## **Trustees' Annual Report for the period**
|a|**From **
Period start date
**To**
Period end date
Day
01
Month
04
Year
2020
Day
31
Month
March
Year
2021
A||
|---|---|---|
|Section A Reference and administration details
~~ee~~|||
||**Charity name**
_Cylch Meithrin Pontllanfraith_
**Other names charity is known by**
~~PO~~
~~PO~~||
||**Registered charity number (if any)**_1176511_||
||**Charity's principal address**
_Cylch Meithrin Pontllanfraith_
_Bryn Pavilion, Bryn Lane_
_Pontllanfraith, Blackwood_
**Postcode**
_NP12 2PG_
~~a~~||
||**Names of the charity trustees who manage the charity**||
|1
2
3
4
5|**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year **
**Name of person (or body) entitled**
**to appoint trustee (ifany)**
1
_Georgina Clifford and_
_Stacey Cooper_
2_Stacey Cooper_
_Treasurer_
3_Victoria Ward_
_Treasurer_
4_Zoe Young_
_Secretary_
5_Stacey Cooper_
_Chair_
~~es~~
~~a a~~
~~ee~~
~~ee~~
~~es~~
~~es~~
~~es~~||
|6
7
8
9|6
7
8
9
~~——_~~
~~—~~||
|10|10||
|11
12|11
12
~~es~~||
|13
14|13
14
~~es~~||
|15
16|15
16
~~es es~~||
|17
18|17
18
~~es en~~||
|19
20|19
20
~~es es~~||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||
|**Name**
**Dates acted if not for whole year**
_N/A_
~~a~~|||
**TAR**
March **2012**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** _Georgina Clifford and Stacey Cooper_
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
_Constitution_ Type of governing document (eg. trust deed, constitution) _Association_ How the charity is constituted (eg. trust, association, company) Trustee selection methods _Trustees are appointed or reappointed annually at the_ (eg. appointed by, elected by) _Annual general meeting in July._
## **Additional governance issues (Optional information)**
You **may choose** to include _There is a child protection policy in place. Criminal_ additional information, where _Record Bureau checks are carried out prior to_ relevant, about: _commencement of employment. These checks are carried_ • policies and procedures _out again every three years in line with statutory requirements._ adopted for the induction and training of trustees; • the charity’s organisational _Cylch Meithrin Pontllanfraith is a member of the Mudiad_ structure and any wider _Meithrin which provide quality pre-school provision for_ network with which the charity _children age 2-4 years through the medium of Welsh, in a_ works; _happy and secure environment, having fun, meeting new_ • relationship with any related _friends and learning through play._ parties; • trustees’ consideration of _We work closely with Health visitors, Early Years team,_ major risks and the system _Flying Start and the local council to give each individual_ and procedures to manage _child the best start in life._ them. _All trustees give their time voluntary and received no remuneration or other benefits._
## **Section C Objectives and activities**
**TAR**
March **2012**
2
**Summary of the objects of the charity set out in its governing document**
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
_Provide quality pre-school provision for children age 2-4 years through the medium of Welsh, in a happy and secure environment, having fun, meeting new friends and learning through play._
_As a provider, the happiness and wellbeing of your child is paramount and we are there to encourage children to develop as individuals. Activities are age / stage appropriate and we will listen to children’s and parents ideas / comments when planning. We have long term and daily plans in line with the foundation phase and these are adapted to meet the needs of all children. We offer choice to all children whatever their ability or needs. We have high expectations and we aim to achieve this through the removal of barriers to learning and participation. We want all our children to feel valued and we will respect the children choices and listen to their demands: We aim to provide a broad and balanced curriculum for all children by planning for the needs