Swanley & District Foodbank
Annual Report and Financial Statements
for the year ended 31 March 2025
Contents
Trustees Annual Report 2024/25 ............................................................................................................ 3 Independent Examiner’s Report ............................................................................................................. 4 Receipts and Payments & Balance Sheet ................................................................................................ 5
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Swanley & District Foodbank Trustees Annual Report 2024/25
Charity Name: Swanley & District Foodbank Registration Number: 1176505
Address : 26 Wallis Close, Dartford DA2 7BE 50 High Street, Swanley BR8 8BQ
Trustee Names: John Kahan (Chair), Jean McQuillan, Peter Matthews, Chrissy Hudson, Elizabeth Davies, Jenny Withers
Annual Report
This has been a difficult and challenging period for the Foodbank especially with the cost of living crisis and our move to our new accommodation in July, to 50 High Street, Swanley. Over the period we employed two Foodbank managers at separate times but due to various reasons one left the charity and the new Manager was appointed in June. Similarly one excellent Trustee left the Governing Team for personal reasons and we have found it difficult to replace the loss of experience that they brought to the Foodbank.
Our income for the period 2024 to 2025 has increased mainly due to the generosity of donations from the public, churches, Christmas fund raising activities, local businesses and other organisations, plus the gift aid scheme. We also received Winter Support grants from the government funded Household Support Grant scheme on three occasions from Sevenoaks District Council. The grant money was used wisely to replenish our food storeroom and buy-in urgently needed food stock items during the ongoing cost of living crisis. Our regular client base has risen due the cost of living but we have also observed an increase in single homeless people requiring food parcels due to rent increases locally and the lack of affordable property available.
The move to our new accommodation was a real team effort planed out by our excellent new Manager and this worked out well as there was no distribution to the day to day working at the Foodbank. With the new accommodation we have improved the layout of both the reception and storeroom areas and this has improved the way we distribute the food to our clients and the use of a laptop in the reception area has allowed inward and outward stock to be handled more efficiently.
We carried on work on improving our ‘request for help ‘procedures from our Referral Agencies to only use the E-Voucher system which has nearly made the old paper system redundant. We still have on going work to do on increasing the E-Vouchers usage and training the referrer’s agencies to use and understand how to use the system correctly.
Our food collection points at ASDA Swanley and Waitrose Sevenoaks have provided us with regular weekly top-ups of food supplies, and during the period we saw a return in giving from the local churches and other organisations which took some time to recover after COVID.
The Trustees would like to thank all our volunteers and donors for their continue support, and hard work in helping those in need, and thank them for their time and loyalty.
Approved by the Trustees on 20 May 2025
John Kahan – Chair of Trustees
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Swanley & District Foodbank Independent Examiner’s Report
This report on the financial statements of Swanley & District Foodbank for the year ended 31 March 2025, which are set out on page 6, is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011 ('the Act').
Respective responsibilities of the trustees and examiner
As trustees of the Charity you are responsible for the preparation of the financial statements; you consider that the audit requirements of the Regulations and section 144 (2) of the Act does not apply and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiners report
My examination was carried out in accordance with the General Directions given by the Charity Commission under s.145 (5)(b) of the Act. That examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare financial statements, which accord with the accounting records and comply with the requirements of the Act and the Regulations;
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Keith Scudder 42 Frobisher Way, Gravesend, Kent. DA12 4RA
25 July 2025
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Swanley & District Foodbank
Receipts and Payments & Balance Sheet
for the year ended 31st March 2025
| Advertising & Publicity Bank charges & Card Payment fees Events - '10-Year Thank you' Professional Services Balance - Brought forward at 31 March 2024 Donations HMRC Gift Aid & GASDS received HMRC - Refund of Staffing costs [Paid to wrong HMRC] Receipts TOTAL Payments Sevenoaks D.C. - Household Support Grant Trussell Trust - Asda Top-up Swanley Santa Gifts & Donations Information Commissioner's Office [Data Protection] Communications Franchise Fee Relocation Costs Rent Repairs & maintenance Insurance Office & Storeroom Equipment Printing & Stationery Food-Stock purchases [Foodbank Funds] Food-Stock purchases [SDC Household Grant] TOTAL Staffing Costs Utilities [Light & Heat / Water & Sewerage] Volunteer Expenses |
-£128.66 -£8.29 -£464.40 -£3,643.05 Bank A/c's Only £95,339.35 £15,198.91 £2,760.06 £90.62 Petty Cash £262.98 £95,602.33 £28,132.04 £7,066.00 £1,382.28 £1,634.17 -£405.19 -£35.00 -£63.40 £0.00 -£3,050.06 -£14,208.00 -£389.48 -£546.12 -£1,104.76 -£355.37 -£227.38 -£2,697.15 -£15,156.79 -£715.08 -£283.59 |
£95,339.35 £262.98 |
|---|---|---|
| £95,602.33 | ||
| -£43,481.77 -£15,349.73 |
| Balance - Carried Forward at 31 March 2025 | £80,252.60 | ||
|---|---|---|---|
| Barclays Bank Unrestricted Funds: | £34,387.84 | ||
| Barclays Bank Designated Funds: |
[ ++ ] |
£0.00 | |
| Barclays Bank Total Funds at 31 March 2025 | £34,387.84 | ||
| Metro Bank Unrestricted Funds: | £21,829.16 | ||
| Metro Bank Designated Funds: [^^] | £23,802.31 | ||
| Metro Bank Total Funds at 31 March 2025 | £45,631.47 | ||
| Petty Cash: | £233.29 | ||
| £80,252.60 | |||
| [^^] | Contingency Reserve at Metro Bank | £17,000.00 | |
| [^^] | Sevenoaks DC Household Support Grant at Metro Bank | £6,802.31 | |
| [++] | Sevenoaks DCHousehold Support Grant at Barclays | £0.00 | |
| Total Designated funds | £23,802.31 | ||
| Total Unrestricted funds | £56,450.29 |
Approved by the Trustees on the 20 May 2025
John Kahan – Chair of Trustee
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