasing sundries and resources for the Cylch (from toilet roll to food to large equipment), rent, staff wages, utilities and insurances. We try to keep staff costs down by training apprentices and helping them gain their level 3 and beyond in Childcare.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) S.COOPER
Full name(s) Miss Stacey Cooper Position (eg Secretary, Chair, Chair etc) Date 30.01.2024
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FFURFLEN INCWM A GWARIANT / INCOME AND EXPENDITURE FORM
| UNION / EXACT | UNION / EXACT | AMCANGYFRIF / ESTIMATE | ||
|---|---|---|---|---|
| INCWM /INCOME | BLWYDDYN /YEAR 01.04.2023—31.03.2024 |
BLWYDDYN /YEAR 01.04.2024—31.03.2025 |
BLWYDDYN /YEAR 01.04.2025—31.03.2026 |
|
| Grant Mudiad Meithrin_Grant_ | 0.00 | 0.00 | 0.00 | |
| Grant Arian Plant 3 oed / 3yr old Education Funding Grant |
1950.00 | 640.00 | 1295.00 | |
| Childcare Offer | 4172.50 | 0.00 | 500.00 | |
| Grant Dechrau’n Deg / Flying Start grant |
0.00 | 0.00 | 0.00 | |
| Grantiau Eraill /Other Grants | 18288.72 + 1652.00 | 16701.29 | 20000.00 | |
| ncwm Hyfforddi ac Incwm Cynllun Cyfeirio /Training In- come & Referral Scheme Income |
14591.50 + 225.00 | 11450.00 | 15000.00 | |
| Ffioedd Plant /Children’s Fees + Tax free Childcare |
6448.00 + 893.00 | 8317.00 | 8500.00 | |
| Codi Arian /Fundraising | 0.00 | 0.00 | 100.00 | |
| Rhoddion ag Eraill/ Donations & Sundries |
0.00 | 0.00 | 0.00 | |
| Cyfanswm Incwm / Income Total A |
48220.72 | 37108.29 | 45395.00 | |
| Gwariant /Expenditure | BLWYDDYN /YEAR 01.04.2023—31.03.2024 |
BLWYDDYN /YEAR 01.04.2024—31.03.2025 |
BLWYDDYN /YEAR 01.04.2025—31.03.2026 |
|
| Cyflogau a Costau TWE/Sala- ries and PAYE costs |
33385.62 + 157.00 + 268.05 = 33810.67 |
33927.24 | 35000.00 | |
| Costau Rhent, Gwres ayyb / Rent & Heating Costs etc |
130.00 + 967.71= 1097.71 | 1846.52 | 2000.00 | |
| Ffioedd Cofrestru /Registration Fees |
180.00 | 180.00 | 180.00 | |
| Offer, Nwyddau ag Adnoddau / Equipment Materials & Resources |
7271.53 + 1334.23 = 8605.76 |
6816.92 | 7000.00 | |
| Costau Bwyd a Diod /Food & Drink Costs |
908.07 | 1013.70 | 1200.00 | |
| Codi Arian/Marchnata /Fund- raising/Marketing |
0.00 | 0.00 | 0.00 | |
| Eraill (e.e. hyfforddiant) /Other (e.g. training) |
1165.14 + 649.00 = 1814.14 |
395.20 | 500.00 | |
| Cyfanswm Gwariant / Expenditure Total B |
46416.35 |
44179.58 | 45880.00 | |
| Gweddill (diffyg) am y flwyddyn = A - B_Surplus (deficit) _for the year C |
+ 1804.37 | -7071.29 | -485.00 | |
| Arian a’r ddechrau’r flwyddyn (dylid cynnwys cyfanswm pob Cyfrif banc) /Cash at year start (this should include the totals of all bank accounts CH |
+14002.42 | +15806.79 | +8735.50 | |
| Arian ar ddiwedd y flwyddyn = C + CH_Cash at Year End_ D |
+15806.79 | + 8735.50 | + 8250.50 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Cylch Meithrin Pontllanfraith
On accounts for the year March 2025 Charity no 1176511 ended (if any)
Set out on pages
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(remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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• to state whether particular matters have come to my attention.
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Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention.
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
Signed: L.Batten Date: 30/02/2025
Name: Ms Lisa Batten
Relevant professional Business Management qualification(s) or body (if any):
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Address: 17 Griffiths St Ystrad Mynach CF82 7AW Section B Disclosure
Only complete if the examiner needs to highlight material problems.
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Give here brief details of None to report. any items that the examiner wishes to disclose .
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