and requirements of individuals including those with Additional needs. Staff will respect the child’s requirements and make provision to meet their needs and ensure that they are able to participate effectively in curriculum and assessment activities. All our children are assessed when they start in the Cylch. We use this information to provide a starting point for the development of an appropriate curriculum for all children. If our assessments show that a child has a learning difficulty then the ALN co-ordinator and key worker will use a range of strategies and resources to further support the child. Outside agencies will be contacted if necessary, with consent of the parents to provide the best care and development for the child. We will follow and adhere to information and instructions given to fully include the child and work closely with referral agencies, educational philologist, portage workers and any other agencies involved. An additional needs support worker will be employed if necessary for the child under the ‘Assisted Places’ scheme. Children and families benefit from this service. Some children may demonstrate difficult behaviour. Staff uses a range of strategies to deal with difficult behaviour, but some may require additional support. A Play Plan may be created, outlining key targets for the_
**TAR**
March **2012**
3
_child to work towards. Advice would also be sought from external support services e.g. behaviour support team._
_We work in partnership with parents, Earl Years, Flying Start and the wider community and this often benefits each individual child with their development._
## **Additional details of objectives and activities (Optional information)**
_A great contribution is made by member’s volunteers. Without the help and support of our volunteers and their valuable contribution of time to help us apply and allocate grant money to purchase new resources we would not have been able to have achieved so much with the young children and their families._
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
4
Section D Achievements and performance
_We were successful in building our number of children_ **Summary of the main achievements of the charity** _attending the Meithrin during more outbreaks of Covid._ **during the year** _The Meithrin have received grants from Early Years. This enabled us as a group to replenish old and worn equipment for the children and to develop their skills and play further and enhance social engagement and embed the New Curriculum that provides fun, realistic and authentic experiences._
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
_We try to reserve £1000 in the account in order to meet any unforeseen expenditure that may occur._
**Details of any funds materially in deficit**
_N/A_
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
_The main source of funds this year has been split between nursery fees, Flying Start fees and grants from the Local Authority. We rely on our local community, our local council (Early Years team) and Flying Start for their continuing support._
_The income is applied to purchasing sundries and resources for the Cylch (from toilet roll to food to large equipment), rent, staff wages, utilities and insurances. We try to keep staff costs down by training apprentices and helping them gain their level 3 and beyond in Child care._
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _S.COOPER_ **Full name(s)** _Miss Stacey Cooper_ **Position (eg Secretary, Chair,** _Chair_ **etc) Date** _3101/2023_
**TAR**
March **2012**
6
## **FFURFLEN INCWM A GWARIANT /** _**INCOME AND EXPENDITURE FORM**_
|~~es~~
~~eS~~|UNION / EXACT|UNION / EXACT|AMCANGYFRIF / ESTIMATE|
|---|---|---|---|
|**INCWM /****_INCOME_**
~~es~~
~~eS~~
~~a~~|BLWYDDYN /_YEAR_
01.04.2020—31.03.2021
~~ee ee~~|BLWYDDYN /_YEAR_
01.04.2021—31.03.2022
~~ee~~|BLWYDDYN /_YEAR_
01.04.2022—31.03.2023|
|Grant Mudiad Meithrin_Grant_
~~eS~~
~~a~~
~~re~~|1989.47
~~ee ee~~
~~ee~~|0.00
~~ee~~
~~ee~~|0.00
