## **Trustees' Annual Report for the period** Period start date Period end date **6 April 2023 5 April 2024** ||**6**|**April**|**2023**||**5**|**April**|**2024**| |---|---|---|---|---|---|---|---| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** RAF Pathfinders Archive **Other names charity is known by** RPA **Registered charity number (if any)** 1176507 **Charity's principal address** Pathfinder Office, The Pennys Winforton, Hereford Herefordshire **Postcode HR3 6EA** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jennie Gray|Chair||| ||John Clifford|||| ||Sean Feast|||| ||Jim Blackwood||24 October 2023|| ||Carl Thomas||24 October 2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Charitable Incorporated Organisation (CIO) registered 3 January 2018 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment by existing Trustees Trustee selection methods - (eg. trust, association, company) (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the education of the public by the establishment and maintenance of an archive of material comprising photographs, documents, artefacts and memoirs relating to the RAF Pathfinders of WWII; to categorise, interpret and publish commentary on the material; and to arrange displays with, and exchange, loan or donate material to suitable museums for the purpose of public education. March **2012** **TAR** 2 Having had regard to the guidance on public benefit issued by the Charity Commission, the trustees have exercised their powers and carried out their duties by: - a. the continuation of the very active and successful website at https://raf-pathfinders.com/ and new website: https://rafpathfinders.com/ - b. the utilisation of social media such as Facebook to publicise the website and the charity’s work **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - c. the collection from members of the public of a large number of digital photographs, documents and memoires, to add to the existing digitised collection, to save for posterity and for future research - d. the receipt of additional Pathfinder artefacts as donated gifts, to save for posterity and for future research - e. the formation of links and agreements with other bodies connected with the Pathfinders ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** - a. the successful development of the thematically structured website - b. the use of social media to publicise the charity - c. the collection from members of the public of a large number of digital photographs, documents and memoires to add to the existing digitised collection, to save for posterity and for future research - d. the receipt of additional Pathfinder physical artefacts as donated gifts - e. continued work on a museum-standard database, known as the catalogue, of the Archive’s assets, both digital and physical, and those of the Pathfinder Collection at RAF Wyton. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** There is no policy on reserves. Reserves will not accumulate until outstanding interest-free loans are repaid. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Dr Jennie Gray **Position (eg Secretary, Chair, etc)** Chair **Date** 28/01/2025 March **2012** **TAR** 5 **Charity Name No (if any) RAF PATHFINDERS ARCHIVE 1176507 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 06/04/2023 05/04/2024 |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**662**
**587**
**-**
**-**
**-**
**1,249**
**-**
**-**
**-**
**1,249**
**-**
**38**
**-**
**-**
**588**
**400**
**534**
**-**
**16**
**-**
**-**
**1,576**
**-**
**-**
**-**
**1,576**
**- 327**
**-**
**773**
**446**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**662**
**587**
**-**
**-**
**-**
**1,249**
**-**
**-**
**-**
**1,249**
**-**
**38**
**-**
**-**
**588**
**400**
**534**
**-**
**16**
**-**
**-**
**1,576**
**-**
**-**
**-**
**1,576**
**327**||**Last year**
**to the nearest £**| |Sales|**662**|||||**739**| |Donations|**587**|||||**536**| |HMRC Gift Aid|**-**|||||**292**| |Bank Interest|**-**|||||**-**| |Paypal transfer||||||| |Other|**-**|||||**3**| |**_Sub total_**_(Gross income for_
_AR)_|**1,249**|||||**1,570**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**1,570**| |||||||| |Adverts(Facebook)|**-**|||||**-**| |Post and Packing|**38**|||||**175**| |Staionery|**-**|||||**-**| |Printing|**-**|||||**-**| |Insurance|**588**|||||**605**| |Website and domain names|**400**|||||**741**| |Catalogue software|**534**|||||**377**| |Loan repayment JMG|**-**|||||**-**| |Bank Charges|**16**|||||**10**| |Trustees Renumeration|**-**|||||**-**| |Others|**-**|||||**10**| |**_Sub total_ **|**1,576**|||||**1,918**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**1,918**| |||||||| ||**- 327**|**-**|**-**|**327**||**- 348**| ||**-**|**-**|**-**|**-**||**-**| ||**773**|**-**|**-**|**773**||**923**| ||**446**|**-**|**-**|**446**||**1,121**| CCXX R1 accounts (SS) 29/01/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|
Signature
Jack Davidson Collection
Hugh Ashton Collection
Other Collections
Other Physical Artefacts
**Details**
**Details**
Deverill Collection
Robert Butler Collection
Dudley Archer Collection
Albert East Collection
Clement Boyce Collection
cash in bank year end
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
N/A
**Details**
N/A|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**446**
**-**
**-**
**-**
**-**
**-**
**446**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
N/A
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**

**-**
**-**
**-**
**-**
**-**
Print Name
JENNIEGRAY|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||JENNIEGRAY|29/01/2025| ||||| CCXX R2 accounts (SS) 29/01/2025 2