Trustees' Annual Report for the period
Period start date Period end date 6 April 2022 5 April 2023
From To
Section A Reference and administration details
Charity name RAF Pathfinders Archive
Other names charity is known by RPA Registered charity number (if any) 1176507
Charity's principal address Pathfinder Office, The Pennys Winforton, Hereford Herefordshire Postcode HR3 6EA
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jennie Gray | Chair | |||
| John Clifford | ||||
| Sean Feast | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Charitable Incorporated Organisation (CIO) registered 3 January 2018 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment by existing Trustees Trustee selection methods
- (eg. trust, association, company)
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance the education of the public by the establishment and maintenance of an archive of material comprising photographs, documents, artefacts and memoirs relating to the RAF Pathfinders of WWII; to categorise, interpret and publish commentary on the material; and to arrange displays with, and exchange, loan or donate material to suitable museums for the purpose of public education.
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Having had regard to the guidance on public benefit issued by the Charity Commission, the trustees have exercised their powers and carried out their duties by:
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a. the continuation of the very active and successful website at https://raf-pathfinders.com/ and new website: https://rafpathfinders.com/
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b. the utilisation of social media such as Facebook to publicise the website and the charity’s work
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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c. the collection from members of the public of a large number of digital photographs, documents and memoires, to add to the existing digitised collection, to save for posterity and for future research
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d. the receipt of additional Pathfinder artefacts as donated gifts, to save for posterity and for future research
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e. the formation of links and agreements with other bodies connected with the Pathfinders
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
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a. the successful development of the thematically structured website, which will continue to run in tandem with the old website until October 2024 at the earliest
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b. the use of social media to publicise the charity c. the collection from members of the public of a large number of digital photographs, documents and memoires to add to the existing digitised collection, to save for posterity and for future research
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d. the receipt of additional Pathfinder physical artefacts as donated gifts
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e. continued work on a museum-standard database, known as the catalogue, of the Archive’s assets, both digital and physical, and those of the Pathfinder Collection at RAF Wyton.
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Section E Financial review
Brief statement of the charity’s policy on reserves
There is no policy on reserves. Reserves will not accumulate until outstanding interest-free loans are repaid.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Dr Jennie Gray Position (eg Secretary, Chair, Chair etc)
Date 22/01/2024
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Charity Name No (if any) RAF PATHFINDERS ARCHIVE 1176507 Receipts and payments accounts CC16a For the period Period start date Period end date To from 06/04/2022 05/04/2023
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 739 536 292 - 3 1,570 - - - 1,570 - 175 - - 605 741 377 - 10 - 10 1,918 - - - 1,918 - 348 - 1,121 773 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 739 536 292 - 3 1,570 - - - 1,570 - 175 - - 605 741 377 - 10 - 10 1,918 - - - 1,918 348 |
Last year to the nearest £ |
|
| Sales | 739 | 1,947 | ||||
| Donations | 536 | 3,950 | ||||
| HMRC Gift Aid | 292 | 1,137 | ||||
| Bank Interest | - | - | ||||
| Paypal transfer | ||||||
| Other | 3 | 11 | ||||
| Sub total(Gross income for AR) |
1,570 | 7,045 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 7,045 | ||||||
| Adverts(Facebook) | - | - | ||||
| Post and Packing | 175 | 494 | ||||
| Staionery | - | 122 | ||||
| Printing | - | 4,069 | ||||
| Insurance | 605 | 474 | ||||
| Website and domain names | 741 | - | ||||
| Catalogue software | 377 | 337 | ||||
| Loan repayment JMG | - | 1,250 | ||||
| Bank Charges | 10 | 59 | ||||
| Trustees Renumeration | - | - | ||||
| Others | 10 | 17 | ||||
| **Sub total ** | 1,918 | 6,822 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 6,822 | ||||||
| - 348 | - | - | 348 | 223 | ||
| - | - | - | - | - | ||
| 1,121 | - | - | 1,121 | 923 | ||
| 773 | - | - | 773 | 1,121 |
CCXX R1 accounts (SS)
22/01/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Loans for Deverill Collection Jack Davidson Collection Hugh Ashton Collection Other Collections Other Physical Artefacts Details Details Deverill Collection Robert Butler Collection Dudley Archer Collection Albert East Collection Clement Boyce Collection cash in bank year end Details Details Total cash funds (agree balances with receipts and payments account(s)) N/A Details N/A |
Unrestricted funds Restricted funds to nearest £ to nearest £ 773 - - - - - 773 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) N/A - N/A - N/A - N/A - N/A - N/A - N/A - N/A - N/A - Fund to which liability relates Amount due (optional) Deverill - - - - - Print Name JENNIEGRAY |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| when possible | |||
| Date of approval |
|||
| JENNIEGRAY | 22/01/2024 | ||
CCXX R2 accounts (SS)
22/01/2024
2