~~eee~~|
|Grant Arian Plant 3 oed /
_3yr old Education Funding Grant_
~~a~~
~~re~~|556.39
~~ee ee~~
~~ee~~|1755.00
~~ee~~
~~ee~~|2000.00
~~eee~~|
|Childcare Offer
~~re~~
~~a ~~
~~ee~~|0.00
~~ee ~~
~~a~~
~~ee~~|1125.00
~~ee~~
~~ee ee~~|2000.00
~~eee~~
~~ee~~|
|Grant Dechrau’n Deg /
_Flying Start Grant_
~~ee~~
~~ee~~|9888.75
~~ee~~
~~ee ee~~|0.00
~~ee ee~~
~~ee~~|0.00
~~ee~~|
|Grantiau Eraill /_Other Grants_
~~ee~~
~~ee~~
~~ee~~|14527.50
~~ee~~
~~ee ee~~
~~ee~~|18942.91
~~ee ee~~
~~ee~~
~~ee~~|20000.00
~~ee~~
~~ee~~|
|ncwm Hyfforddi ac Incwm
Cynllun Cyfeirio /_Training In-_
_come & Referral Scheme Income_
~~ee~~
~~ee~~
~~ee~~|9667.18
~~ee ee~~
~~ee~~
~~ee~~|11858.50
~~ee~~
~~ee~~
~~ee~~|1500.00
~~ee~~|
|Ffioedd Plant /_Children’s Fees_
~~ee ~~
~~ee~~
~~a~~|8812.28
~~ee~~
~~ee~~
~~ee~~|11294.00
~~ee~~
~~ee~~
~~ee~~|12000.00
~~ee~~|
|Codi Arian /_Fundraising_
~~ee~~
~~a~~
~~es~~|0.00
~~ee~~
~~ee~~
~~ee~~|0.00
~~ee~~
~~ee~~
~~ee~~|~~reoe~~|
|Rhoddion ag Eraill/
_Donations & Sundries_
~~a~~
~~es~~
~~Pen~~|~~ee ~~
~~ee~~
~~Pen~~|1490.00
~~ee~~
~~ee~~
~~mudiad-~~|16000
~~reoe~~
~~mudiad-~~|
|Cyfanswm Incwm /
_Income Total_
**A**
~~es ~~
~~Pen~~
~~a~~|45441.57
~~ee~~
~~Pen~~
|46465.41
~~ee ~~
~~mudiad-~~
~~sith~~
|53500.00
~~re oe~~
~~mudiad-~~
~~sith rin~~
|
|**Gwariant /****_Expenditure_**
~~Pen~~
~~Tn~~
~~a~~|BLWYDDYN /_YEAR_
01.04.2020—31.03.2021
~~Pen ~~
~~Tn~~
|~~mudiad-~~
~~Tn~~
~~sith~~
|BLWYDDYN /_YEAR_
01.04.2021—31.03.2022
~~mudiad-~~
~~Tn~~
~~sith rin~~
|
|Cyflogau a Costau TWE/_Sala-_
_ries and PAYE costs_
~~a ~~
~~[|~~|32815.57
~~se~~
~~[|arbenigwyfry~~|31409.89
+477.19+469.08=32356.1
6
~~sith~~
~~se~~
~~arbenigwyfryblynyddgedd~~|37000.00
~~sith rin~~
~~se~~
~~blynyddgeddcynnar~~|
|Costau Rhent, Gwres ayyb /
_Rent & Heating Costs etc_
~~[|~~|706.78
~~se~~
~~[|arbenigwyfry~~|362.86
~~se~~
~~arbenigwyfryblynyddgedd~~|1000.00
~~se~~
~~blynyddgeddcynnar~~|
|Ffioedd Cofrestru /_Registration_
_Fees_
~~[|~~
~~a~~|0.00
~~[| arbenigwyfry~~
~~a~~|150.00
~~arbenigwyfry blynyddgedd~~
~~a~~|~~blynyddgedd cynnar~~
~~a~~|
|Offer, Nwyddau ag Adnoddau /
_Equipment Materials & Resources_
~~a~~|8230.56
~~a~~|13604.63+964.50=14569.
13
~~a~~|14000.00
~~a~~|
|Costau Bwyd a Diod /_Food &_
_Drink Costs_
~~a~~|430.50
~~a~~|683.02
~~a~~|800.00
~~a~~|
|Codi Arian/Marchnata /_Fund-_
_raising/Marketing_
~~a~~
~~eS~~|~~a~~|~~a~~|~~a~~|
|Eraill (e.e. hyfforddiant) /_Other_
_(e.g. training)_
~~eS~~|3181.12||500.00|
|Cyfanswm Gwariant /
_Expenditure Total_
**B**
~~eS~~
~~a~~|45364.53|48121.17|53300.00|
|Gweddill (diffyg) am y
flwyddyn = A - B_Surplus (deficit)_
_for the year_
**C**|+77.04|-1655.76|+200.00|
|Arian a’r ddechrau’r flwyddyn
(dylid cynnwys cyfanswm pob
Cyfrif banc) /_Cash at year start_
_(this should include the totals of all_
_bank accounts_
**CH**|-51.96|+ 11647.90|21400.00|
|Arian ar ddiwedd y flwyddyn =
C + CH_Cash at Year End_
**D**
~~ee~~|+ 11647.90
~~ee~~|+9992.14
~~ee~~|21420.00
~~eee~~|
**Independent examiner's report on the accounts Section A Independent Examiner’s Report Report to the trustees/** Charity Name **members of** _Cylch Meithrin Pontllanfraith_ ~~a FE~~ **On accounts for the year** _March 2022_ **Charity no** _1176511_ **ended (if any)** ~~eeee eee~~ **Set out on pages** 3 (remember to include the page numbers of additional sheets) ~~PO~~ **Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- • to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
- **Independent** In connection with my examination, no matter has come to my attention.
- **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** _L.Batten Date: 31/01/2023_ ~~a~~ **Name:** _Ms Lisa Batten_ ~~Pe~~ **Relevant professional** _Business Management_ **qualification(s) or body (if any):** ~~oe~~
1
**IER**
**March 2012**
**Address:** 17 Griffiths St Ystrad Mynach CF82 7AW **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
2
**IER**
**March 2012**
**Give here brief details of** _None to report._ **any items that the examiner wishes to disclose** .
3
**IER**
**March 2012**